Retreat – Lets Go / Lets

Grow

Retreat:• Withdraw from enemy forces

• An act of moving back or withdrawing

• A quiet secluded place in which one can rest

and relax

THEIR CHALLENGE: Change the Language from………

◉Thank Goodness this retreat is over!!!!! ◉ to……………………………………………

A Team Helped with This Retreat

WOW, WHAT A GREAT RETREAT!!!!!

Event Management Volunteer Mobilization Working Successfully with County

Extension Agents Web Based Resources & Where it Fits Something New that Everyone Needs to

Know Recordbooks! YIKES!

Building Consensus

Up 2%

Management Items

Two ways to go here!

What’s Ahead

Management Items

Changes / Updates for 2014-15

Texas 4-H Foundation Annual $5 Volunteer Fee Age / Grade Changes (2015-2016) 2014 Texas 4-H Summit – Who needs to attend 4-H Happenings will continue Possible changes in 4-H year for program planning

(Sept – Aug) More Marketing

◉ TEAM Texas 4-H◉ Signs◉ Membership Cards◉ Web Marketing

Chartering Protects the name and emblem of 4-H in Texas and

America. Grants permission to local clubs/groups to operate

in the name of 4-H. Allows 4-H clubs/groups to operate under the 501c3

not for profit organization Texas 4-H Inc. All clubs should charter

2,154 - 4-H Clubs and Groups in Texas

Budget and Finances We have to be in the GAME! Any club/group who has a bank account or accepts,

disburses, and/or manages any monies during the 4-H year will provide an annual budget for review by club.

Annually, the club/group will provide a copy of the most current bank statement for each of the accounts the club/group manages.

Bank accounts require a minimum of two (2) signatures and those two signatures have to be from more than one family.

Verification of account activity and/or signature card may be requested at any time by the Texas A&M AgriLife Extension Service.

Lets talk

about some

good stuff!!!

Are kids at the heart of the issue? What will our best employees think about the

decision? How will this impact our program? What is the message that is being sent by this

decision? Who was involved in making the decision? How much lead time was given?

What to ask…when considering 4-H Change

70 new clubs ~ 1400 new youth Common topics: Fuel Up to Play,

Rocketry, Archery Some old clubs started SPIN?

Spin – Think of the Chicken

Direction! Where are we? Big Data Volunteer Management Leadership

and Mobilization Unit Goals and Priorities

POPULAR PROJECTS

Foods and Nutrition

Swine

Shooting SportsGoats (Meat)Photography

RabbitsHorseBeef

Clothing and Textiles

SheepConsumer Decision Making

Community ServiceLeadership

POPULAR C.E.Ag in the

Classroom / Science of Ag

Junior Master Gardener

Egg to ChickHealthy Living

(Fuel Up to Play / Balance Food and

PlayS.E.T.

Anti-Bullying (Take a Stand)

~ 53,000

~ 530,000

Big Program Picture

Youth Livestock and

Ag

Healthy Living Youth Leadership / Volunteerism

Youth Natural Resources

S.E.T and Career

Development

Project Support (Sheep,

Goat, Beef, Swine, Horse)

Foods and Nutrition

4-H Club Management / Resource Developmen

t

Shooting Sports

Career Developme

nt

Texas Proud of Texas Ag

Fuel up 4-H Council Wildlife Ed Robotics

Science of Ag

Active Living / Exercise

Youth Leadership

Water Ed Rocketry

Healthy Ambassador

s

Discover Science Method

Technology

Bigger Picture Courtney Dodd – Programming, Faculty / Staff

Development, 4-H Problems and Issues, Screening Toby Lepley – Texas 4-H Inc Liaison, Chartering,

Club Banking, Connect Darlene Locke – Leadership, Leadership,

Leadership Jill Martz – 50%, ADA, Title IX, Audits Greg Myles – Urban, Urban, Urban David Wright – Bigger than Military Larry Perez – Heifer Validation & Shooting Sports

Amy Dromgoole – Roundup is the largest PROGRAM in the agency.

YOUTH

Photography

Science

PARENT

ChildSafe Environ

Science

Who are we marketing to?

FUN!

Photography

Let the PROJECTS Drive It

But the key will still be

◉LOCATION | LOCATION | LOCATION And that means we need to work together in a

system that allows

◉TRUST and empowerment.REALITYBIGDATA

Darker the Green, the higher 4-H participation

Urban vs. Kind of RuralThey ALL Need To Be Served!

