Powerful Presentations (PHT)

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  • 1.POWERFUL PRESENTATIONS Justin Standfield Management Development Facilitator

2. DESIGNING A GREAT PRESENTATION The secret of being a bore is totell everything Voltaire (1694-1778) 3. Needs of the Audience

  • Straightforward information
  • Historical information
  • Comparisons
  • Interview
  • Education
  • Entertainment
  • Sales

4. Research Your Audience

  • Before preparing your presentation it can be useful to know:
  • The audiences objectives
  • The audiences knowledge of the subject
  • The history of the relationship between the audience & you/your department
  • How the audience like to assimilate information

5. STRUCTURING THE PRESENTATION Begin at the beginning and go on until you come to the end; then stopLewis Carroll (1832-1898) 6. Presentation Structure

  • Introduction
  • Main body
  • Close

.tell em what youll tell em .tell em .tell em what youve told em NB: Consider the primacy & recency effect 7. The Rule of3 8. USING VISUAL AIDS overhead projector & acetates? handouts? flipchart & pens? PowerPoint show? what else? 9. How we take in information Source: Albert Mehrabiam, Silent Messages 10. How we take in information

  • There are some important conclusions that we can take in from this information
  • 1. Use visuals (pictures, graphs, tables, props) whenever you can;
  • 2. In a speech you are only using 38% of the communication medium;
  • 3. Ditch the bullet points now & again!

11. Visual Aids

  • Flip charts & marker pens
  • Over head projector (OHP) & acetates
  • PowerPoint presentation, laptop & digital projector
  • Handouts

12. A few words about PowerPoint 13. Making the presentation memorable 14. Keep the word count down 15. Try to use only one conceptper slide 16. Avoid lists of bullet points 17. Use pictures where you can 18. Finding a picture for your presentation

  • Purchase images (50p - 1 per image)
  • www.istockphoto.com
  • www.picasa.com

19. Finding a picture for your presentation

  • Free images (but check copyright!)
  • www.google.com
  • www.lycos.com
  • www.yahoo.com

20. Finding a picture for your presentation

  • NHS Photo Library (free for NHS staff only)
  • www.photolibrary.nhs.uk

21. YOUR AUDIENCE I do not object to people looking at their watches when I am speaking, but I strongly object when they start shaking them to make sure they are still going Lord Birkett (1883-1962) 22. One size fits all? 23. The importance of goodstrong starts 24. Reading your audience 25. REHEARSAL Fail to prepare, prepare to fail Unknown 26. Plan to rehearse at least 4 times 1 2 3 4 27. Rehearse against the clock

  • How long do you think it will take?
  • How long did it take?
  • What if you are cut short?
  • Allow time for questions

28. Record yourself & observe! 29. Emulate best practice 30. Memorise your words

  • Read it aloud
  • Record & listen to it
  • Use cue cards
  • Create a mind map

31. Mind mapping 32. Mind mapping

  • Mirrors how the brain looks & works
  • Makes use of linking
  • Makes use of different learning styles
  • Ideas are much easier to recall

33. Mind mapping

  • Stimulates both right & left brain hemispheres
  • Saves time, only recording/reviewing key words
  • Visual excitement aids memory
  • Easy to recreate from memory & check against original

34. Mind mapping activity

  • Produce a simple mind map!
  • Base it on your presentation topic
  • Use drawings as well as text

35. Other uses for mind maps

  • Revision before exams
  • Training & teaching
  • Project planning
  • Writing reports & essays
  • Brainstorming sessions
  • Creativity when problem solving
  • Taking minutes or making notes

36. DEALING WITH NERVES 37. Take actionrehearse! 38. Rehearse again! 39. Passion eliminates fear 40. Nerves & your body

  • Loosen your spine
  • Loosen your neck
  • Loosen your arms & hands
  • Relax your facial muscles
  • Voice exercises

41. Nerves & eye contact 42. Whats the worst thatcould happen? 43. First Impressions

  • What factors make up a good first impression?
  • Visual how you look..55%
  • Vocal how you sound..38%
  • Verbal what you say..7%

44. FINAL AMENDMENTSTO YOURPRESENTATIONS