Oracle r 12 – e business essentials

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Oracle R 12 – E- Business Essentials

It provides functional foundation to any E-BS fundamental course.It covers major components of R 12 E-BS architecture and SWAN user interface.E-BS is fully integrated, comprehensive suite of business applications for the enterprise.Major topics are shared entities, integration, Flex-field, Multi org. access control, workflow, alerts, sys. Admn. And Business Intelligence.

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Accessing and navigating using SWAN user interface. SWAN is a sub-class of Browser Look And Feel (BLAF).Form based apps are optimized for a large volume of transactions AND HTML based apps are optimized for ease of first time use.Oracle apps FORM is a user’s interface to business data stored in the database. We navigate between and within forms to enter and access information from the database.

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Other Sources

Meta-link: For Service Request (SR), bug and patches.Apps world: Hands-on learning environment.Apps Net: On line community for users and implementers.Oracle Technology Network (OTN): Comprehensive technical resource.

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Oracle Apps Security

User Name Responsibility

AppsFunctionsReports

Data

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Oracle Apps Security contd…

It is based on Oracle Apps “user name”.

Responsibility is a level of authority in E-BS.

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Oracle Apps Security contd…

Responsibility

Specific Apps

Ledger

Organization

Restricted list of

windowsRestricted

list of functions

Reports

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Misc topicsWe can put an end date for the records which can not be deleted.A field that has predefined list of valid values displays an LOV icon.Error Message:

•Oracle FormFRM

•Oracle DatabaseORA

•Oracle ApplicationAPP

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Concurrent ProcessingIt is a non-interactive, data dependent and does not interfere the task.

Standard Request Submission (SRS)

Use SRS interface

View on-line output

View log information

Schedule reports & programs

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E-BS ArchitectureIt is engineered to work as an integrated system on a common IT infrastructure. It is integrated yet modular.

E-BS Advantages

Automate internal business process

Extend automation & collaborate with

trading partner

Drive continuous improvement with

real time intelligence

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E-BS Architecture – Business Architecture

Five Principles

Modern Foundation

Complete 360 degree

view of a company

End to end integration

Global – multiple

language, currency,

etc.

Rapid implementa

tion

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E-BS Architecture – Technical Architecture

Four Modes

Form Based - Java

Self Service – infrequent

users – HTML/Java

script

BI – for senior executives – HTML/Java

script

Mobile – for sales rep., etc –

HTML/Java Script

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TierIt is a logical grouping of services, spread across more than one physical machine.

• Desktop / Client Tier• User interface

Internet

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Application TierWeb serverForm ServerReport ServerDiscoverer ServerConcurrent processing serverAdmn Server

Upgrade oracle appsApplying database patchesMaintaining oracle apps data

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Database Tier

Contains oracle data server files and oracle apps database executables.Storage, retrieval and management of data.

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Oracle Application Technical Layer (OATL)

It is an integrated collection of components used by all Oracle apps modules.Components are:Application DBAApp Object LibraryApps UtilitiesCommon modulesWorkflowAlertOA FrameworkOracle XML Publishers

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Oracle Application ManagerIt is a key sys admn tool which manages and monitors Oracle apps system from an HTML based central control console.Tasks:Configure and administer the systemDiagnose and correct the problemManage patchesMonitor and tune performanceMonitor system security

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Rapid Installation

Components:Oracle databaseAppl technology stackOracle apps file system

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Shared Entities

Features:One time definition of an objectUse of that product across several productsOwned by a single product for table purpose only

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Appl Object Library (AOL) and Ledger

AOL is a robust infrastructure for security, application administration and configuration.Ledger provides means to collect and quantify financial data.

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Key Business FlowsForecast to PlanP 2 PDemand to BuildCampaign to OrderClick to OrderO 2 CContract to RenewalRequest to ResolutionProject to ProfitPeople to PaycheckPlan to ReplenishBenefits to Payroll

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Fundamentals of System AdministrationLayers of access control with Oracle user management.

Each layer adds an increasing level of administrative flexibility and scalability.

Self

service &

Approvals

Registrati

on Process

Delegated Administration

Role

based access

Data S

ecurity

Function

Security

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System Administration contd..Self Service & Approvals:Obtains new user account orRequest additional access to the systemReset password

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System Administration contd..Function Security:Defines applicationsDefines data groupsCreates responsibilities and usersSystem administrator manages security by creating user sign-on and assigning them to one or more responsibilities.Defining an application:

Appl name

Appl short name

Appl base path

Appl description

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System Administration contd..Data group:It is a collection of pairing of an application with an Oracle ID.It automatically supports concurrent processing and cross application reporting.An application can be listed only once in a data group.An Oracle ID can be paired with more than one applications.AOL owns database tables.We can control relationship among application, forms and programs by defining a data group.

