SAP SD Interview Questions and Answers

www.ITLearnMore.com

Learning IT Courses Has Never Been This Easy

1. What is the purpose of text determination, account determination, partner determination, output determination, storage location determination ?

Text determination: For transferring information from material or customer to order/delivery or invoice (and anything in between) .Account determination: For transferring financial and costing information to proper financial docs Partner determination: For determining who is legally responsible for who the goods are going to and whatever else you want to drive through this functionality. Output determination: What kind of output does a sales/delivery/billing document create and who gets it.

2. What are the five imp fields to be maintained in account determination ?Account Determination: Sales View, Sales Organization, Distribution Chanel, Chart of Accounts, Account Assignment Group for Customer and Material and Account Keys.

3. What is meant by transfer of data from legacy code to sap Legacy Code ? 

It should be legacy data to SAP. What it means is you want to transfer all the customer and materials and all other information from Older (legacy system) to new SAP system. You can do it using many tools, most noticeably MDMs. 

Before installation of SAP, Data maintained by Company is called Legacy Data. At the time of installation, it is required to transfer Data from Legacy to SAP like Masters (Material/Customer, etc). It can be done in various ways like BDC, LSMW, etc.

4. What and where types of copy controls we change ?Copy Control: IT is basically meant so that Data is copied from preceding Document to subsequent one. What subsequent Document is required is to some extent determined by Customer Requirements as well as Document Types. e.g. In general case of Standard Order, it will be Copy Control (Order to Delivery) from OR to LF .

5. What is purpose of maintaining common distribution channels and common divisions ?Common Distribution Channel and Common Division are maintained so that if any master data like customer or material maintained with respect to one distribution channel can be used in other DCH. It prevents the multiplication of master records. E.g: A customer is created for say sales area 1000/20/00 then the same customer can be used in sales area 1000/30/00 if we maintain 20 as common distribution channel. Hence no need for extending the customers the same for materials also.

6. What is the difference between the Availability check 01 (Daily requirement) and 02 (Individual Requirement) in material master? 01 and 02 are the checking group. Availability check is carried out with the help of these checking group and checking rule. Checking group 01 and 02 are maintained on the material master. 01 - Individual requirement -For this system generates transfers the requirement for each order to the MRP .So that MM can either produce or procure. 02- Collective requirement.-In this all the requirements in a day or in a week are processed at a time. System stores all request and passes on to the MRP in MRP run.

7. What is the further Subdivision of a plant?

The further subdivision of a plant are the storage locations, which allows stocks of materials to be broken down according to predefined criteria such as the location and materials planning aspects. It can also be subdivided into locations and operational areas. They are further subdivided into locations takes geographical criteria into account, operational areas reflects responsibilities for production is also a subdivision.

8. What is the definition of a Plant according to SAP?

According to SAP a plant is a place where either material is produced or goods and services provided. Plant is classified into Business Object.  In Organizational unit within Logistics, serving to subdivide an enterprise according to production, procurement, maintenance, and materials plan aspects. Coming to the Structure a plant can assume a variety of roles. As a part of maintenance plant, it includes the maintenance objects that are spatially located within this plant. The maintenance tasks that are to be performed are specified within a maintenance planning plant. As a retail or wholesale site, it makes merchandise available for distribution and sale. The plant is the organizational unit for material valuation, according to a rule. For the placement of materials in storage (stock put-away), a storage location is assigned to a plant.

9. Briefly explain any three organizational elements make up a sales area and their function?

An organizational unit that sells and distributes products, negotiates terms of sale, and is responsible for these transactions is known as Sales organization. Channel through which the salable materials or services reach the customers, typical distribution channels include wholesale, retail and direct sales. You can assign a distribution channel to one or more sales organizations are known as Distribution channel.

Product groups can be defined for a wide-ranging spectrum of products. For every division you can make customer-specific agreements on, for example, partial deliveries, pricing and terms of payment. Within a division you can carry out statistical analyses or set up separate marketing is known as Division.

10. What is the relation between credit control area and company codes and explain the credit control area?

More than one credit control areas is not possible to assign to a company code, since a credit control area can include one or more company codes. Credit control area is a n organizational unit in an organization that specifies and checks credit limits for customers.

11. What is Business area and how is it used? The costs and revenue according to the business area

posted by the system is called as Business Area. It is used in Sales Area if the accounts are to be posted according to sales and Plant Division if the accounts are to be posted according to products. The business area is defined in Customizing for Sales. A unit in an enterprise, grouping product and market combinations as homogeneously as possible for the purpose of developing unified business policy. Business Area according to Financial Accounting (FI) defines that the business area is an organizational unit within financial accounting which represents a separate area of operations or responsibilities within an organization. Financial accounting transactions can be allocated to a specific business area.

