Ppt presentation-tips-kailas

Dr. Kailas GhodkeDr. Kailas Ghodke

Dr. Kailas GhodkeDr. Kailas Ghodke

Dr. Kailas GhodkeDr. Kailas Ghodke33

Tips to be CoveredTips to be Covered

1.1. General Information General Information for Slidesfor Slides

2.2. OutlinesOutlines3.3. OpeningOpening4.4. Detail of Main PointsDetail of Main Points5.5. Slide StructureSlide Structure6.6. FontsFonts7.7. ColourColour8.8. BackgroundBackground9.9. LayoutsLayouts

10.10. GraphsGraphs11.11. Spelling and Spelling and

GrammarGrammar12.12. Talking to the SlidesTalking to the Slides13.13. Visuals are more Visuals are more

memorable than memorable than words alonewords alone

14.14. General PointsGeneral Points15.15. ConclusionsConclusions16.16. QuestionsQuestions


General Information for SlidesGeneral Information for Slides

Be consistent with your headings and subheadings. Be consistent with your headings and subheadings.

Use the same font, size, and colour throughout. Use the same font, size, and colour throughout.

Use the same wording in your table of contents Use the same wording in your table of contents

slide as in your detailed slides. slide as in your detailed slides.

This makes your presentation easier to follow.This makes your presentation easier to follow.


General Information for Slides General Information for Slides contdcontd..

Don't jumps slides Don't jumps slides

( Hide the not so necessary slides before the ( Hide the not so necessary slides before the

presentation)presentation)

Always end your presentation with a thank you Always end your presentation with a thank you

slideslide


OutlineOutline

Make 1Make 1stst or 2 or 2ndnd slide as an outline of presentation slide as an outline of presentation

The outline shall be The outline shall be in the form of a table of in the form of a table of

contents / agendacontents / agenda

The outline shall show the topics that will be The outline shall show the topics that will be

covered and the order in which it will be covered.covered and the order in which it will be covered.

– E.g.: previous slideE.g.: previous slide


Outline Outline contdcontd..

Follow the order of your outline for the rest of the Follow the order of your outline for the rest of the

presentationpresentation

Only place main points on the outline slideOnly place main points on the outline slide

– E.g.: Use the titles of each slide as main pointsE.g.: Use the titles of each slide as main points


OpeningOpening

Arouse your audience's interest Arouse your audience's interest

Demonstrate why the topic is important Demonstrate why the topic is important

(i.e.: why they should listen to you)(i.e.: why they should listen to you)


Detail of Main PointsDetail of Main Points

Use effective titles. Use effective titles.

Just looking at the slide one can understand its Just looking at the slide one can understand its

meaning.meaning.

Always read out the title of the slideAlways read out the title of the slide


Detail of Main Points Detail of Main Points contdcontd..

Limit the number of points you make.Limit the number of points you make.

(Since listeners cannot process as much information (Since listeners cannot process as much information

as readers can.)as readers can.)

Be clear when you are switching to a new point.Be clear when you are switching to a new point.

(Since listeners cannot follow as easily as readers (Since listeners cannot follow as easily as readers

can)can)


Slide Structure – GoodSlide Structure – Good

Use 1-2 slides per minute of your presentationUse 1-2 slides per minute of your presentation

Write in point form, not complete sentencesWrite in point form, not complete sentences

Include 4-5 points per slideInclude 4-5 points per slide

Avoid wordiness: Avoid wordiness: Use short sentencesUse short sentences & & small small key key

wordswords

Avoid phrases that are difficult to pronounceAvoid phrases that are difficult to pronounce


Slide Structure - BadSlide Structure - Bad

This page contains too many words for a This page contains too many words for a presentation slide. It is not written in point form, presentation slide. It is not written in point form, making it difficult both for your audience to read making it difficult both for your audience to read and for you to present each point. Although there and for you to present each point. Although there are exactly the same number of points on this slide are exactly the same number of points on this slide as the previous slide, it looks much more as the previous slide, it looks much more complicated. In short, your audience will spend too complicated. In short, your audience will spend too much time trying to read this paragraph instead of much time trying to read this paragraph instead of listening to you.listening to you.