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System Administration contd..Components of Responsibility:Required:Data group – Forms and ReportsMenu – Forms and Functions.Optional:Request GroupExclusionFunction: A set of executable code available as a menu option. We can exclude function at any level.

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System Administration contd..Data Security:Components:Object: It is a system entity subject to access control. It usually corresponds to a table.Object Instance: It represents all rows in the database table.Object instance set: Related set of instances of an object. Set of rows.

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System Administration contd..Data Security privileges: Grants and Permissions:It gives additional access control on the data and the action that can be performed on data.Grantee can be a group of users, specific user or all users.Permission is an approval to perform operation on an object.Permissions or grants are access granted to users through roles.

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System Administration contd..Profile Option: Determines how the application look, feel and operate.Profile hierarchy type:Security: Site Appl Responsibility user Organization: Site Organization UserServer: Site Server User

Security type is most widely used.

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System Administration contd..Standard Request Submission

Elements involved in submitting request:

Selecting a request or request setDefining a submission scheduleProviding completion option

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Flex-Field (FF)It is a configurable field that opens in a window from a regular Oracle Appl window.It enables us to tailor Oracle Appl to our own business environment.It structures certain identifier (key FF)It collects and displays additional information (Descriptive FF)

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Flex-Field (FF) contd..Components of FF:FF StructureSegmentsValuesValue setDifferent FF can share same value set.Different segments of the same FF can use same value set.

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Flex-Field (FF) contd..Value Set: It is defined to control permitted values for each segment of the key.

Attributes

Name DescriptionList Type (LOV, Long LOV, Pop-

up list

Security Type (No security,

hierarchical, non-hierarchical)

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Oracle R 12 – E- Business EssentialsFlex-Field (FF) contd..

Value set contd.. Types of Value set

Defining value set:Use existing when possibleDefine value setDefine LOV if appropriate

None •No Validation

Independent •Input from previously defined list

Dependent •Input is checked against subset of values

Table •Input is checked against values in application table

Special •Value set uses FF itself

Pair

Translatable independent

Translatable dependent

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Flex-Field (FF) contd..Key FF:Features:Builds unique entity identifiersFunction as intelligent keysContains meaningful informationUsually consists of multiple segmentsAppears as a normal field on a form

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Flex-Field (FF) contd..Key FF contd..

Value of segments becomes code combinations that act as an intelligent keys for use by Oracle Application.

Structure

Segment

s

Value set

Values

Securit

y rules

Cross

validatio

n rules

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Key FF contd…Key FF qualifiers:It is a label attached to a particular key FF segment so that it can be located by the application requiring its information.Types of qualifiers:

•Unique – one of•Required – must•Global – exist as carriers for segment qualifiers

FF qualifiers – identifies particular segment

•Allow Budgeting•Allow Posting•Account type

Segment qualifiers – identifies particular value

in a segment

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Descriptive FF:Features:OptionalAppears as a field enclosed within bracketsCollects and displays additional informationComponents:Global segmentContext sensitive segmentReference field – field on existing windowContext field – this field allows the user to manually select different context.

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Misc. topics:Allow dynamic insertion: we can enter new code combinationCross validation rules: Prevent combinations of segment values that are illogical or that should not be allowed.Value set security: specify who should use particular segment values. Define the rules and associate it with appropriate responsibility.Shorthand aliases: enable user to enter data faster and more easily. It is a label for a particular combination of key FF segment values.

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Oracle R 12 – E- Business EssentialsMulti Org. Access Control (MOAC)

It is a server based (application / database) enhancement of Oracle Application, while keeping transaction data separate and secure.User access to multiple OU is called MOAC.MOAC allows companies to gain processing efficiencies because user can more easily access, process and report on data across multiple OU from a single responsibility without affecting corresponding data security or system performance.

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Oracle R 12 – E- Business EssentialsMulti Org. Access Control (MOAC) contd..

