Project Management Framework - PMBOK 5

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Process Framework

Pankaj Sharma, 9810996356

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Definition as per PMBOK® Guide

A project is a temporary endeavor undertaken to

create a unique product or service.

Definition of Project




A temporary endeavor – means that every project has a definite beginning and end.

Unique means that the product or service or result is different from other product or service or result.

Progressively elaborated - proceeding in steps

Project Definition




Building a Software

A Major Enhancement to the software

Filming a Motion Picture

Building a new office

Designing a new product or service

Creating an advertisement campaign

Creating a new process with a business unit

Moving from one building to another

Designing a space vehicle

Examples of Project




PROJECTS OPERATIONS

Temporary Ongoing

Unique Repetitive

Closes after attaining the objectives Objective is to sustain business

Prototyping the new car model Assembly line production

Project vs Operation




Project Constraints

Source: A Guide to the Project Management Body of Knowledge, Fourth Edition (PMBOK® Guide) ©2008 Project

Management Institute, Inc. All Rights Reserved.

Risk

Scope

Budget

Resources

Quality

Schedule

Quality

Cost Scope

Schedule

PM Triangle




Why Projects Fail ?

Lack of clearly defined purpose

Inexperienced project Managers

Poor estimation of duration and cost

Cultural and ethical misalignment

Poor requirements and scope management

Lack of coordination of resources and activities

Poor communication

Inadequate planning of scope, schedule, resources, cost, risk and quality

Lack of progress and quality control




What Is Project Management ?

Project management is the application of knowledge, skills, tools and techniques to project activities to meet the project requirements - PMBOK® Guide 4th edition (Glossary)




Project Management Benefits




Project Management Process Groups

Process Groups

Project management processes have been bundled into 5 groups and these groups are called project management process groups

Initiating

Planning

Executing

Monitoring and controlling

Closing

These process groups are common to most of the projects across various domains – construction, technology, IT, life sciences etc.

Process groups are different than the Phases

Process groups may overlap / repeat based on the activities in the project




Initiating Process Group

Processes within this group launches the project or a project phase

Key activities associated with Initiation includes:

Creating a feasibility study

Identifying business needs

Creating a Product description

Creating Detailed Business Case

Creating a Project Charter

Selecting a Project Manager




Planning Process Group

It involves creation of Project Management Plan that acts as a roadmap for project execution Key activities would include: Collect Requirements Define Scope Create Work Breakdown Structure Define and Sequence Activities Estimate Activity Resource Requirement and Duration Creating Schedule Estimate Cost and Determine Budget Planning Human Resource, Quality, Communications Identify, Analyze and Prepare Risk Response Plan Planning Procurement Pankaj Sharma, 9810996356



Executing Process Group

Executing process group consists of processes to complete the work in each of the phases

Helps the PM coordinate and direct project resources to meet the objectives of the project plan

Key activities would include:

Direct and manage project execution

Acquire project team

Perform quality assurance

Manage Stakeholders Expectation

Distributing project information

Develop and Manage project team

Conduct Procurement




Monitoring and Controlling Process Group

Controlling processes are the activities that

ensure that the project goes according to plan

the actions to implement when project is not going as per the plan

Variances from the project baselines are identified and necessary corrective measures are undertaken


Ensuring Quality Control

Providing scope verification

Implementing change control

Configuration management

Controlling key parameters like cost, schedule and scope

Monitor and Control Risks




Closing Process Group

This process group includes all processes to close all activities in a project or project phase

Closing activities to be performed even for the aborted / terminated projects


Auditing procurement documents

Scope verification

Closing vendor contracts

Closing administrative duties

Submitting final reports

Archiving project records

Celebrating!!!




Process Group Interaction

Level

Of

Activity Initiating Processes

Planning Processes

Executing Processes

Closing Processes Controlling Processes

Phase Finish

Phase Start Time




Projects are divided into phases

The project will have at least a beginning, intermediate and ending phase

Number of phases depends on complexity and size of the project

Reviews are conducted at the end of each phase to measure performance

Phase end reviews allows to decide if the project should continue

The collection of phases is called project life cycle

The project life cycle defines the beginning and end of a project

Project Life Cycle




The completion of one or more deliverables marks the project phase

Deliverables are reviewed and formally accepted by customer at phase end

Phase end reviews are also called phase exits, stage gates or kill points

Rolling wave planning summarizes the future phases at high level

Characteristics of Project Phase




Characteristic of Project Life Cycle

Source : PMI PMBOK® Fifth Edition




Project Management Knowledge Areas

There are 10 Knowledge Areas covered in PMBOK® Guide 5th edition

These 10 Knowledge Areas are:

Project Integration management

Project Scope Management

Project Time Management

Project Cost Management

Project Quality Management

Project Human Resource Management

Project Communications Management

Project Risk Management

Project Procurement Management

Project Stakeholder Management




Individuals and organizations involved in the project

Those who will be directly or indirectly impacted

Stakeholders should be identified throughout the project

They may have a positive or negative influence on the outcome

Stakeholder influence goes down as the project progresses

Project Stakeholders




Key stakeholders include:-

Project Manager

Customer / User

Performing organization

Project team members

Project management team

Sponsor

Influencers

PMO

Project Stakeholders




Project Manager – Skill Set

Communication Skills

Organizational and Planning skills

Budgeting Skills

Conflict Management Skills

Negotiation and Influencing Skills

Leadership Skills

Team Building and Motivating skills




Programs Collection of related projects

Controls are implemented and managed in a coordinated way

Collective benefits are realized

Each project has a project manager

Portfolios Collection of programs and projects

Projects meet a specific business goal or objective

Includes weighing the value of each project against the portfolios strategic objective

Project, Program & Portfolio Management




Project Management Office [PMO] Centralized units to oversee project and programs within the organization

Establishes and maintains the standards of project management methodologies

Support managers in planning, estimating, risk management and provide trainings

Project Management Office (PMO)




Organization Type - PM Influence

Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.




Organization Type – Functional Organization





Organization Type – Weak Matrix





Organization Type – Balanced Matrix





Organization Type – Strong Matrix





Organization Type – Projectized





Organization Type – Composite





Organization Types – Advantages & Disadvantages




Process Framework



Connoisseur SolutionsPM Knowledge Area – Process Mapping

Source: A Guide to the Project Management Body of Knowledge, Fifth Edition


Education

Project Management Framework - PMBOK 5