Research Data

Management

Services Katina Toufexis

Research Data Coordinator

katina.toufexis@uwa.edu.au

6488 5319

Samantha Blake

Senior Librarian, Medical & Dental Library

samantha.blake@uwa.edu.au

9346 7854

Research Data Management at UWA

1. What is Research Data?

2. Research Data Management 101

3. Research Data Management Services at UWA

4. Research Data Management Plan

5. Research Data Management Toolkit

6. Institutional Research Data Store (IRDS)

7. Research Data Online (RDO)

Data Archiving and Networked Services (DANS)

Sharing data: good for science, good

for you

DANS promotes sustained access to digital research data. For this, DANS encourages scientific researchers to

archive and reuse data in a sustained form, for instance via the Australian National Data Service (ANDS)

What is Research Data?

Journal article

Data? What data?

Book

http://cdn.list25.com/wp-content/uploads/2013/03/Slide173.jpg

What do we mean by research data?

What is Research Data?

“It is not possible to apply a uniform definition of research

data across all disciplines. Research data may be

numerical, textual, audio-visual, digital or physical,

depending on the discipline and the nature of the

research.”

Source: University of Sydney Research Data Management Policy 2014

http://sydney.edu.au/policies/showdoc.aspx?recnum=PDOC2013/337

What do we mean by research data?

What is Research Data?

Observational

Experimental

Simulation

Derived or Compiled

Reference or Canonical

Images: http://www.designweek.co.uk/news/kram/weisshaar-visualises-big-data/3037975.article; http://www.auntminnie.com/user/images/content_images/sup_mol/2010_07_30_15_55_33_600_PET_CT_MRI_02_450.jpg; http://2.bp.blogspot.com/-

k35MuQYvTZA/TbTov-2kdRI/AAAAAAAAADE/oBF-FZPM6Wo/s400/multivariate.jpg; http://labs.openviewpartners.com/files/2012/05/graph_with_stacks_of_coins-e1349903025956.jpg; http://www.dpgp.org/syntenic_assembly/images/CG15386.png;

http://www.matrixscience.com/images/dbmanager_2.gif

Humanities Research Data?

What is Research Data?

Artist’s statement

Exhibition catalogues

Critical reviews

Visual diaries

Journals

Drawings

Photographs

Manuscripts

Musical annotations

3D models

Audio-visual recordings of a creative

work

http://ands.org.au/presentations/index.html

The Data Deluge

“Data is more like soup –

it’s messy and you don’t

know what’s in it.” – Liz Lyon (UK DCC)

“I worry there won't be enough people around to

do the analysis.”

–Chris Ponting (University of Oxford UK, Computational biologist)

“A single DNA sequencer can now

generate in a day what it took 10 years

to collect for the Human Genome

Project. Computers are central to

archiving and analysing this

information, but their processing power

isn’t increasing fast enough, and their

costs are decreasing too slowly, to

keep up with the deluge.”

- Elizabeth Pennisi (Science Author)

Why should YOU care about research data?

Research Data Management 101

Research Lifecycle – incorporating research data management

Research Data Management 101

Benefits of Research Data Management

• Meets Compliance

• Promotes Efficiency

• Ensures Security

• Allows Access

• Improves Quality

Research Data Management 101

Benefits of Research Data Management

Research Data Management 101

Security

– Risk. Where is your data?

– Safeguards against data loss.

– Ensures confidentiality and

ethical compliance.

– Guarantees legal compliance

to intellectual property rights

such as copyright.

Why protect your data?

Research Data Management 101

Benefits of Research Data Management

OECD cares about research data

Access to research data increases the returns from public investment in this area; reinforces open scientific inquiry; encourages diversity of studies and opinion; promotes new areas of work and enables the exploration of topics not envisioned by the initial investigators. (OECD principles and guidelines for access to research data from public funding 2007)

http://www.oecd.org/sti/sci-tech/oecdprinciplesandguidelinesforaccesstoresearchdatafrompublicfunding.htm

Governments care about research data

The Australian Government now declares that, in order to promote greater participation in Australia’s democracy, it is committed to open government based on a culture of engagement, built on better access to and use of government held information, and sustained by the innovative use of technology. Declaration of Open Government

