Microsoft®

PowerPoint 2010

Lesson 4: Working with Charts and Tables

Courseware #: 3246

Microsoft Office PowerPoint 2010

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Lesson Objectives

• create a chart

• manipulate chart elements

• create a table

• format and enhance a table

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Using Charts

• present information visually

• give instant impression of trends, proportions or comparisons between sets of data over time

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Chart Types

• Most common chart types:

Column Compare values over time or categories in a vertical presentation. The column shapes can be rectangular, cylindrical, conical, or pyramid-shaped.

Line Compare continuous trends.

Pie Compare series that make up the whole.

Bar Compare values over time or categories in a horizontal presentation. As with the column chart type, you can select various bar shapes.

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Area Compare a continuous change in volume.

XY (Scatter) Determine data patterns.

Stock Display high-low-close data. To use this display, you must have at least

three sets of data.

Surface Display trends in values with a 3-D presentation and a continuous surface.

Doughnut Similar to the pie chart, but for more than one set of data points.

Bubble Compare three values. The values are displayed like a scatter chart, with

the points presented by bubbles.

Radar Determine patterns or trends with points matched up by lines.

Other Chart Types

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Inserting Charts

• Click Insert Chart in a placeholder; or

• on the Insert tab, in the Illustrations group, click Chart.

• Enter chart data in Excel spreadsheet

• Can change chart type after entering data

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Selecting and Editing Chart Data

• To edit data:

– click a chart, then under Chart Tools, on the Design tab, click Edit Data; or

– right click on a chart and click Edit Data.

• To select data:

– click a chart, then under Chart Tools, on the Design tab, click Select Data.

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Changing the Chart Style

• Chart styles: selections of colors and designs

• enhance the visual appeal of a chart

• quickly and easily applied

• under Chart Tools, on the Design tab, in the Chart Styles group, select a quick style.

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Adding Chart Elements

• Chart elements:

– chart title (e.g. Budgeted Sales Figures);

– vertical and horizontal axis titles (e.g. Locations and Thousands);

– legend (e.g. years 2011, 2012, 2013 and 2014).

– data table

• Chart layout determines placement of elements on slide

• Access elements on Layout tab under Chart Tools

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Formatting Chart Elements

• change appearance of chart elements to make them more or less prominent

• Select chart elements on Format tab, in Current Selection group

• Choose Shape Styles and WordArt on Format tab

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Using Tables

• organize information into rows and columns

• show the relationship among sets of data

• Insert simple tables or draw complex ones

• apply Table Styles to quickly format table

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Inserting Tables

• Click the table option in a content placeholder; or

• on the Insert tab, in the Tables group, click the Table arrow, then click Insert Table.

• Specify number of rows and columns.

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Drawing Tables

• draw tables to create a unique or complex table structure

• First draw outer table boundaries

• Next, draw horizontal and vertical borders

• Erase unneeded borders

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• Type text in cells

• Press Tab to advance to next cell

• Press Shift+Tab to move to previous cell

• Press Tab in last row to add another row

• Press Enter within cell for additional lines

Working with Text in Tables

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Rows and Columns

• Add and delete rows and columns under Table Tools, on the Layout tab, in the Rows & Columns group.

• Merge or split cells under Table Tools, on the Layout tab, in the Merge group.

• Adjust cell size and distribute equally

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Changing the Alignment or Orientation

• Change horizontal and vertical alignment of text

• Change orientation of text to fit table design

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Using Table Styles

• Table Style: combination of formatting options, including colors

• derived from presentation theme colors

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• reuse tables from Microsoft Word or Excel

• Create table in Word or Excel, copy to Office clipboard, and paste into presentation; or

• on the Insert tab, in the Tables group, click the arrow for Table and click Excel Spreadsheet.

Inserting Tables from Microsoft Word or Microsoft Excel

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Lesson Summary

• create a chart

• manipulate chart elements

• create a table

• format and enhance a table

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Review Questions

1. What type of chart is more appropriate to display a trend?

2. How do you add a primary horizontal axis title to a chart?

3. How do you hide a chart legend?

4. How do you add a table of data to a chart?

5. What is the benefit of displaying gridlines on a chart?

6. How do you edit chart data?

7. How do you merge table cells vertically?

8. How do you rotate the text in a cell table 90°?

9. How do you apply a table style to a table?