Slide Structure – GoodSlide Structure – Good

Show one point at a time:Show one point at a time:

– Will help audience concentrate on what you are sayingWill help audience concentrate on what you are saying

– Will prevent audience from reading aheadWill prevent audience from reading ahead

– Will help you keep your presentation focusedWill help you keep your presentation focused


Slide Structure - BadSlide Structure - Bad

Do not use distracting animationDo not use distracting animation

Do not go overboard with the animationDo not go overboard with the animation

Be consistent with the animation that you useBe consistent with the animation that you use


Fonts - GoodFonts - Good

Use at least an 18-point fontUse at least an 18-point font

Use different size fonts for main points and Use different size fonts for main points and

secondary pointssecondary points– this font is 24-point, the main point font is 28-point, and the this font is 24-point, the main point font is 28-point, and the

title font is 36-pointtitle font is 36-point

Use a standard font like Times New Roman or ArialUse a standard font like Times New Roman or Arial

Use a upper case and lower case fontUse a upper case and lower case font


Fonts - BadFonts - Bad

If you use a small font, your audience won’t be able to read what you have writtenIf you use a small font, your audience won’t be able to read what you have written

CAPITALIZE ONLY WHEN NECESSARY. IT CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READIS DIFFICULT TO READ

Don’t use only uppercase fontDon’t use only uppercase font Don’t use a complicated fontDon’t use a complicated font


Font Colour - GoodFont Colour - Good

Use a colour of font that contrasts sharply with the Use a colour of font that contrasts sharply with the

backgroundbackground– E.g.: blue font on white backgroundE.g.: blue font on white background

Use colour to reinforce the logic of your structureUse colour to reinforce the logic of your structure– E.g.: light blue title and dark blue textE.g.: light blue title and dark blue text

Use colour to emphasize a pointUse colour to emphasize a point– But only use this But only use this occasionallyoccasionally


Font Colour - BadFont Colour - Bad

Using a font colour that does not contrast with the Using a font colour that does not contrast with the background colour is hard to read background colour is hard to read

Using colour for decoration is Using colour for decoration is distracting distracting and and annoyingannoying..

Using a different colour for each point is Using a different colour for each point is unnecessaryunnecessary– Using a different colour for secondary points is also Using a different colour for secondary points is also

unnecessaryunnecessary TTrryyiinngg t too bbe e ccrreeaattiivvee ccaan n aallssoo bbee b baadd


Background - GoodBackground - Good

Use backgrounds such as this one that are Use backgrounds such as this one that are

attractive but simpleattractive but simple

Use backgrounds which are lightUse backgrounds which are light

Use the same background consistently throughout Use the same background consistently throughout

your presentationyour presentation

Background – BadBackground – Bad

Avoid backgrounds that are distracting or Avoid backgrounds that are distracting or difficult to read fromdifficult to read from

Always be consistent with the background Always be consistent with the background that you usethat you use


Utilization of background space -Utilization of background space -GoodGood

Use all the space available, such as this one Use all the space available, such as this one

If there are only two points , the layout shall be If there are only two points , the layout shall be

such that they occupy all the available spacesuch that they occupy all the available space


Utilization of background space-Utilization of background space-BadBad

If you don't utilize all the space availableIf you don't utilize all the space available The layout will look empty like this slideThe layout will look empty like this slide

Slide LayoutSlide Layout

Slide layout – It is total space available for title and for Slide layout – It is total space available for title and for the body text. the body text.