Governments care about research data

Governments care about research data

“Open access to information held by the State Government will help

stimulate the development of new, innovative applications by all sorts of

private individuals, companies and non-government organisations”

– Campbell Newman 9 Oct 2012 http://statements.qld.gov.au/Statement/2012/10/9/queensland-

governments-open-data-revolution-begins

FUNDERS care about research data

Australian Code for the Responsible Conduct of Research (NHMRC, 2007) Section 2: Management of Research Data & Primary Materials

“The responsible conduct of research includes the proper management and retention of the research data. …The central aim is that sufficient materials and data are retained to justify the outcomes of the research and to defend them if they are challenged. The potential value of the material for further research should also be considered, particularly where the research would be difficult or impossible to repeat.” https://www.nhmrc.gov.au/guidelines/publications/r39

ARC Discovery Grant requirements, February 2014:

MANAGEMENT OF DATA

Outline plans for the management of

data produced as a result of the

proposed research, including but not

limited to storage, access and re-use

arrangements.

FUNDERS care about research data

The Public Library of Science PLOS Data Sharing policy:

PLOS journals require authors to make all data underlying the findings

described in their manuscript fully available without restriction, with

rare exception.

From March 2014, you will need to include a “data availability statement”

when you submit your article, explaining where and how your data can be

accessed.

PUBLISHERS care about research data

http://www.plosone.org/static/policies#sharing

Nature

“An inherent principle of publication is that others should be able to replicate and build upon the authors' published claims. Therefore, a condition of publication in a Nature journal is that authors are required to make materials, data and associated protocols promptly available to readers without undue qualifications”.

PUBLISHERS care about research data

http://www.nature.com/authors/policies/availability.html

British Journal of Educational Technology

“BJET strongly encourages authors of articles

describing empirical research to make their data available to others, for example

through an institutional or other repository. If this is not possible then it will not necessarily preclude publication in the Journal, but you should note that it is one of the criteria by which your work will be assessed.”.

PUBLISHERS care about research data

Nature Journals: Scientific Data Journal Dataset-ONLY journals

PUBLISHERS care about research data

http://www.nature.com/sdata/

What about the Humanities??

PUBLISHERS care about research data

Archives of

Scientific

Psychology

Psychology Research Data Repositories

What about in Australia?

What about in Australia?

What about in Australia?

INSTITUTIONS care about research data

UWA Code of Conduct for the Responsible Practice of Research

http://www.research.uwa.edu.au/staff/research-policy/guidelines

Section 2 refers to the management of research data and primary materials and states:

2.1 Data (including electronic data) must be recorded in a durable and appropriately referenced form. 2.2 Data must be held for sufficient time to allow access and reference. Recommended a minimum 5 years from date publication, but up to 15 years for specific types (eg clinical studies) 2.3 Wherever possible, original data must be retained in the school or research centre in which it was generated... In all cases, prior to the publication of research findings a Location of Data Form must be completed.

These guidelines should be seen as a framework for sound research practice and for the protection of individual research workers, including both staff and postgraduate research students, from possible misunderstandings.

Research Data Management 101

Benefits of Research Data Management

Allows for data

replication or

reproducibility.

Increases the accuracy

or reliability of the data.

Ensures research data

integrity.

Improves research process.

Encourages systematic

documentation and

descriptions of the research

data.

Provides guidelines and

procedures ensuring

consistency.

Allows data validation and verification.

Enables collaborative research

opportunities.

Prevents duplication.

Allows data sharing and future reuse.

Increases researcher citations.

DATA REUSE and Open Data Citation

advantages

The citation benefit intensified over time...

...with publications from 2004 and 2005 cited 30 per cent more often if their data was freely available.

Every 100 papers with open data prompted 150 "data reuse papers" within five years

Original authors tended to use their data for only two years, but others re-used it for up to six years.

