Project Management Training in Indonesia - Project Management Process

PROJECT MANAGEMENT PROCESS GROUP & KNOWLEDGE AREAS

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2014 © Avenew Indonesia Module #01 Project Initiating Process

Your professional Management Solution

Ø Project is a temporary endeavor undertaken to create a unique product or services

Ø Characteristics of Project: §  Time-limited (it has a definite beginning and end) §  Unique (it has not been attempted before by this

organization). §  Comprised of interrelated activities. §  Undertaken for a purpose (it will yield a specific product,

service, or result).



Ø Developing a new product, service, or result;

Ø Effecting a change in the structure, processes, staffing, or style

of an organization;

Ø Developing or acquiring a new or modified information system (hardware or software);

Ø Conducting a research effort whose outcome will be apply

recorded;

Ø Constructing a building, industrial plant, or infrastructure; or

Ø Implementing, improving, or enhancing existing business

processes and procedure


Your professional Management Solution 4



q  There are few if any definitive definitions. q  Project management knowledge is shared understanding of

what it takes to deliver products and services effectively. q  Your definition should evolve and continuously improve with

your knowledge and experience collaborating on projects.



Meeting/Exceeding Customer Expectations

Meeting Project Deadlines & Accountability

Managing Projects Costs & ProCit Margins

More EfCicient Resource Utilization

Improved Communications



Constraints

B

F

C

D

A Scope

Quality

Schedule

Resources

Budget

E Risks





Individuals who are involved in the project or whose interest may be positively or negatively affected as a result of the execution or completion of the project.

Sponsor

Customers & users

Sellers

Business partners

Organiza6onal groups

Func6onal managers

Project team

Other stakeholders



• COMPLETE THE WORK

• POST IMPLEMEN-TATION REVIEW

• DETAILED PLANNING

• PROJECT DEFINITION

INITIATING PLANNING

EXECUTING CLOSING

MONITORING & CONTROLLING





Processes performed to define a new project or a new phase of an existing

project by obtaining authorization to start the

project or phase



The key purpose is to align the stakeholders’ expectation with the project’s purpose

Give them visibility about the scope, objectives,

Show how their participation in the project

It associated phases can ensure that their expectations are achieved

What is needed to be accomplished 1



Processes required to establish the project scope, refine the objectives, and

define the course of action required to attain the

objectives that the project was undertaken to achieve



Project Management Plan is called progressive elaboration, indicating that planning and documentation are iterative and ongoing activities

Key benefit is to delineate the strategy & tactics as well as the course of action or path to successfully complete the project or phase

How to get stakeholder buy-in and engagement, setting the route to the desired objective

Explore all aspects of the scope, time, cost, quality, communications, human resources, risks, procurements, stakeholder engagement

Develop Project Management Plan & Project Document 2



Processes performed to complete the work defined in the Project Management Plan to satisfy the project

specification



During project execution, results may require planning updates and rebaselining

Changes to expected activity durations, resource productivity & availability, and unanticipated risks

Variances may affect the project management plan and project documents and possibly require establishing new baselines

A large portion of the project’s budget will be expanded in performing this process

Coordinating people & resources, managing stakeholder expectations, integrating & performing activities

3



Processes required to track, review, and regulate the project progress and preformance; identify any areas in which changes to the plan are required; and initiate to

corresponding changes (corrective action)



Controlling changes and recommending corrective or preventive action in anticipation of possible problems

Monitoring the ongoing project activities against the project management plan and the project performance measurement baseline

Influencing the factors that could circumvent integrated change control or configuration management so only approved changes are implemented

Monitors and controls the entire project effort

Measure & analyze at regular intervals, appropriate events, or exception conditions to identify variances from the PM plan

4



Processes performed to finalize all activies across all

Project Management Process Group to formally close the project or phase



Obtain acceptance by the customer or sponsor to formally close the project or phase

Conduct post-project or phase-end review, record impacts of tailoring to any process, document lesson learned

Close out all procurement activities ensuring termination of all relevant agreements

Perform team member’s assessments and release project resources

Formally establishes the premature closure of the project 5



Time Cost

Scope

Qua

lity

Ris

k

Hum

an R

esou

rce

Com

mun

icat

ion

Procurement

Integration

Stak

ehol

der


PT. AVENEW Indonesia Project Management Training Provider & Consulting email: [email protected] www.avenew-indonesia.com Ph: +62 812 9788 2500

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Project Management Training in Indonesia - Project Management Process