KICK OFF MEETING

MILAN 11-12th June 2013

Scira Menoni and Funda Atun– Politecnico di Milano, Italy

KNOW-4-DRR(Enabling knowledge for disaster risk reduction in

integration to climate change adaptation)

Let’s present ourselves

KNOW-4-DRR(Enabling knowledge for disaster risk reduction in

integration to climate change adaptation)

9.00 – 10.00 Welcome and participants’ presentations (Scira Menoni and all) 10.00–10.45 Very brief summary of KNOW-4-DRR and introduction to the

meeting, its objectives and format

10.45-11.00 Coffee Break 11:00 - 12:00 What knowledge are we talking about?

- Short keynote speech by Bruna De Marchi (15 min) - Discussion in groups to detail: main knowledge aspects each

participant would like to be considered in the project; what are the most relevant issues to be discussed; what are the main objectives to be met with WP1 and WP2 (30 min)

- Reporting to all and exchange of comments and ideas (15 min)

12:00 –13:00 What targets and what target stakeholders would we like to address and reach?

- Short keynote speech by Miranda Dandoulaki (15 min) - Discussion in groups to detail: who are the most relevant “core”

stakeholders?; who are other not- core but still very relevant stakeholders to involve; what are the main objectives to be met with tasks 2.3, 3.4, 4.4 (30 min)

- Reporting to all and exchange of comments and ideas (15 min)

KNOW-4-DRR KICK-OFF MEETING June 11: Kick-Off MeetingLocation: Aula Magna- Rettorato Politecnico di Milano, Piazza Leonardo da Vinci Participants: all project partnersModerator: Scira MenoniRapporteurs: Funda Atun and Guido Minucci

13.00-14.30 Lunch 14.30-15.30 What do we intend as the knowledge management system

framework to be developed in WP3? - Short keynote speech by Ouejdane Mejri (15 min) - Discussion in groups to detail: what do we want to achieve with

the framework? What form the framework should have? How the development of the framework is going to interact, feed and be ffeded by the coordination activities that will take place? (30 min)

- Reporting to all and exchange of comments and ideas (15 min) 15.30-16.00 Coffee Break 16.00-17.00 What participatory activities in living labs, seminars and

workshops? - Short keynote speech by Irina Comardicea (15 min) - Discussion in groups to detail: how to achieve interaction and

participation to the seminars and workshops besides “presentations”? What types of tools to use in different workshops and seminars? How can we actually use the living labs for implementing and testing the knowledge management framework? (30 min)

Reporting to all and exchange of comments and ideas (15 min) 17.00-18.00 Project administrative specificities to be known by all, questions

regarding administrative issues – Fabrizio Amarilli

KNOW-4-DRR KICK-OFF MEETING June 11: Kick-Off MeetingLocation: Aula Magna- Rettorato Politecnico di Milano, Piazza Leonardo da Vinci Participants: all project partnersModerator: Scira MenoniRapporteurs: Funda Atun and Guido Minucci

KNOW-4-DRR KICK-OFF MEETING June 12: Kick-Off MeetingLocation: Ground floor, via Bonardi 9Participants: all project partnersModerator: Funda AtunRapporteurs: Guido Minucci

9.30 – 10.45 WP1: Basic organisational issues (Sofia Skordili): - Content has been already discussed the first day. - Format; way of developing Del1.1 and Del 1.2 - How to accomplish the task

WP2: Basic organisational issues (John Norton and Stefan Schneiderbauer):

- How to achieve the mapping of relevant knowledge and what form should Del 2.1 take?

- How to integrate WP2 results into the organisation of the first workshop?

10.45 –11.15 Coffee Break 11:15 –12:10 WebTV and radio dissemination: preliminary ideas and

discussion. - Short keynote speech by Federico Pedrocchi (15 min) - Questions, suggestions, discussion (all)

12:10 –12:30 What are the key dissemination activities that we wish to accomplish and how?

- Discussion in groups about: Who should be the target besides stakeholders invited to workshops, etc.?What are some requirements for the website?Any particularly brilliant suggestion? (15 min)

Reporting to all and exchange of comments and ideas (15 min). 12.30 –12.45 Programming of events: workshops, seminars, living labs

- Deciding dates - Deciding criteria for attendance and participation

12.45 -13.30 Concluding discussion, issues regarding financial problems, administrative, any other

13.30 Lunch

KNOW-4-DRR KICK-OFF MEETING Just some logistics:

Today here in the Aula Magna del Politecnico di Milano

Tomorrow: Ground floor Via Bonardi 9

Lunches at Squisito, please let’s go all together; Dinner at Il Capriccio, via Piccinni. Both offered by PolimiDinner: we come at your hotel at 19.45.