Benefits of MOAC:Support multiple business units with different ledgerSell & ship from different LEProcure & receive from different LESecure access to data by line of businessDefine different organization levelsProduce reports across entities or within single entity

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Oracle R 12 – E- Business EssentialsMulti Org. Access Control (MOAC) contd..Tasks in MOAC without changing responsibility:Enter payable invoiceView consolidates requisitionPerform collectionProcess receiving and drop shipmentsCustomer data managementAccounting set up

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Business Group (BG)

Inventory Organizatio

n (IO)

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BG• Partitions HR information and purchasing

approval hierarchy• One BG is a must

Ledger • It is a financial reporting entity• It is a single repository of financial transactions

LE• Legal company for which we prepare fiscal or tax

reports• Legal reporting entity

SLA• It is a rule based accounting engine that

centralizes accounting for oracle EBS• It maintains full link between transaction and

accounting data, allowing powerful reconciliation and auditing capabilities

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OU•Autonomous business unit in an organization that has a business need to secure transaction data, set up and seed data•OU is linked to responsibility by using profile option MO:OU profile option

Balancing Entity

•For which we prepare B/S, represented as a balancing segment•There can be multiple BE within an OU•Define security rules for access control

IO•Track inventory transactions and balances•Functions covered are Inventory, BOM, Engg., WIP, MRP, capacity, Purchase, receiving•Multiple ledgers can use the same “global” item master organization

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Oracle R 12 – E- Business EssentialsMulti Org. Access Control (MOAC) contd..Steps for adding new OU: It can be created by HRMS or Accounting set up manager responsibility.

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Oracle R 12 – E- Business EssentialsMulti Org. Access Control (MOAC) contd..Security Model: Responsibility is the key to MO security & reporting. It determines OU and reporting ability.

User

Responsibili

tyOU

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Data security by Application:

Supplier and customer header information is stored in an un-partitioned table for all entities within an instance. Sites are stored by OU.

GL •Ledger

FA •Ledger & Asset Book

HRMS •BG

Mfg. & Inventory •IO

Other Modules •OU

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Cross organization reporting:

Benefits:Ability to report across OU for many reportsSimple reporting security set upFinancial reporting across BGMO reporting application for custom reports

Reporting Level

•Ledger•GRE/LE•OU

Reporting Context

•Ledger names•GRE/LE names•OU names

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Oracle R 12 – E- Business EssentialsMulti Org. Access Control (MOAC) contd..MO preferences: user level preferences

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Oracle R 12 – E- Business EssentialsFundamentals of workflow and alerts

Features of workflow:It delivers a complete business process definition, automation and integration solution.Routing information of any type according to user defined business rules.Automates and streamlines business process within and beyond enterprise.Workflow process definition must be saved to the same database as the workflow engine.It focuses on managing business process and not individual transaction.It captures exceptions and take action.

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Work list web page:Lists open notificationsView notification detailsRespond to notificationNotification work list:View all open notificationsView all FYI notificationsView all TO DO notificationsView all notificationsReassign notifications

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Business event system:Workflow supports e-Business integration workflows through the Business Event System (subscription based processing).

Event subscription is a registration indicating that an even is significant to a system. It can be defined in Event Manager.

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Alerts:Alerts monitor our database information and notify us when the condition that we have specified is found.To find out important or unusual activity in our database.

An exception is a specified condition found during an alert check.

Event Alert •Notifies as soon as event occurs

Periodic Alert •Checks database as per defined schedule

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Action types for an Alert:Send an e-mail messageSubmit concurrent program requestRun SQL statement scriptRun operating system scriptAction Levels:DetailSummaryNo exception

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Difference between workflow and alert:

Alert•Run on insert, update or concurrent request•Limited conditional logic•Limited predefined frequencies

Workflow•Run on potentially any action, concurrent request•Any conditional logic•Almost any frequency

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Oracle R 12 – E- Business EssentialsOracle Daily Business Intelligence (DBI)

It is an integrated out-of-the-box reporting and analysis application that enables senior managers and executives to see relevant, accurate and timely information using self service dashboard.DBI provides planning, execution and reporting capabilities to optimize business performance.Fusion intelligence:It is a set of new application products.

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Need of DBI:Cost controlChanging marketInformation availabilityIncreased accountabilityEmphasis on corporate governance

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DBI Report components:Region:TableGraphParameterKPILinkCommon Parameters:Date, period type, compare to, primary dimension (one per page), currency

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Features of Fusion Intelligence:Embedded dashboardGuided drill downIntegrated securityGuided navigation and action links

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Oracle r 12 – e business essentials