Objects and effects

Microsoft®

PowerPoint 2010

• Many options on Picture Tools ribbon, including:

– Brightness and Contrast

– Sharpen and Soften

– Color Saturation and Tone

– Artistic Effects

– Picture Styles, Borders, and Effect

Modifying Pictures

2 © CCI Learning Solutions Inc.

Microsoft®

PowerPoint 2010 Picture Corrections

• Use when picture is not quite

perfect

• Sharpen blurry pictures or soften

for a more subdued effect

• Adjust brightness and contrast

for pictures that are too dark or

light


Microsoft®

PowerPoint 2010 Picture Color

• Make picture warmer or cooler

• apply a color effect


Microsoft®

PowerPoint 2010 Artistic Effects

• Add visual interest with an

artistic effect


Microsoft®

PowerPoint 2010 Picture Styles and Borders

• Frames, borders and effects

enhance less interesting pictures


Microsoft®

PowerPoint 2010 Crop a Picture

• Remove unneeded content from

a picture to focus viewer on most

significant areas


Microsoft®

PowerPoint 2010

• Remove all formatting with Reset

Picture

• Keep formatting but change picture with

Change Picture

Reset or Change Picture


Microsoft®

PowerPoint 2010 Compressing Pictures

• Presentation can become a large file with many images

• Harder to email and copy

• Can compress images and remove cropped portions to reduce file size

• Optimize images for print, screen or email

• To compress pictures:

– click File, click Save As, and click Tools. Click Compress Pictures; or

– select a picture, then under Drawing Tools, on the Format tab, in the Adjust group, click Compress Pictures.


Microsoft®

PowerPoint 2010 Inserting Clip Art

• Clip Organizer contains

– drawings,

– photographs,

– sounds,

– videos; and

– other media files.

• insert into a presentation to add impact and illustrate specific concepts.

• To insert Clip Art, on the Insert tab, in the Illustrations group, click Clip Art.

• Enter search criteria and click Go

• Limit results to specific types of clip art (e.g. just photographs)

• Click result to insert


Microsoft®

PowerPoint 2010 Inserting Shapes

• Use shapes to create a diagram or illustration that visually displays data, key points or graphically illustrates complicated ideas.

• To insert shapes, use one of the following methods:

– On the Home tab, in the Drawing group, click a

shape and drag the mouse cursor on the slide to form

the shape, or

– on the Insert tab, in the Illustrations group, click

Shapes, click a shape and drag the mouse cursor on

the slide to form the shape, or

– under Drawing Tools, on the Format tab, in the

Insert Shapes group, click a shape and drag the

mouse cursor on the slide to form the shape.

• Hold Shift or Ctrl to draw straight lines or symmetric shapes

• Add text to a shape by typing right after creating shape

New


Microsoft®

PowerPoint 2010 Selecting and Moving Shapes

• Click on shape to select, or use

Selection Pane

• Click and drag shape to reposition

on slide, or use arrow keys


Microsoft®

PowerPoint 2010 Formatting Illustrations and Shapes

• Apply a Quick Style; or

• add outline, fill or effect.

• Format text within shape

separately


Microsoft®

PowerPoint 2010 Using Gridlines and Guides

• Guides are nonprinting horizontal

and vertical lines you can use to

align objects on your slides.

• Gridlines are a set of intersecting

lines that you can display to

make it easier for you to align

shapes and other objects.

• On View tab, in Show group,

select Gridlines or Guides.


Microsoft®

PowerPoint 2010

• Align shapes and space them evenly on the slide so they don’t distract viewers

• Select 2 or more shapes, then under Drawing Tools, on the Format tab, in the Arrange

group, click Align and choose one of these options:

Aligning Shapes

Align Left Align all shapes with the shape furthest left on the slide.

Align Center Center all shapes based on the center point of each shape.

Align Right Align all shapes with the shapes furthest right on the slide.

Align Top Align all shapes with the shapes at the highest point on the slide.

Align Middle Align all shapes at the middle of the slide.

Align Bottom Align all shapes with the shapes at the lowest point on the slide.

Distribute Horizontally Arrange the shapes from left to right on the slide with equal space

between each.

