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Packaging the ELA & Math Test Booklets and Answer Documents for Delivery to the Scoring Site
PACKAGING MATERIALS
GRADES 3,5,&7
PLEASE NOTEThe information contained in this PowerPoint presentation is simply for the packaging of the Day 2 constructed response test documents and not for the Day 1 multiple choice documents. For information on the packaging and delivery of the Day 1 multiple choice document please refer to NYC DOE’s memos on the Charter Center’s website at: http://www.nyccharterschools.org/lead/for-school-leaders/electronic-test-scoring
Make sure you have the following materials on hand before you start packaging the test booklets and answer documents.
1.NYS Test Booklets 1 & 22.Class Roster Sheet3.Large Poly Bag4.Constructed Response Answer Documents5.Purple Header Sheet6.Small Poly Bag7.Test Security Sheet8.School Group List9.Large Manila DAA Envelope10.White / Red Shipping Carton
MATERIALS NEEDED FOR PACKAGING
PACKAGING MATERIALS
1. NYS Test Booklets 1 & 2
20102010 2010
PACKAGING MATERIALS
2. Class Roster Sheet
PACKAGING MATERIALS
3. Large Poly Bag
PACKAGING MATERIALS
4. Constructed Response Answer Documents
PACKAGING MATERIALS
5. Purple Header Sheet
PACKAGING MATERIALS
6. Small Poly Bag
PACKAGING MATERIALS
7. Test Security Sheet
PACKAGING MATERIALS
8. School Group List
PACKAGING MATERIALS
9. Large Manila DAA Envelope
PACKAGING MATERIALS
10. White/Red Shipping Carton
PREPARING MATERIALS
FOR PACKAGINGTHE TESTS
PREPARING MATERIALS1. Place Booklet 1 on top of
Booklet 2 for each student (Make sure the student identification label/barcode is affixed in the proper location on the back cover of each test booklet)
2. Alphabetize the class set of test booklets
PREPARING MATERIALS
3. Place the class roster sheet on top of the complete class set
4. Place the complete class set of test booklets with class roster in a large clear poly bag (Do not use rubber- bands or paper clips)
PREPARING MATERIALS
5. Alphabetize the class set of constructed response answer documents and place the purple header sheet on top
6. Place the alphabetized class set of answer documents with purple header sheet in a small clear poly bag (Do not use rubber-bands or paper clips)
7. Fill out the Test Security Sheet and School Group List
PLEASE NOTEAll math test booklets with student answers in languages other than English must be handled as follows:
– Each language must be in its own “pack” and appropriately labeled
– These “packs” should be placed on top of the class set
PACKING THE CARTON
FOR DELIVERY TO THE SCORING SITE
PACKING THE CARTON
1. Place the large empty manila DAA envelope in the bottom of the white/red shipping carton
2. Place the completed Security Sheet in the carton
3. Place the alphabetized class set/s of test booklets and answer documents in the carton
4. Place the School Group List on top of the test materials and close the carton (Do not seal with tape)
5. On the carton, fill in the Borough, District, School number and the name of the test (example: Borough: Q District: 84 School: 123 Test: NYS ELA Gr. 3 2010)
Place the test booklets and answer documents for only one grade in each carton.
PACKAGING MATERIALS GRADES
4,6,&8
The process for packaging the Grades 4, 6 and 8 Math and ELA test booklets and answer documents is similar to the steps outlined above.
Repeat the directions in slides 3-21.
When packaging the test booklets for these grades make sure you put Test Booklet 2 on top of Test Booklet 3.
DELIVERING THE MATERIALS
TO THE SCORING SITE
Date Grades Time
Tues, April 27 3, 5, &7 2:00-5:00 pm
Wed, April 28 4, 6, &8 2:00-5:00 pm
Thurs, May 6Drop off of all make-up tests
ALL GRADES 2:00-5:00pm
The ELA tests must be hand delivered on the dates listed below to the Crowne Plaza Hotel
104-04 Ditmars Blvd. 2nd FloorEast Elmhurst, NY 11369
718-457-6300
Date Grades Time
Thurs, May 6 3, 5, &7 2:00-5:00 pm
Fri, May 7 4, 6, &8 2:00-5:00 pm
Mon, May 17Drop off of all make-up tests
ALL GRADES 9:00-12:00 noon
The MATH tests must be hand delivered on the dates listed below to the Crowne Plaza Hotel
104-04 Ditmars Blvd. 2nd FloorEast Elmhurst, NY 11369
718-457-6300
PLEASE NOTE
School personnel must remain at the Crowne Plaza Hotel until the school’s scoring carton(s) are checked in by the scoring leader. They must also be available to correctly package the scoring materials if during the in-take process it has been determined that the materials were not properly packaged.
CONTACT INFORMATION FOR
ELECTRONIC SCORING
Joan Flig—Scoring Leader
(516) 380-6919
Mona Stivers—Scoring Support & Logistics
877-782-8269 (Toll Free)
Aretha Miller—NYC Charter School Center
(212) 437-8307
• • Mona Stivers—Scoring Support & Logistics• [email protected]• (217) 355-5833
