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M&GSQ Securing Funding Workshop 2009 Brisbane
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Securing Funding Workshop Brisbane 30 April & 6 May
2009
M&GSQ Securing Funding Workshop 2009
• Name• Group or Organisation you represent• Any recent success with funding
applications• What you’d like to get from the
workshop
Introduce yourself:
Day one:•Introduction to grant writing & a range of funding bodies•NLA Community Heritage Grants•Arts Queensland Sector Grants•RADF•Case study•Interviews
Day two:•The Budget•Philanthropy & fundraising•Case studies•Interviews
THE FOLDERS- Resource for the workshop and Beyond!
Agenda & Folders
M&GSQ Securing Funding Workshop 2009
Handy Hints
• Acknowledgement to QCAN & ChrisStannard whose extensive experience asa grant applicant and a peer assessor isreflected in this presentation.
• M&GSQ thanks Chris Stannard forpermission to use and adapt hispresentation.
M&GSQ Securing Funding Workshop 2009
Handy Hints
• About funding bodies, their structuresand decision making processes
• Designing a project
• Project Planning
• Application writing
• Choosing a funding body
M&GSQ Securing Funding Workshop 2009
Handy hints
• Design the project first. Then design the fundingstrategy.
Handy hints
• Design the project first. Then design the funding strategy.
• The project should be part of your strategic plan not anadd on because you’ve seen the funding advertised.
Handy hints
• Design the project first. Then design the funding strategy.
• The project should be part of your strategic plan not anadd on because you’ve seen the funding advertised.
• Only work on projects which are genuinely important.
Handy hints
• Design the project first. Then design the funding strategy.
• The project should be part of your strategic plan not anadd on because you’ve seen the funding advertised.
• Only work on projects which are genuinely important.
• Work with other people on the design of a project,polishing it all the time, until it shines.
Handy hints
• Design the project first. Then design the funding strategy.
• The project should be part of your strategic plan not anadd on because you’ve seen the funding advertised.
• Only work on projects that are genuinely important.
• Work with other people on the design of a project,polishing it all the time, until it shines.
• Find the right funding bodies and sponsors.
Handy hints
• Design the project first. Then design the funding strategy.
• The project should be part of your strategic plan not anadd on because you’ve seen the funding advertised.
• Only work on projects that are genuinely important.
• Work with other people on the design of a project,polishing it all the time, until it shines.
• Find the right funding bodies and sponsors.
• Remember, funding applications are read and assessed byhuman beings. Write well. Be creative.
Handy hints
• Design the project first. Then design the funding strategy.
• The project should be part of your strategic plan not an add onbecause you’ve seen the funding advertised.
• Only work on projects that are genuinely important.
• Work with other people on the design of a project, polishing it allthe time, until it shines.
• Find the right funding bodies and sponsors.
• Remember, funding applications are read and assessed byhuman beings. Write well. Be creative.
• If writing is not your thing, find someone to be your grantwriter.
How do funding bodies makedecisions?
How do they make decisions?
Applications assessed against criteriabased on the program’s aims.
How do they make decisions?
Arms length funding
Peer assessment
Internal assessment
Arts QueenslandState Government
Grants for career development (up to $5,000)are assessed internally by staff and areapproved by the delegate of the Minister of theArts.
Development and Presentation Grants (up to$50,000) assessed in five steps- a mix ofinternal, peer and political assessment.
M&GSQ Securing Funding Workshop 2009
Arts Queensland-Sector Project Grants
• Step 1: Applications within each artform are short-listed byArts Queensland staff against the assessment criteria.
• Step 2: Industry experts provide written referee reportsfor short-listed applications using the assessment criteria.
• Step 3: The relevant Arts Queensland Director considersthe industry expert assessment reports and prepares a listof recommendations within their budget allocation.
• Step 4: Recommendations are moderated internally byArts Queensland before being submitted through theDeputy Director-General, Arts Queensland to the Minister.
• Step 5: The Minister determines the funding outcomes.
M&GSQ Securing FundingWorkshop 2009
Arts Queensland major sector grantsArts Qld Staff
Industry expert Industry expert Industry expert
Arts Qld Director
Moderation by Arts Qld
Minister for the Arts
Check eligibility do short list againstthe assessment criteria
Write referee reports for short-listed applications using the assessment criteria
Each Director considers theassessment reports and prepares alist of recommendations withintheir budget allocation.
