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Presentation from 2002
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04/10/23 1
Practical steps towards digital preservation at
institutional levels
Chris Rusbridge
04/10/23 2
Contents
• Who has responsibility?• When?• What?• CDocS example
04/10/23 3
Who has responsibility?
• National bodies?– National & copyright libraries?– JISC? AHDS etc?
• Consortia, membership organisations?– CURL, RLG?– Regional groups?
• Commercial operations?– OCLC, NDAD?
04/10/23 4
Institutional responsibility?
• Local scholarly material• Learning materials• Institutional records• Experimental data & notebooks• Licensed material??
• Might be out-sourced
04/10/23 5
When?
• Short term– Think! Avoid stupid things!!
• Medium term– Review requirements– Ensure you can keep bits– Plan
04/10/23 6
When?
• Long term– Pilot– Modify– Deploy– Expand– Review
04/10/23 7
What?• Digitised stuff
– not a priority– think about metadata & formats
• Databases– think about meaning, codes,
consistency
• Web pages– think about value, significant
properties etc
04/10/23 8
What?• Documents
– less significant if paper files exist
• Records– decisions, minutes, proposals, policies– may be documents, may be email,
may be memos, often mixed!– Legal obligations exist (to keep & to
destroy)– PROBLEM AREA
04/10/23 9
CDocS example
• Committee Document System• Collects metadata automatically• Produces documents in XML• Documents prepared in Word
(with macros)• Documents viewable on web in
HTML, or in Word formats