Microsoft office

Microsoft Word

Mail Merge

• What is Mail Merge:-A feature supported by many word versions that

enables you to generate form letters.Facility provided by Microsoft word whereby a

form-letter can be sent to many recipients, each letter personalized for each recipient. The program takes each recipients name and address (from a mailing list) and enters it in its usual place on the letter, and also prints out mailing labels.

Step 1

• Type a invitation like:-

Step 2

• Open the “Mailings” tab

• And chose the option “select recipients”

Step 3

• Select the first option in the menu “type new list…”

• This dialog box will appear

Step 4

• We can customize the columns by selecting “customize columns…” option.

Step 5

• Enter data according to the customized columns:-

Step 6

• Select the option “start mail merge”• Select “step by step mail merge wizard…” from the

menu• This option helps us to do mail merge easily.• It shows all the options in a wizard format.

Step 7

• Wizard will appear at the right side in the window.• Wizard’s 1st slide • 2nd slide • 3rd slide

Click “next” Click “next” Click “next”

Step 7 continue…

• 4th slide • 5th slide • 6th slide

Click “next” Click “next”

If we want to mail now then we should click at “electronic mail…” option.

Microsoft word

Microsoft PowerPoint

Microsoft PowerPoint

• PowerPoint is an extremely easy software.• Microsoft PowerPoint 2010 gives you more

ways to create and share dynamic presentations with your audience than ever before. Exciting new audio and visual capabilities help you tell a crisp, cinematic story that’s as easy to create as it is powerful to watch.

PowerPoint features and benefits

• In addition, PowerPoint 2010 enables you to work simultaneously with other people or post your presentation online and access it from virtually anywhere using the Web or your smartphone.

Microsoft products for android OS

History of giving a presentation

• When there is no PowerPoint or any other software to create presentation slides, people use x-rays and draw the slide on it.

• Projectors are too heavy and complicated to understand.

About PowerPoint

• It is too easy to understand, even a new user can create a presentation easily.

• Alternatives to Microsoft PowerPoint:-Google docs presentationSlideRocketPreziiword

About PowerPoint…

• Protection:-

Microsoft PowerPoint

Microsoft Excel

What is Microsoft Excel ?

• Excel is an electronic spreadsheet program that can be used for storing, organizing and manipulating data.

• Microsoft Excel makes it possible to analyze, manage, and share information in more ways. Analysis and visualization tools helps us highlight important data trends. Easily access your important data on the go from almost any web browser or smartphone. You can even upload your files to the Web and work simultaneously with others online. Excel gives us more efficiency and flexibility to accomplish your goals.

What we can do in it?

• We can do any thing in it except things like playing “cricket”…….okay!

• Because of it a very hard work becomes easy.• CAAT (Computer Assisted Audit Techniques)

helps us to audit a huge data without sampling.

Uses of Excel

• We can use it in a store or for inventory management:-

Uses continue…

• We can use it in an institute for records:-

Uses continue…

• We can use it for interest and commission calculation:-

Protection

Microsoft Excel

Microsoft outlook

What is outlook

• Microsoft Outlook is a personal information manager from Microsoft, available as a part of the Microsoft Office suite. The current version is Microsoft Office Outlook 2013 for Windows and Microsoft Office Outlook 2011 for Mac.

• Although often used mainly as an email application, it also includes a calendar, task manager, contact manager, note taking, a journal and web browsing.

About Microsoft outlook

• It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists and meeting schedules.

• It is also available on &

How outlook works

• Add an account.• We can add our email account or mobile

account.• After adding our account we are enable to

access our email accounts via outlook.• Outlook provides us all the features which are

in our email accounts, even it provides us some additional features too.

Outlook includes

• Calendar

• Task manager

• Contact manager

• Note taking

• Journal and web browsing

Microsoft outlook

Microsoft Access

What is Microsoft Access

• Microsoft Access is a database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools.

• It is a member of the Microsoft Office suite of applications, included in the Professional and higher editions or sold separately.

What Access used for

• Microsoft Access is used for storing information for reference, reporting, and analysis.

• Microsoft Access helps us overcome the limitations found when trying to manage large amounts of information in Microsoft Excel.

Microsoft access

Done

In previous topics we are talking about sharing, we can access our data or files from anywhere, SkyDrive is the latest base for it.

Important benefits of SkyDrive

• It provides us a amazing service by providing a separate folder in our system.

SkyDrive's add-on features

Availability