In Plato’s Republic SOCRATES says:

Then if virtue is one of the things in the soul, and if it must necessarily be helpful, it must be wisdom: since quite by themselves all the things about the soul are neither helpful nor harmful, but they become helpful or harmful by the addition of wisdom or senselessness. According to this argument, virtue, since it is helpful, must be some kind of wisdom.

In a much more recent article Zeleny wrote:

While skills, knowledge and expertise are all related to know-how – how to achieve a given or stated purpose, or to know-what – hot to state or select a purpose to be pursued, the notion of wisdom is related to know-why

What our project is about? Not just “words”

WP

6: Man

agemen

t

WP3: Developing a knowledge management framework for DRR

- Developing the framework through the interaction with stakeholders of

different social groups- Conducting living labs of proposed tools in case studies- Conducting interactive workshops to experience with

stakeholders new modalities of co-production and sharing of knowledge on issues of DRR- Monitoring the development and implementation of

relevant EU policies for DRR (and a glance at relevant international initiatives)

WP2 Mapping knowledge and information flows through the coordination activity among stakeholders of different social groups- Mapping innovative exchange of knowledge to support DRR in selected case studies;- Mapping how DM actually takes place and how knowledges

are embodied (or not) in decisions;- Mapping different types of uncertainty across the decision

making- From decision to implementation: main constraints and needs

for developing/sharing knowledge about organisational and social processes

WP5 Dissemination: - Dissemination of ongoing activites- Feedback from dissememination to WP3, WP4, and WP54 - Dissemination of final results

WP1 Who knows what about disaster risk and mitigation- Is knowledge available and who actually knows?- Is there konewledge sharing within and across social

groups?- What are the main pitfalls of current decision making

processes with respect to the use of available knowledges?- What are the main pitfalls of current ways of sharing

and miantaining knowledge about both risks assessments and DRR strategies?

WP4: Monitoring the development and implementation of relevant EU policies for DRR - Monitoring the development of relevant EU

policies in DRR (from initiatives related to CI protection, to the introduction of insurance, to the Mapping Guidelines initiatives)- Framing the development of EU policies in an

international context (ISDR; WB; UNDP; Red Cross)- Monitoring the implementation of relevant EU

policies in DRR (GMES services; Espon initiatives; Flood Directive; Eurocode)

It is not a “research” project, however….We need to provide a result

Scientifically interesting and useful (in our field is there so much difference between theoretical, applied, new research?)

A basis for future research; identification of key topics and issues that deserve to be put forward (the idea of a knowledge management system framework)

Both Getty Images

The type of meetings that we are going to have ARE NOT JUST WORDS or POLITICAL GATHERINGS.

They must be:- Interesting (first of all for us)

- Avoid disappointment

Respond to the question: how can we more faster as knowldege needs time to get through different arenas, by the time it has gone through it is already old AND not keeping the pace with transformations of societies and …risks. So a more proactive approach is wished

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Meetings must leave a feeling of something new, significant, useful has been achieved, therefore:

Careful organisation, not only “logistics”, but also CONTENT

The “quality” of the people to invite (stakeholders, del. 1.2)

What are the two things in my mind to make them different:

Type of interaction to be achieved in the meetings (workshops and seminars)

This means that not only the “responsible” of the task of organising workshops and seminars are involved, as all should be involved. HOW?

Considering that a strong interaction exists between deliverables and events

Both Getty Images

1. Workshop among “scientists” (+ others): main topic: uncertainty

2. Workshop: network of networks

3. Workshop: vertical and horizontal itegration goverments (+ others)

4. 1 Seminar Greece (crisis)

5. 1 seminar Mexico (international cooperation)

6. 1 Seminar Spain (courts)

Events

1.Del 1.2. Stakeholders identification (for all) - CSIC

2.Del. 2.1. Mapping of knowledge flows in decision making (see figure 2 dow) -DWF

