Embed Size (px)
Citation preview
Using Excel for
Decision
Making Tips and tricks to make data
useful and readable
Presented by: Mark Newton -LBPSB
October 22, 2014
1
Framework
Introduction
The basics – Speaking a common
language
3D references – Linking between
worksheets and workbooks
Logic = asking questions
Conditional formatting – visualizing key
elements making data results jump out
October 22, 2014 2
Introduction – Data collection
Everything is data
Decision making needs to be based on
real information
Need models to collect data
What
When – For how long?
How?
Need tools to interpret collected data
October 22, 2014 3
Introduction - Excel
Excel is Microsoft’s spreadsheet solution
It is exceptionally strong in complex math
Has strong built-in tools to:
Link between different data locations
Allow for logic to limit results
Highlight specific results
Visualize values
October 22, 2014 4
The Basics:
Versions
5
The Basics
Versions 2007, 2010, 2013
Ribbon Navigation
Workbook vs. worksheet
Tables vs. Ranges
October 22, 2014 6
2007
October 22, 2014 7
2010
October 22, 2014 8
2013
October 22, 2014 9
Ribbon (2010)
October 22, 2014 10
The Basics:
Vocabulary
11
Workbook
October 22, 2014 12
Worksheet
October 22, 2014 13
Tables
October 22, 2014 14
Ranges
October 22, 2014 15
3D
References
16
3D references
Using Excel involves referencing locations
in a work sheet:
Horizontal (alphabetic)
Vertical axis (numeric)
Any cell on a given worksheet has an
address letter/number
Ex. C5
October 22, 2014 17
3D references A 3D reference adds another location to the
cell reference Another worksheet
Another workbook
New cell address includes Location
Vertical axis
Horizontal axis
Example 1 Sheet2!B2
Example 2 '[WorkbookName.xlsx]Worksheet'!$C$2
October 22, 2014 18
Logic
20
LOGIC
Conditional situations “What if”
Used to ask questions
Limits values used in answers
Can be used with other functions
October 22, 2014 21
LOGIC
=if(test, true, false)
“and” + “or” layers criteria
=countif(range, criteria)
=sumif(range, test, sum-
range)
October 22, 2014 22
Conditional
formatting
24
Conditional Formatting
October 22, 2014 25
Used to highlight specific items on a table
or in a range
Can change colour, fill, and/or border
Require a “question” to activate
Graphing
27
Graphing
October 22, 2014 28
Use colour and shapes to visualize select
data
Many different forms
Selection based on need and data
Thank you
October 22, 2014 31