Piwowar HA, Vision TJ. (2013) Data reuse and the open data citation advantage. PeerJ 1:e175

http://dx.doi.org/10.7717/peerj.175

Supporting Data @ UWA

www.library.uwa.edu.au/

research/services

Creating a Research Data

Management Plan

Creating a Research Data

Management Plan

The Data Management Planning Tool is:

• an online form

• uses the Qualtrics survey platform

• Asks relevant questions pertaining to your research

data

• Sends you an electronic plan directly to your email

after completion

• Download a copy from the Research Data

Management Toolkit

Research Data Management Toolkit

http://www.library.uwa.

edu.au/

research/

research-data-

management-toolkit

Toolkit

IRDS

https://www.youtube.com/watch?v=-DSl1pCMkDc

IRDS

IRDS – New developments

“Any Stores with less than 50% usage for longer than 3

months will be automatically reduced in size.”

Access to External Collaborators

IRDS – New developments

Pheme authentication provided to

external collaborators via HR Form:

http://www.hr.uwa.edu.au/__data/as

sets/pdf_file/0006/2172606/Comme

ncement_of_Non-

university_Staff.pdf

• All data and associated information created in the course of

conducting research is subject to the UWA Policy on Records

Management.

• All research records must be retained in accordance with the WA

University Sector Disposal Authority.

• Retention periods range from a minimum of 7 years to

permanent depending on the significance and type of research.

• Information can be kept longer if required but must not be

destroyed before the required minimum retention period.

Information Governance Services

Retention and Disposal of Research Data

How long must research data be kept?

What are the differences?

IRDS vs Pawsey Supercomputing

IRDS Pawsey

Secured by UWA Network P O

Auto backup P O

UWA owned P O

Data located in Australia P O

Very Large File size P P

External collaborator access P P

Long term storage - Helps comply with WAUSDA P O

Working environment O P

What are the differences?

IRDS vs Pawsey Supercomputing

Pawsey Supercomputing

Recent Case Study

IRDS vs Pawsey Supercomputing

HDR student query

I have been using iVec

(Pawsey) to work on my data

with my collaborators

overseas.

When I’m finished, to meet

WAUSDA requirements, can I

store it there for a minimum

of 7 years?

Our response

No, Pawsey doesn’t comply

with WAUSDA standards.

• Continue to use Pawsey to

work on your data.

• Be aware that Pawsey is

funding dependent.

• They do not provide a long-

term storage solution.

• The IRDS is more suitable to

meet the long term storage

needs/requirements of UWA

researchers

Recent Case Study

IRDS vs Dropbox

HDR student query

Can I use Dropbox to transfer

confidential data from

international companies for

my research at UWA?

• Confidentiality?

• Is encryption ok?

• Other cloud storage options?

Our response

Technically, yes, but should

you?

• Contracts/Agreements with data

providers?

• Seek advice from Legal Services

• No charge for < 2GB ; but

>2GB=$$

• Allows access to collaborators.

• Confidential data may not be

safe. The data is being stored

overseas.

• Not managed, maintained or

stored by UWA.

Recent Case Study

IRDS vs Dropbox

HDR student query

Can I use Dropbox to transfer

confidential data from

international companies for

my research at UWA?

• Confidentiality?

• Is encryption ok?

• Other cloud storage options?

Our response

Make informed decisions

• UWA’s Information Governance

Services (IGS) provide guidance

on using public cloud storage.

– http://www.igs.uwa.edu.au/p

olicies/guides/auth/cloud-

storage

Recent Case Study

IRDS vs Dropbox

HDR student query

Can I use Dropbox to transfer

confidential data from

international companies for

my research at UWA?

• Confidentiality?

• Is encryption ok?

• Other cloud storage options?

Our response

Make informed decisions

• University Policy on: Institutional Data Centre

• University Policy on: Records Management

• Computer and Software Use Regulations

• University Policy on: Records Management

• UWA Code of Conduct for the Responsible

Practice of Research

• UWA Recordkeeping Plan

• Western Australian University Sector Disposal

Authority

• Australian Code for the Responsible Conduct of

Research

• University’s Policy on Privacy of Electronic

Material

Recent Case Study

IRDS vs Dropbox

HDR student query

Can I use Dropbox to transfer

confidential data from

international companies for

my research at UWA?

• Confidentiality?

• Is encryption ok?

• Other cloud storage options?

Our response

Pawsey Supercomputing

could be an option

• Can cope with large (‘Big Data’)

datasets and file transfer.

• Allows access to collaborators.

• Not encouraged for long-term

storage (dependent on funding).