Urban ParticipationRural Participation

Darker the Green, the higher 4-H participation

Google Analytics says this…. Science fair project ideas (4400) Science experiments (2400) Science experiments for kids

(1900) Cool science experiments (1000) Volunteer opportunities (880) Volunteering (880) After school programs (720) Community service ideas (720) Social skills (590) Community service Houston

(320) Leadership training (320) Community service Dallas (260)

Leadership development (260)

Community service Austin (170) Mentoring programs (170) Teen leadership (170) Volunteer organizations (140) Youth challenge program (110) Youth activities (70) Youth programs (50) Youth leadership (50) Youth camp (50) Social skills for kids (40) Youth development (40) Youth camps (30)

In the month of February

The Next Step

Vol. Opp.

= 18

Youth Lead.

= 14

Science Fair

Projects. = 117

Science Fair

Projects. = 72

Youth Programs = 8

Teen Leadership

= 14

Leadership

Dev= 119

After School

Programs = 44

After School

Programs = 56

Mentoring

Programs = 23

Leadership Dev = 48

Teen Leadership

= 19

Youth Camps = 23

Youth Camps = 14

Youth Lead.

= 11

Youth Dev. = 8

And the last step:When it is Googled,WE come up as the

option

VOLUNTEERISM

What Makes You Feel Good About “TRUSTING” a Volunteer?◉Point #1 – Their comments were focused on

people development at a rate of 3 to 1.

◉Point #2 – Content is important, but it is a must that we develop teaching points that deal with how volunteers work with people through caring and enthusiasm.

CARING ENTHUSIASM

SUBJECT MATTER

PLANNING

Reliable, follow-through, dependable, responsible, consistent, invested, integrity, servant heart, pleasant

Motivated, determined, confident, willing, risk taker, proactive, self-starter, available

Educated, well-trained, experienced, knowledgeable/ matched to the task, have skills CEAs don’t

Organized, willing to follow instructions, knows what to communicate, listens to CEA PEOPLE

CONTENT

Successful Volunteers

Texas 4-H Inc Liability Risk Management Insurance Chartering IRS

People Empowerment Flexibility Creativity Fun Engaging More Support

ENTHUSIASM

Virtual Volunteer Conference - Overall Summary

4 sessions/8 days 44 workshops 660 contacts 342 people (duplicates removed)

Workshop TopicsNovember February May July/August

Invitational Contests

4-H Record Books Teaching Public Speaking

Club Ed

Teen Retreat Tools of the Trade WHEP 4-H Community Service

Clothing & Textiles 4-H Conference Center

Summer Camp Opps Chartering 4-H Clubs

Consumer Decision Making

Educational Presentations

Robotics Recruiting Volunteers

4-H Update Photography Share-the-Fun Fundraising Do’s & Don’ts

Tax Filing Healthy Lifestyles Inv.

College Readiness 4-H Program Update

Ag Product ID 4-H Program Update

4-H Rallies & Sign-Up Nights

4-H CONNECT

Quiz Bowls Outdoor Challenge Social Media Marketing the Program

Volunteer Awards Golf SPIN Clubs Leaders 4 Life Where Volunteers Fit

Shooting Sports Financial Management

4-H Roundup

Scholarships Invitational Contests

Livestock Judging Basics

Food Challenge

How to Judge Record Books

Participation Summary

November

February May July/August

# of Workshops 11 11 13 9

# of Contacts: 250 157 188 65

# of Participants (duplicates removed):

151 69 94 25

Lunch-time Participation:

151 108 144 65

Evening Participation:

99 49 44 N/A

Feedback

Loved the whole virtual conference experience – was able to pick sessions relevant to the interests of my club members, and able to ‘attend’ without having out-of-town travel. Thanks so much – I look forward to future sessions.

Excellent method to distribute information to the field. Should be a standard practice. Very informative.

Very good way to get information out to the volunteers. Sure saved lots of time and money from not having to travel to get this information.

I love these virtual conferences. It enables me to participate at a time that is convenient for me and I don’t have to travel.

Volunteer Focus Groups

Representation 27 Faculty represented

◉ 6 CEA-Ag/NR◉ 6 CEA-FCS◉ 6 CEA-4-HYD◉ 4 CEA-Horticulture◉ 4 RPLs◉ 1 Specialist

What is currently working?

Virtual conferences 4-H App 4-H Happenings Social Media Club Ed LAB & Committee guides

What additional training and resources are needed for leading volunteers?