The relevant Arts QueenslandDirector considers the industry expertassessment reports and prepares a listof recommendations within theirbudget allocation. Recommendationsare moderated internally by ArtsQueensland before being submittedthrough the Deputy Director-General,Arts Queensland to the Minister.
M&GSQ Securing FundingWorkshop 2009
Australia Council
Staff check eligibility butGrant applications are assessed bypeers, defined by the Australia Councilas people who, by virtue of theirknowledge and experience, areequipped to make a fair and informedassessment of artistic work and grantapplications
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M&GSQ Securing FundingWorkshop 2009
Australia Council: Arm’s Length
Before the meeting:• Staff check eligibility and register applications on the Council’s
computer database.• Staff prepare applications and support material for the Committee
assessment meeting. Applications are made into booklets and sentto Committee members.
• Peers are invited to participate as advisers to the Committee atthe meeting bringing additional expertise and perspectives to theassessment process.
• Staff also check and manage any conflicts of interest thatCommittee members and peers have with applications.
M&GSQ Securing FundingWorkshop 2009
Australia Council: Arm’s Length
At the meeting:• Committee members assess your application against the published
selection criteria.• Committee members may examine support material at the meeting or by
prior arrangement. Committee members may also take into accountinformation from other sources such as:
- their attendance at performances and other events;- reports from members of the Register of Peers who may be asked to
provide formal assessments of designated works;- reviews, videos and recordings, referee reports and other material;- any previous Australia Council grant acquittal reports and performance
agreements you may have had; and- communication with State and Territory agencies.
See Example of Assessment Report in Resource Folder
M&GSQ Securing FundingWorkshop 2009
Gambling Community Benefit Fund
Assessed for Eligibility
The Gambling Community Benefit Fund Committee
Queensland Treasurer, Deputy Premier & Minister for Infrastructure
Applications
M&GSQ Securing FundingWorkshop 2009
Regional Arts Development FundLocal & State Government partnership
Contributes $
Council reps(appointed)
RADFCommittee
Community reps(elected)
Local Council Arts Queensland
Applications
M&GSQ Securing FundingWorkshop 2009
The funding cycle
check eligibility, statistics
by the funding deadline
may or may not fully fund
conditions of funding: may need
to do something extra;
must acknowledge funding body,
any changes to the project
must be negotiated
Artistic Report & Financial Report
cannot apply again until this is doneGrant acquitted
Project completed
Project commences
Grant awarded
Funding agreement
Assessment process
Administration
Application lodged
M&GSQ Securing Funding Workshop 2009
Designing a project
• Think of your funding application as a project planningtool.
M&GSQ Securing Funding Workshop 2009
Designing a project
• Think of your funding application as a projectplanning tool.
• Think of your funding application as a businessproposal.
M&GSQ Securing Funding Workshop 2009
Workshop Exercise: Designing a project
1. Name of applicant (group/organisation or individual):
2. Think about what you want to do and write it clearly in a short paragraph
3. Think about why you want to do this project:For you, the applicant:
For your community
For the wider population
4. Give your project a name
M&GSQ Securing Funding Workshop 2009
Workshop Exercise
• 3 Volunteers to be the peer assessmentpanel.
• Volunteer applicants to read theirproject outline provided by Q1-4.
• “Assessors” listen to project outlineread by ‘applicants’.
• Assessors ask questions to find outwhat else they’d like to know to helpthem assess the application.
M&GSQ Securing Funding Workshop 2009
Help the assessmentpanel!
• Develop your projectideas.
• Write your ideas forpeople who don’tknow the nature andvalue of yourproject.
• Do a project plan.• Talk to others- seek
their support.
M&GSQ Securing Funding Workshop 2009
Exercise Post Workshop: Designing a project
5. Write up your thoughts; not just about your project, but about thebackground to it; What’s been going on? For your group or your community.What are the issues? What is the need the project will address?
This is a thinking exercise to help you formulate your thoughts and find theright words to communicate your project ideas.
6. What will this project achieve? (Project aims)
M&GSQ Securing FundingWorkshop 2009
Homework Exercise: Designing a project
7. Plan your project in stages:
What needs
doing?When? Who will do it?
What will they
need?
Where
will they
get it?
How much
will it cost?
