OST 110: Lessons 72-75

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MODULE

Learning Outcomes

Reports12

• Format two-page reports with cover pages.• Insert page numbers in report with preliminary pages.• Insert multilevel list.• Create and modify table of contents.• Create and modify table of figures.• Use navigation tools.• Build keyboarding skills.


• The Table of Contents command creates a table of contents from headings to which built-in heading styles have been applied.

• A table of contents can also be created from custom styles, using outline levels, or by marking entries to be included.

• A table of contents can be modified manually or automatically after it has been created.• Table of contents entries can be used as hyperlinks to move to the appropriate page in either

Web Layout or Print Layout view.

Table of Contents Lesson 72


Table of Contents Design Lesson 72

About 2"

Title at 2" using Title style Tap ENTER twice

Page numbered at bottom center with small Roman numerals


1. Position the insertion point where the table of contents is to be created.

2. Click Table of Contents to display the Built-In gallery.

3. Click Automatic Table 2 to insert the TOC and the title Table of Contents.

4. Position the title at 2". Tap ENTER twice.5. To remove a table of contents, click

Remove Table of Contents.

References/Table of Contents/Table of ContentsTo create a TOC using Built-in heading styles:

Table of Contents (cont.) Lesson 72

Remove Table of Contents


1. At the top of the generated table of contents, click Update Table to display the Update Table of Contents dialog box.

2. Select Update page numbers only or Update entire table.

References/Table of Contents/Table of ContentsTo update a table of contents:

Modify Table of Contents Lesson 72

Select item to update


1. Follow the path and select another TOC style. -or-

2. Click Custom Table of Contents to display Table of Contents dialog box.a. Accept defaults or click Formats drop-list

arrow and select a different format.b. Indicate number of heading levels to be

included in the Show levels box.

References/Table of Contents/Table of ContentsTo change the format:

Modify Table of Contents (cont.) Lesson 72


1. Select the text to be added to the table of contents.

2. Follow the path and choose the desired heading level in the options list.

3. Click in the table of contents and click Update Table.

References/Table of Contents/Add TextTo add text to the table of contents:

Modify Table of Contents (cont.) Lesson 72

You may also key text directly in a table of contents. Use the Format Painter to copy format, then key the page number.


1. Click Format Page Numbers to display the Page Number Format dialog box.

2. Click the Number format drop-list arrow and select the desired page number.

3. If necessary, set the starting page number.

Insert/Header & Footer/Page NumberTo change page number format:

Number Preliminary Pages Lesson 72


• A table of figures is a list of all captions in a document.• Captions may be applied to tables, charts, pictures, graphics, and equations.• Captions generally display above tables and below figures.

Table of Figures Lesson 73


1. Select the item to be captioned.2. In the Caption text box, space once after

the number and key the caption.3. In the Label list, select the desired label;

e.g., Figure, Table, Equation.4. In the Position list, select Above selected

item or Below selected item.5. Click the Numbering button to choose the

desired number format.6. Click New Label to create a new label

group.

References/Captions/Insert CaptionTo insert a caption:

Table of Figures (cont.) Lesson 73

Click AutoCaption to select the objects for which captions should be created automatically, such as Word tables.


1. Position the insertion point for the table of figures.

2. Follow the path to display the Table of Figures dialog box.

3. Select options for:a. Tab leader typeb. Formatsc. Caption labels

References/Captions/Insert Table of FiguresTo create a table of figures:


Tab leader

Formats


1. Make changes as desired in the captions.2. Click in the table of figures. Click Update

Table to display Update Table of Figures dialog box.

3. Select Update page numbers only or Update entire table.

References/Captions/Update TableTo update table of figures:


Shortcut: Tap F9 to update the table.


1. Click the drop-list arrow on the Find command; then click Go To.

2. Click on the item you wish to find, such as Page or Heading. Then key the number in the text page.

Home/Editing/FindTo use the Go To command:

Go To Lesson 74

Option: Click the Magnifying Glass button and click Go To.


1. Click Split to display the split bar.2. Drag the split bar to the desired location

and click to position it.

View/Window/SplitTo split panes:

Splitting Panes Lesson 74

Split bar

After you split panes, each pane has a Ruler and scroll bars.


1. Select one of the document formatting style sets.2. Apply styles as desired in the report.

Design/Document FormattingTo select a document formatting style:

Document Formatting Style Lesson 74


• You continue your work as an assistant to Patrick J. Hess, Manager of Hess Office Park.• In this project, you assist in preparing the annual report.• Standard operating procedures for this project:• Use the Retrospect document theme for all documents.• Use block letter style with open punctuation and the Hess Office Park letterhead.• Create envelopes for letters only when directed; many letters are attached to emails.• Use the Hess Office Park form for memos.• Add your reference initials and other notations as appropriate.• Use the List Table 4 – Accent 2 table style for all tables and center tables horizontally.

Hess Office Park Lesson 75

Education

OST 110: Lessons 72-75