3.Del 2.2. Mapping of uncertainty

4.Del 2.4. Main barriers to decision making and implementation - Harocopio

5.KMS and guidelines (WP3) –Polimi-

6.Guideline for achieving interaction among networks - PLUS

Deliverables

1. Workshop among “scientists” (+ others): main topic: uncertainty

2. Workshop: network of networks

3. Workshop: vertical and horizontal itegration goverments (+ others)

4. 1 Seminar Greece

5. 1 seminar Mexico

6. 1 Seminar Spain

Events

1.Del. 2.3. Recordings and results of the first workshop

2.Del. 3.4. Guidelines for the integration of networks

3.Del. 4.3. Feasibility of strategies and policies in DRR

4.Del 4.4. Barriers to implementation of policies in the EU (also living labs)

Resulting Deliverables

Del 1.1. Agreement paper on interdisciplinary work (among us),so resulting from this meeting and your contribution, see article“Ten heuristics…”

Other deliverables

Meaning basically an agreement on how we are going to workcollectively, how do we make the best use of our

multidisciplinarycomposition. We may well say it constitutes the knowledge management basis of our own project

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Del. 4.1. Semestral Newsletter, contribution all. Identify keyelements of new legislation in Europe but also internationally andrelevant policy initiatives. (Adelphi)

Other deliverables

Think about:

- How to make it useful- How to make it appealing to read- What are the key points we wish to address….

Other deliverables

Del 3.1. Knowledge management system framework (Polimi) and Del. 5.3. policy document about KMS (Adelphi)

Knowedgedevelopedbydiff erent scientificcommunities

Knowledgedevelopedby the private sector in diff erentdomains

Knwledge of the public sectordealingwith DRR and CC adaptation Local peoples’

knowledge regardingDR and CC, adaptation and mitigation measures

Bridgingam

ongexpertsin

differentdisciplines(including

CC

and DR

); bridgingbetw

eenscienti

stsand practiti

oners

Knwledge of the public sector in complementarydomains

Creating a program with a radio (and with a social media?) todisseminate both the projet results and to create an opportunityfor larger participation in the implementation of DRR inditative Coordination activities of the

project

Knowledge sharing and maintenance across groups

Knowledge sharing inside groups

Knowledges that we wish toaddress

Decision making process:

- What components of risk decisions are addressing (Hazard, Vulnerability, Exposure, Resilience)

- Context of decisions: uncertainties related to both risk assessments and the potential benefit of mitigation

- Context of decision: constraints due to financial, institutional and political crisis

Implementation:

- Are tools for supporting and incentivate implementation existant and effective?

- Are there enough resources (human and financial) to make the decisions;

- Are there tools to monitor implementation and to keep memory of what has been done and of the knowledge that was necessary to achieve results?

Whose knowledge

- Whose knowledge: scientists, civil society, decision and policy makers, private sector;

- Is there exchange and sharing of knowledge?

- Is knowledge about procedures and practical constraints for decision and implementation shared/known to all groups?

Thinking about:

- Knowledge of the “what” and of the “how” and ultimately of the “why”- similarities and differences among “scientific” fields- how to translate from one system of knowledge (administrative/procedures) to

scientific knowledege, local culture…

Other deliverables

Del 3.3. Main findings of the three main living labs (DWF)

The living labs are meant to be “places” where we can test someideas, concepts and tools making part of the knowledgemanagement system framework

Other deliverables

Del 3.2. Formal and lifelong educational activities (UNU-CSIC); like school programs, university degrees, summer academies…

Other deliverables: dissemination

Del 5.1. about a strategy of dissemination (Adelphi); Del 3.4. guidelines for media (Web/Web TV and radio) communication on DRR PREVENTION strategies (TiConUno)

The first is about how the project is going to communicate about the project’s activities and results; the second is about how tocommunicate to a wider audience some project’s results but also More generally DRR contents

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The groups:proposals

Number Coordination activities Location Main topic and purpose Date

1 Targeted seminars Greece Prevention in times of financial crisis ?

2 Targeted seminars Spain Litigation aspects? ?

3 Targeted seminars MexicoInterface between local governments, states and international organisations? ?

 Interviews and meetings in selected case studies EU and extra-EU countries related to case studies

you decide individually

  Living labs Spain, Italy, Vietnam applying the KMSyou decide individually

4Interactive workshop on "uncertainty" Italy

inviting mainly scientists of different fields (not only disasters) november ’13

5 Network of networks workshop Austria inviting networks may ’14

6

Interactive workshop on "vertical" and "horizontal" integration among decision makers Germany

inviting governmental representatives and public officials mainly november ‘14

7 Final dissemination conference France  around may/june 15

10 Web-TV and radio dissemination Italy how many? to be decided

Deciding dates