M&GSQ Securing Funding Workshop 2009
Exercise After the Workshop: Designing a project
8. Think about who else would support this project (community organisations,other individuals, businesses, etc). Make a list:
Write a letter, based on your thoughts and project description, asking for aletter of support.
What would be in this letter?
M&GSQ Securing Funding Workshop 2009
Exercise After the Workshop: Designing a project
8. Think about who else would support this project (community organisations,other individuals, businesses, etc). Make a list:
Write a letter, based on your thoughts and project description, asking for aletter of support. Ask them:
Do you think this is a good project? Why?
How would this project benefit you and your community?
How might you be involved in the project?
How could you support this project?
M&GSQ Securing Funding Workshop 2009
Designing a project
9. Think about what sort of funding body has aims that would match youraims.
• Search for suitable funding bodies. Find out:
When their deadlines are
Who is eligible
What they fund and don’t fund
Their criteria for funding
What information they want (including budget details)
• TALK to the contact officer/s to see if they think your project is a goodmatch to their fund.
M&GSQ Securing Funding Workshop 2009
Designing a project
10. Fill out the funding application form
Answer the questions. Don’t send them an essay.
M&GSQ Securing Funding Workshop 2009
Designing a project
10. Fill out the funding application form
Answer the questions. Don’t send them an essay.
Think always about the person reading it.Be clear, don’t waffle and don’t repeat.If writing is not your thing, find someone to be your grant writer.Get other people to read it for sense & to proof read.
M&GSQ Securing Funding Workshop 2009
Designing a project
10. Fill out the funding application form
Answer the questions. Don’t send them an essay.
Think always about the person reading it.Be clear, don’t waffle and don’t repeat.If writing is not your thing, find someone to be your grant writer.Get other people to read it for sense & to proof read.
Be selective about the support material you send.Make sure it’s good.Send them only as much as they ask for.
M&GSQ Securing Funding Workshop 2009
Designing a project
10. Fill out the funding application form
Answer the questions. Don’t send them an essay.
Think always about the person reading it.Be clear, don’t waffle and don’t repeat.If writing is not your thing, find someone to be your grant writer.Get other people to read it for sense & to proof read.
Be selective about the support material you send.Make sure it’s good.Send them only as much as they ask for.
Ask for what you need. No more, no less.Budget accurately. Include the value of in-kind support.If you don’t think the grant is enough, go elsewhere as well.
M&GSQ Securing Funding Workshop 2009
Designing a project
10. Fill out the funding application form
Answer the questions. Don’t send them an essay.
Think always about the person reading it.Be clear, don’t waffle and don’t repeat.If writing is not your thing, find someone to be your grant writer.
Get other people to read it for sense & to proof read.
Be selective about the support material you send.Make sure it’s good.Send them only as much as they ask for.
Ask for what you need. No more, no less.Budget accurately. Include the value of in-kind support.If you don’t think they have enough, go elsewhere as well.
Do not rip off artists and other professional workers.INCLUDING YOURSELF! (NAVA Fees schedule- Chapter 5)
M&GSQ Securing Funding Workshop 2009
Designing a project
10. Fill out the funding application form
Answer the questions. Don’t send them an essay.
Think always about the person reading it.Be clear, don’t waffle and don’t repeat.If writing is not your thing, find someone to be your grant writer.Get other people to read it for sense & to proof read.
Be selective about the support material you send.Make sure it’s good.Send them only as much as they ask for.
Ask for what you need. No more, no less.Budget accurately. Include the value of in-kind support.If you don’t think they have enough, go elsewhere as well.
Do not rip off artists and other professional workers.INCLUDING YOURSELF! (NAVA Fees schedule- chapter 5)
Get advice. Who else can help you?Funding body staff can seldom help you design your project.
M&GSQ Securing Funding Workshop 2009
Exercise:Finding THE Grantfor your project
• M&GSQ Grant Handouts inWorkshop Folder
• These and the application formsand guidelines in the workshopfolders are your resources for theWho funds what Quiz.
M&GSQ Securing Funding Workshop 2009
RECAP:Who Funds WhatQuiz
1. Gambling Community Benefit Fund/Jupiters Casino Community Benefit Fund
2a. Eligibility?2b. Like most funds NO retrospective
funding.2c-d. How will this equipment benefit the
community?
