PowerPoint: Powerful Presentation Design

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PowerPoint Powerful Presentation Design1Todays Lecture Benefits of PowerPointWays to Use Basic PowerPoint presentationsExamples Design Basics PPT 2003 versus PPT 2007The RibbonUsing the Ribbon to create in PowerPointFile CompressionZipped FoldersCreating your own WebQuest

Part 1: Background Info Part 2: Lets Get Started 2Benefits of Using PowerPointKeeps lecture on trackMore stimulating lectures Multi-media non-linear presentationReaches visual and auditory learnersEasy accommodations Print notesAdds depth to learningRecord lectures Scores IncreaseTeacher EvaluationsStudent Grades Clearer expectationsStudy guide incorporated into lectureMore time to add depth or examples to lectureAdapts to traditional, blended, & online courses

1. You can use the print handouts to storyboard your lecture. You can also go to the View tab & click on slide sorter to view multiple slides in order. 2. Also, the notes feature, also found under view is helpful to prepare your lecture notes. 3. By reducing the time students spend taking notes, you can spend more time giving examples or working hands-on with information. 3Ways to Use PowerPoint Instructor Use Lecture NotesOutlineFull NotesRecord LecturesAdd MultimediaStudy GuideWeb QuestsLiterature LaddersSimulationsStudent ResponsesChapter SummariesScrapbooksABC BooksMulti-Genre ProjectsWeb QuestsClass PresentationsGroup ProjectIn addition to multi-media, Jim Crow Laws uses red words to indicate key words that refer to cause and effect. This is one way to imbed study tips in to course content. Perhaps if you want to imbed clues from interviewing witnesses or patients; 4OrganizationAudienceDesign Rehearse & Double-checkDesign Basics

Note graphic logos. Much like an online syllabus, visual logos help track where you are in a lecture. 5OrganizationAttention-getting openerBrief overview of topicMain Content OrganizationChronologicalHierarchy of importance Step-by-step proceduresBrief summary & conclusion

Print handouts to read presentation as a storyboard. Does the sequence make sense? Are there no more than 5 slides in a row without visuals?Add examples & anecdotesUse color coding & logos if applicable to help visually organize information.

Things to ConsiderTips

Overviews provide frameworks for students to organize the information in very important to big picture learners. Also important to explain relevance how does this fit into course objectives or how does this tie into previous knowledge and future presentations6Audience Target the design for the audienceIs your vocabulary appropriate for the audience? Make sure to define jargonAre you meeting multiple learning styles?VisualAuditoryKinesthetic/Hands-on

7First Rule of Design

FORM FOLLOWS FUNCTIONNote: Sometimes looks also make it more functionalDistractions decrease functionVisual elements can enhance function8DesignWhen mixing two different fonts, make the x-height the same.Arial GaramondArial GaramondFont should contrast with backgroundUse no font smaller than 18 for on-screen viewingSerif fonts are best for print, but non-serif fonts are best for projected materials.

Choose colors to evoke desired feeling Use red sparinglyBlue = BusinessGreen stimulates interactionHot versus Cool colorsDont choose bright colors for on-screen presentation backgroundsSave one or two colors for contrast emphasisAvoid color combinations some cant distinguish


Click on View tab. Then turn on ruler & gridlines. 1st sample same point size, different x-height. 2nd sample different point size, similar x-heightNote headers: contrast colors are reversed for emphasis Do you want to evoke boldness, comfort, authority, etc.? Red can connotate financial loss or other negative images9Is this hurting your eyes?Whats Wrong? - Green definitely evoked a response, but not a positive one this time. (Get Audience Response)Background too brightGreen/brown (or red/green, blue/black, blue/purple) difficult to distinguish (colorblindness)Text too small & does not contrast10AlignmentKeep all alignment on the page the same. A centered alignment should rarely be used. A justified alignment should only be used when creating columns. To keep items from floating on the page, they should be aligned with other items. Both horizontal and vertical alignment should be considered.

AlignmentWhen you break the rules, do it for a reason!

12GraphicsTo lighten the classroom atmosphereScaffolding Explain technical informationGive examplesReinforce written textVisual organization cuesAesthetics

50% of slides should have some type of graphic elementKeep animation low key & appropriateSmartArt can create visual emphasis of information

Purpose of GraphicsBasic Guidelines

Notice even though heading reads Graphics visual logo tells us this is still a Design topic

13Verbal vs. Visual

A malleable finite cylindraceous coil wrought of parallel axes with azimuthal terminates.