12. Briefly explain the internal organizational elements within a sales organization and their function?

The Geographical aspects of the organization in business development and sales are defined using the term sales office. A sales office can be considered as a subsidiary. Sales offices are assigned to sales areas. If a sales order is entered for a sales office within a certain sales area, the sales office must be assigned to that area. The staff of a sales office may be subdivided into sales groups. For example, sales groups can be defined for individual divisions. Individual personnel master records are used to manage data about salespersons. A sales person can be assigned to a sales group in the personnel master record.

13. What is Cumulative Condition Record? 

Cumulative Condition Record is a field that Condition Update during configuration for a condition type that has anything to do with the cumulative condition records.

14. How can a company's structure represent by defining and assigning corporate structure elements in R/3 system and what is the purpose of doing that?

The Enterprise organization chart shows the organizational structure of an enterprise, its organization units and how they are related. A combined structure can be created from the point of view of accounting, MM, SD. This structure forms a framework in which all business transactions can be processed.

15. What is Functional Specs?  Functional specification is a comprehensive

document which describes the desired functionality. It contains technical information and data. It describes the scope, current functionality and desired functionality of a function/transaction

16. What a new about SAP ECC 6.0? SAP ERP Central Component 6.0 provides more

than 300 functional enhancements that can improve process efficiency. In addition, it integrates the functions of most SAP industry solutions so that these solutions no longer need to be installed and set up separately. The new SAP software also simplifies daily business tasks through more appealing and integrated user-interface concepts that increase user productivity and satisfaction.

17. SAP SD Customer Groups Sales Distribution Module OVS9?

SAP's Sales and Distribution module is quite comprehensive and contains various features for analysis. One such feature within SAP SD is the creation of Customer Groups. Simply speaking, customer groups are part of the customer master data in SAP IMG. Customers are assigned to a particular customer group by assigning a two digit alphanumeric key. Such customer group key needs to be assigned to each and every customer master records. The main benefit of customer groups is that it can be used in generating statistics and creating condition records such as records for pricing. 

18. What is the Definition of Transaction? A transaction in SAP is like a program in normal

computer languages, and is identified by a four-character transaction code. A transaction can be initiated directly from the command field on the presentation interface or from the corresponding menu option. There are two kinds of transactions: report and dialog transactions.

Report transactions are SAP programs that collect selection parameters from the selectionDialog programs consist of more than one interactive screen called a dynpro. These transactions sometimes also need pre selected information for triggering them, not unlike the explicit selection screens in report programs.

19. What are the responsibilities of "CORE TEAM" and "FUNCTIONAL TEAM" in an implementation?

Core Team are the power users who are selected for the SAP implementation. The Functional Team gather the initial implementation requirement from these core team users who will be the bridge between the SAP Functional Team and their department users with the expert work knowledge.

20. What are posting Keys and How are they used while making postings?

Posting Keys are defined at Client Level. Posting keys determine whether a line item is a debit or credit as well as the possible field status for the transaction. In this context, it is essential to understand the factors that determine the field status of a transaction. The field status within a FI document is controlled by Account Type, field status of Posting Key and the field status of the G/L account.

21. What are Types of Stock ?   In SAP, there are many kinds of stock types:Valuated Stocks are the stocks which belongs to your

company. There are three types of valuated stocksUnrestricted Stock is the physical stock that is always

available at a plant/storage locationQuality Inspection Stock is not counted for unrestricted

use and may be made available for MRP. Non Valuated stock is the stock which you will keep in your

premised and this is not valuated in your companyThe GR-blocked stock denotes all the stock accepted

‘conditionally’ from the vendors. This stock is not considered available for ‘unrestricted use.’

Special stock is the stock managed separately that does not belong to company or that are stored at particular location.

22. What is the advantage of using the text as a reference instead of duplicating it?

Referencing avoids data entry errors and allows a standard message relayed. And To reduce load on the system referencing is considered better than copying.

  1) Consignment Issue : from us to customer i.e. when the customer actually sells or consumes the material.

2) Consignment Return : from customer back to us.

23. When will you combine deliveries into one invoice?

We will combine multiple deliveries into one invoice, when the bill to party , payment terms and billing date is same. And also when billing date, that means billing is done only once in a month for that particular customer, then you combine all deliveries of that month create invoice

24. Explain to me in detail Alternate condition base value, and alternate calculation type?

ALTERNATE CALCULATION TYPE : This function allows you use a formula as an alternative in finding the value of the condition type, instead of standard condition technique. this can be used to calculate complex tax structures.

ALTERNATE CONDITION BASE VALUE : The alternative condition base value is a formula assigned to a condition type in order to promote an alternative base value for the calculation of a value.

25. What are all the documents will generate after saving invoice?

After saving invoice 5 documents are generated: 1. Revenue Account 2. Customer Receivables Account 3. profit center Account. 4. Special Purchase Ledger Account 5. Profit Analysis Account.

Contact Us:

For more details, please log on to www.ITLearnMore.com

You can also Find us on :

Thank you !