M&GSQ Securing Funding Workshop 2009
RECAP: Who Funds WhatQuiz
Q3.• ARTS QUEENSLAND – REGIONAL
ARTS DEVELOPMENT FUND (RADF)• ARTS QUEENSLAND – SECTOR
PROJECT GRANTS PROGRAM Development and Presentation
GrantsCreative Communities
M&GSQ Securing Funding Workshop 2009
RECAP:Who Funds WhatQuiz
Q3a:• RADF Principle 5 Supporting the participation
of community members in arts developmentprojects run by professional artists andartsworkers
•• RADF RADF Categories of FundingCategories of Funding2. Building community cultural capacity• Objective — for community groups to engage
a professional artist or artsworker to work withthem on developing their arts practice or torun arts development workshops orcommunity projects.
M&GSQ Securing Funding Workshop 2009
RECAP: Who Funds WhatQuiz
Q3a cont:4. Cultural tourismObjective – for projects and activities
that focus on communities’ locallydistinct arts, culture and heritageboth for members of the communityand for visitors.
M&GSQ Securing Funding Workshop 2009
RECAP: Who Funds WhatQuiz
Q3a cont:5. Contemporary collections/storiesObjective — to preserve and provide access to locally
held collections of significance, and collect and tell localstories from the past and the present that candemonstrate state and/or local significance. Prioritiespost 1960’s & Indigenous
RADF grants can support: Statement of Significance,documentation, preservation, interpretation projectsand collection management training throughcommunity-based workshops and community storiesdocumentation, including plays, videos, artwork, digitalexhibitions, education programs, oral histories andpublications.
M&GSQ Securing Funding Workshop 2009
RECAP:Who Funds WhatQuiz
Q3b:Arts Queensland: Creative CommunitiesGoal 3: Cultural content with Queensland stories
Queensland stories:This goal is focused on celebrating Queenslandcontent by developing work that supportscommunities to tell a range of unique stories.This goal supports community strengtheningthrough place-based, identity buildinginitiatives and encourages engagement withmuseums, libraries and galleries.
M&GSQ Securing Funding Workshop 2009
RECAP:Who Funds WhatQuiz
Q4:• Regional Arts Development Fund5. Contemporary collections/stories
• National Library of Australia-Community Heritage Grants Program
M&GSQ Securing Funding Workshop 2009
RECAP:Who Funds WhatQuiz
Q5:• DEPARTMENT OF THE ENVIRONMENT,
WATER, HERITAGE AND THE ARTS –VISIONS OF AUSTRALIA
• Purpose: Provides funding to organisations todevelop and tour exhibitions of Australiancultural material across Australia.
• Eligible projects: Exhibitions must tour tovenues across Australia, one of which must bein different state or territory than the one thetour originated from.
M&GSQ Securing Funding Workshop 2009
RGAQ Member Funding
Q6:• For a volunteer wanting $ to attend a
conference or a workshop• For a paid professional wanting $ to
attend a conference or a workshop
M&GSQ Securing Funding Workshop 2009
RGAQ Member Funding
Q6 cont:• Grants to assist public galleries/ museums to
undertake organisational initiatives. EG:• improvements in the gallery/museum exhibition
program such as touring exhibition fees and displayimprovements.
• An appropriate consultant to work with the institutionon skill development in areas such as Education andPublic Programs; Exhibition Development; or StrategicPlanning and Policy Development.
• On-site training workshops and seminars in specialistareas such as volunteer recruitment, boardmanagement and gallery/museum practice.
M&GSQ Securing Funding Workshop 2009
SUM UP
• Design the project first. Then design the funding strategy.
• The project should be part of your strategic plan not an addon because you’ve seen the funding advertised.
• Only work on projects that are genuinely important.
• Work with other people on the design of a project, polishing itall the time, until it shines.
• Do a project plan that answers the questions: What, Why,Who, Where, When, How.
• Talk to others- seek their support.
M&GSQ Securing Funding Workshop 2009
SUM UP
• Find the right funding bodies whose aims match your aims;whose funding criteria match your projects outcomes.• Talk to the contact officer/s to see if they think your project is agood match to their fund.
• Write your ideas for people who don’t know the nature andvalue of your project.• Tell them how your project addresses the key words andphrases in the fund’s criteria.
• Remember, funding applications are read and assessed byhuman beings. Write well. Be creative.• If writing is not your thing, find someone to be your grantwriter.• Get others to read for sense not just to proof read.