State Conference of Volunteer Administrators Leadership training Risk management Revitalizing programs and volunteer base New and fresh ideas on recruiting Awareness of non-Extension training opportunities

Why are some agents able to build stronger volunteer bases than others?

Greater understanding of volunteers’ strong point and where they fit

Length of time in county ◉ Relationships◉ Community involvement◉ Ability to build network

Trust Maturity

What type of training format do we need to utilize? Virtual conferences Close to home Develop a toolkit for volunteers

◉ Online training◉ Orientation

◉Reporting requirements – need a universal system for volunteers to use and increased expectations for agents to report volunteer impact

Common things we hear:◉Overworked◉Don’t know that is available◉We MUST empower them to

LEAD! But how???

Less than 1%

The content can come from anywhere, by anyone, at any time (as long as they are a trusted source).

Communication is easy.

What Does this Mean?

Weekly Blog 4-H Standard Emails (all day / every day) Text Messaging 4-H App Virtual Trainings Leadership Lives / Tweetups Facebook WE HAVE NEVER BEEN BETTER COMMUNICATORS

And Boy do we Communicate

Yet, the statement I get the most:

I didn’t know yall even did that…

Part of Our Agenda this Week is to

Determine how to Best Communicate

Communicating

Cooperating

CONNECTING

What is happening here?

And here?

And here?

And what about here?

Collaborating

Connections! Most workplaces are FAILING to provide

connection & people in the workplace feel unconnected with each other.

81% of employees say leaders DON’T listen 82% say their leader doesn’t provide feedback 28% of employees rarely or never discuss future

goals and tasks with their boss.  70% wish they did. 36% of employees rarely or never receive

performance feedback.  67% wish they did People who feel connected to their colleagues and

LEADER are more likely to feel good about their jobs.  And when connection happens, employees stay with their organizations.

Texas 4-H is no Different! CONNECT Listen Constructive Criticism Positive Reinforcement Show Energy Contagious enthusiasm

Where does this room fit? Are we promoting volunteer utilization?

Are we celebrating volunteer empowerment?

◉NOT just the volunteer, but the CEA leading the effort. Is it in the Perf review domain (at a high enough level)? Is it in career ladder? Does utilization go passed planning with volunteers?

Can we LET GO?

Questions to Ponder?

Where does this room fit?

◉Individually ◉As an Unit

Take out your envelope. Review your goals you

submitted for performance review?

How are you doing?

First Exercise!

How can the Unit Better Serve the Agency?

Continue to be an example of positivity, through user friendly,

innovative, FUN programs that are driven by our clientele (youth) We are doing it…. – Creating a culture of change….Think BIG ALWAYS.

We need to foster a value of BIG THINKING at the local level,

Promote risk taking and failing forward Model a concise, efficient, and effective method of

communicating with CEAs and clientele.

Work better on content development with departments for youth

Be seen as leaders in youth development research – and carefully balancing that with the implementation of youth activities.

Top 10 Thoughts for Us

to Consider

!

TOP 10!

Empty your cup! Find ways to

pour into people around you!

◉Andy Stanley

Good leaders are accountable; they have nothing to hide.

◉Archbishop Desmond Tutu

Create a “beyond you” moment.

Share threads of kindness

*Laura Schroff

Children may not listen, but they are very good at imitating!

Laura Bush

Responsibility begins at the top. Don’t just ask what’s wrong with them, but what’s wrong with their leaders.

◉ Malcolm Gladwell

If you pick up someone’s trash, it changes how you are viewed by everyone in your neighborhood. It could have been anyone, but it was you!

*Randall Wallace

The only thing leaders can control in an organization is environment.

◉Simon Sinek

Leadership is like exercise. You cant measure it on a daily basis because you don’t see the impact daily

* Simon Sinek

Leadership begins and ends with the customer! So, simplify the product.

*Bill McDermott, SAP

I believe the true secret to transformation is a closely CONNECTED culture

*Angela Ahrendts

Can’t Never Could Cause He Never Tried Its Never Too Late to Try Words That Are So True, The Only Way Out is

Through Tell Me What You Are, Not What You Are Not Connecting beats Communicating Every Time The Windshield is Bigger Than The Review

Mirror Its Better to Give than to Receive

A Few More

DRAKO

The Dogs of Ron Burns – A Tribute to the Dogs of 9/11

It’s embedded in

every single one of

us,

Like Drako, we are

committed to service!