Slide layout depend on the type of presentation.Slide layout depend on the type of presentation. If the matter is less then the layout which you have If the matter is less then the layout which you have

seen in the previous slides is OK. For e.g..seen in the previous slides is OK. For e.g..– Introduction presentation Introduction presentation – Not a serious presentationNot a serious presentation– No graphs , visuals and flow chartsNo graphs , visuals and flow charts

If the matter is too much , than this layout is good for, If the matter is too much , than this layout is good for, – a serious presentation a serious presentation – Presentation with lots of graph, visuals ,tables and flow Presentation with lots of graph, visuals ,tables and flow

chartscharts23 Dr. Kailas GhodkeDr. Kailas Ghodke


Graphs - GoodGraphs - Good

Use graphs rather than just charts and wordsUse graphs rather than just charts and words

– Data in graphs is easier to comprehend & retain than is Data in graphs is easier to comprehend & retain than is

raw dataraw data

– Trends are easier to visualize in graph formTrends are easier to visualize in graph form

Always title your graphsAlways title your graphs


Graphs - GoodGraphs - Good

Item Sold in first four months of 2007Sales unit in lacs

20.4 27.4

90

20.430.6

38.6 34.6 31.6

0

20

40

60

80

100

January February March April

Blue BallsRed Balls


Graphs - BadGraphs - Bad

January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6



20.4

27.4

90

20.4

30.6

38.634.6

31.6

0

10

20

30

40

50

60

70

80

90

100

January February March April

Blue Balls

Red Balls



Minor gridlines are unnecessaryMinor gridlines are unnecessary

Font is too smallFont is too small

Colours are illogicalColours are illogical

Title is missingTitle is missing

Shading is distractingShading is distracting


Spelling and GrammarSpelling and Grammar

Proof your slides for:Proof your slides for:

– speling mistakesspeling mistakes

– the use of of repeated wordsthe use of of repeated words

– grammatical errors you might have make grammatical errors you might have make

If English is not your first language, please have If English is not your first language, please have

someone else check your presentation!someone else check your presentation!


Talking to the SlidesTalking to the Slides

When you dim the lights and go into "presentation When you dim the lights and go into "presentation

mode" is the moment you move from a two-way mode" is the moment you move from a two-way

conversation to a one-way lecture / broadcast. conversation to a one-way lecture / broadcast.

It's difficult to be interactive when you're behind It's difficult to be interactive when you're behind

your laptop, at a podium, watching your slides on your laptop, at a podium, watching your slides on

the small screen. the small screen.


Visuals are more memorable than Visuals are more memorable than words alonewords alone

No picturesNo pictures No charts or graphsNo charts or graphs No comic relief No comic relief Just words, words, and more words.Just words, words, and more words. Only bullet point presentationOnly bullet point presentation

Will end up your presentation into a boring stuffWill end up your presentation into a boring stuff


General PointsGeneral Points

Practice your presentation so that you feel Practice your presentation so that you feel

comfortable talking and looking at your audience. comfortable talking and looking at your audience.

Notes are important but you should not be reading Notes are important but you should not be reading

100% of the time. 100% of the time.


General PointsGeneral Points contdcontd..

Out of respect for those who are listening to you, Out of respect for those who are listening to you,

please dress appropriately. please dress appropriately.

Business dress is expected (suit, shirt and tie, are Business dress is expected (suit, shirt and tie, are

acceptable). T-shirts, sandals and shorts are not acceptable). T-shirts, sandals and shorts are not

acceptable. acceptable.


ConclusionConclusion

Use an effective and strong closingUse an effective and strong closing

– Your audience is likely to remember your last wordsYour audience is likely to remember your last words

Use a conclusion slide to:Use a conclusion slide to:

– Summarize the main points of your presentationSummarize the main points of your presentation

– Suggest future avenues of researchSuggest future avenues of research


Questions??Questions??

End your presentation with a simple question slide End your presentation with a simple question slide

to:to:

– Invite your audience to ask questionsInvite your audience to ask questions

– Provide a visual aid during question periodProvide a visual aid during question period

– Avoid ending a presentation abruptlyAvoid ending a presentation abruptly



Education

Ppt presentation-tips-kailas