Who can tell me what item is represented by this definition?14 Termite hill in GhanaLayoutLeave plenty of white spaceNavigation button area is separate & visually divided from content areaPage background can have meaningGraphics area is equivalent in size to text area.Graphics are similar in palette & dimensionText, buttons, & graphics should alignLink illustrations & related text with color blocksBasics Illustration Sample

Depending on navigation used & version of powerpoint, this could be N/A Background w/ meaning antique brown parchment for a history presentationOn picture grouping, notice that colors match, framing is almost equal around sides & top15ProximityProximity is the closeness of objects on the page. The law of proximity states that objects near each other tend to be seen as a unit.Proximity helps one find information on the page.

Also notice, everything is left aligned. 16Balance

Which is not balanced? 17Repetition Repetition, or consistency, means that you should repeat some aspect of the design throughout the entire document. Repetition acts as a visual key that ties your piece together--in other words, it unifies it. Repetition controls the reader's eye and helps you keep their attention on the piece as long as possible. Repeat elements such as a graphic, font style or size.

Rehearse & Double CheckKnow your slides & material coldDo not read from your slides. Thats what your audience should do.If possible, practice ahead of time in the presentation venue. Make sure your version will run on the equipment at that locationIf you are NOT using the same version of powerpoint as the presentation venue: Click on the office buttonClick Save AsClick PowerPoint 97-2003 PresentationIf the presentation is live: Tip:

Dont forget to run spelling check. You can edit the features under Office Button, Options, Proofing. Check links each quarter to make sure none are dead.

19Recommended ReadingWant the basics? Learn the basic design C.R.A.P. ContrastRepetitionAlignmentProximity

Learning to Navigate the RibbonPowerPoint 2003 versus 2007There are many differences between 2003 and 2007 - new design templates, wide-screen format, slide library options for more collaboration, etc. But, the biggest difference is that the old tool bar & drop down menus have been replaced with the ribbon. 21The RibbonPowerPoint 2007 has a new user interface The Ribbon Many visual commands arranged into groupsMake most used commands easier to find Microsoft Office Online has tools to help you learn how to use Office 2007, including PowerPoint.Ribbon Demo Video

You can even download a training tab for PPT 2007 from Microsoft Office Online22Other FeaturesCustomize 2 waysClick on arrow next to quick access barClick on Office button; Options; CustomizeOptions also lists resources with links to online sites Customize Quick Access Tool BarOther FeaturesHelp Small blue question mark in top right-hand cornerShort-cut keys Ctrl + k = insert hyperlinkCtrl + [ = reduce font sizeCtrl + ] = increase font sizeCtrl + a = select allFind more in helpAlso remind them that CTRL + X = cut; + C = copy; +v = paste; + B = bold; + I = italics; + U = underlineMany Mac keys the same only you hit open apple instead of CTRL23Hands on PowerPointLets Get Started GoalYou will familiarize yourself with the ribbon and be able to locate task buttons.

25HomeClipboardCutCopyPasteSlides NewLayoutBasic Buttons Font Paragraph DrawingEditing

Insert SlideFirst you must insert at least one slide. Go to the home tabIn the Slides section of the ribbon, click on the arrow next to New Slide. Choose Title SlideRepeat the process, but choose a content slide instead of a Title Slide. To change the layout later, click on layout and reselect the format. Info Procedure

You can always add more slides later.

27Design Page SetupPage SetupSlide Orientation ThemesThemeColorsFontsEffectsBackground Background StylesFormat BackgroundHide Background Graphics

Create your own themeUse pictures or textures for backgroundsSolid Color backgrounds

28DesignNext, you will need to choose the design and color scheme for your slides. At first dont pay attention to the colors just find the design that you likeColors schemes can be changed. Go to the Design tabHold your cursor over the design slides to see what they will look likeUse the arrow button to scroll to the next row of optionsClick on your final choice.Next click on the Colors arrow. Again, hold cursor over color schemes to see what they would look like.Click on your final choice. Use the same procedure to select your font.


Formatting can be slightly different on each slide so changing the design later