• Not managed or maintained by

UWA.

Recent Case Study

IRDS vs Dropbox

HDR student query

Can I use Dropbox to transfer

confidential data from

international companies for

my research at UWA?

• Confidentiality?

• Is encryption ok?

• Other cloud storage options?

Our response

IRDS would be an excellent

choice

• Data is stored locally.

• The IRDS maintained and

supported by UWA (Service

Desk Support 24/7)

• Encouraged for long-term

storage and can be used to

comply with WAUSDA.

– “Research records must be

retained for a minimum of 7

years after the date of

publication or project

completion, whichever is later.”

Recent Case Study

IRDS vs Dropbox

HDR student query

Can I use Dropbox to transfer

confidential data from

international companies for

my research at UWA?

• Confidentiality?

• Is encryption ok?

• Other cloud storage options?

Our response

IRDS would be an excellent

choice

• Now allows for external

collaborator access

– Pheme authentication

provided to external

collaborators via

http://www.hr.uwa.edu.au/__

data/assets/pdf_file/0006/21

72606/Commencement_of_

Non-university_Staff.pdf

Recent Case Study

IRDS vs Dropbox

HDR student query

Can I use Dropbox to transfer

confidential data from

international companies for

my research at UWA?

• Confidentiality?

• Is encryption ok?

• Other cloud storage options?

Our response

IRDS would be an excellent

choice

Research Data Online (RDO)

Research Data Online (RDO)

• Publicly accessible

• Discoverable

• Harvested into RDA

• DOIs OR Locally

generated handles

• Harvested into RDA

Research Data Online (RDO)

RDO (UWA) RDA (ANDS)

Research Data Online (RDO)

DISCOVERABLE

RDO vs IRDS ??

Institutional Research Data Store (IRDS)

Research Data Online (RDO)

Hooper, CM; Castleden IR; Aryamanesh N;

Jacoby RP; Millar AH, (2015): The

compendium of crop Proteins with Annotated

Locations (cropPAL) version 1. The

University of Western Australia.

http://dx.doi.org/10.4225/23/556e4e260e093

Research Data Online (RDO)

Research Data Online (RDO)

Publications Data

Data connections can be counted

Images: http://www.bigdatarevolutionbook.com/ , http://auditfutures.org/publications/

Research Data Online (RDO)

Data connections can be counted

Research Data Online (RDO)

Publications Data

Data connections can be counted

Images: http://www.bigdatarevolutionbook.com/ , http://auditfutures.org/publications/

Research Data Online (RDO)

Data connections

Grant applications?

http://orcid.org/

Research Data Online (RDO)

Data connections

Research Data Online (RDO)

http://www.ersa.edu.au/sites/default/fil

es/research-data-sharing-lr.jpg

Research Data Online (RDO)

Senior Librarians will help you

establish your ORCID account

Toolkit RDO Submitter’s Quick Start

Guide

AUSGOAL Licences

Licensing your data

http://www.ausgoal.gov.au

/creative-commons-v4.0

Licence Chooser Tool

Licensing your data

http://www.ausgoal.gov.au/licence-chooser

Currently Offline

Licence Chooser Tool

http://creativecommons.org/choose/

Copyright, publishing and Open Access Considerations

Licencing your data

A Shared Culture (Creative Commons)

https://www.youtube.com/watch?v=1DKm96Ftfko

Licensing your data

Legal Services

http://www.legalservices.uwa.edu.au/

admin-legalserv@uwa.edu.au

(+61 8) 6488 2414

For further assistance:

eResearch Unit

eresearch-is@uwa.edu.au

(+61 8) 6488 5319

Contacts

Questions?

Katina Toufexis

Research Data Coordinator

katina.toufexis@uwa.edu.au

6488 5319

Acknowledgment: Some slides within this presentation have been based on the ANDS presentation

“Research Data Management for Health Services Librarians” (09/07/2015intro)

Also, some slides have been based on Karen Visser’s ANDS @ UWA Data Connections presentation

(0606/2014)

http://ands.org.au/presentations/index.html

Senior Librarian for your Faculty

http://www.library.uwa.edu.au/contact/faculty-liaison-coordinators

Online Evaluation Survey