Distribute Vertically Arrange the shapes from top to bottom on the slide with equal space

between each.


Microsoft®

PowerPoint 2010 Sizing and Scaling Shapes

• resize shapes using handles (same as text boxes)

• Drag circular corner handles to retain proportions

or “aspect ratio”;

• Enter specific measurements under Drawing

Tools or Picture Tools, on the Format tab, in the

Size group.

• By default, shapes do not resize, nor text shrink in

size, as more text is added. Can change shape

options to change this.

• Can increase shape size by percentages


Microsoft®

PowerPoint 2010 Rotating Shapes

• Rotate or flip shapes vertically or

horizontally:

– On the Home tab, in the Drawing

group, click Arrange, and click

Rotate, or

– under Drawing Tools or Picture

Tools, on the Format tab, in the

Arrange group, click Rotate, or

– drag the Rotation handle (green

circular handle) in a circular

movement.


Microsoft®

PowerPoint 2010

• Shapes may overlap, but not in the right order

• Can change how shapes overlap, by moving them in this way:

Changing the Order of Content

Bring to the

Front Bring the shape to the front of all shapes.

Bring Forward Bring the shape from behind the shape directly in front of it.

Send to the

Back Send the shape to the back of all shapes.

Send

Backward Send the shape to behind the shape directly behind it.


Microsoft®

PowerPoint 2010

• Group shapes in a completed diagram to

– Prevent accidental moving of individual shapes

– More easily cut, copy, paste or move entire diagram within presentation

• Can temporarily ungroup to edit a shape, then regroup

• To group shapes, use one of the following methods:

– On the Home tab, in the Drawing group, click Arrange and click Group, or

– under Drawing Tools or Picture Tools, on the Format tab, in the Arrange group, click

Group, or

– right-click the shape and click Group.

Grouping and Ungrouping Content


Microsoft®

PowerPoint 2010 Working with SmartArt

• Challenging to create

professional or artistic

illustrations from individual

shapes

• Use SmartArt: pre-built

illustration templates

• Easy to add text and style

Shapes Pictures

ClipArt Illustrations

SmartArt


Microsoft®

PowerPoint 2010 Inserting SmartArt

• To add a SmartArt graphic to a

slide with a SmartArt graphic

placeholder, click Insert

SmartArt Graphic; or

• to add a SmartArt graphic to a

slide without a SmartArt graphic

placeholder, on the Insert tab, in

the Illustrations group, click

SmartArt.

• Select type of SmartArt shape

closest to content (can easily

change after entering text)


Microsoft®

PowerPoint 2010 Diagram Types

List Show non-sequential information.

Process Show steps in a process or timeline.

Cycle Show a continual process.

Hierarchy Create an organization chart.

Hierarchy Show a decision tree.

Relationship Illustrate connections.

Matrix Show how parts relate to a whole.

Pyramid Show proportional relationships with the largest component

on the top or bottom.


Microsoft®

PowerPoint 2010 Using the Text Pane

• Text pane is like a bulleted list:

associates text with a SmartArt

shape.

• Use and to move through

entries in pane

• Use Tab and Shift+Tab to

demote and promote entries

• Use Enter for more entries


Microsoft®

PowerPoint 2010

• Under SmartArt Tools, on the Design Tab, you can:

– Change Colors

– Select a SmartArt Style, including 3D effects

– Change the diagram type

– Reset the SmartArt graphic back to the original design

Using SmartArt Styles


Microsoft®

PowerPoint 2010 Adding or Removing Shapes

• Can add or remove text in Text pane;

or

• Under SmartArt Tools, on the Design

tab, in the Create Graphic group, click

– Add Shape

– Add Shape After

– Add Shape Before

– Add Shape Above

– Add Shape Below

• Click shape and press Delete to

remove


Microsoft®

PowerPoint 2010 Converting Text to SmartArt

• Can easily select text already in

a placeholder or text box and

convert to a SmartArt graphic

• Click the text placeholder, and

then on the Home tab, in the

Paragraph group, click Convert

to SmartArt Graphic, then

select a layout


Microsoft®

PowerPoint 2010

• Converting SmartArt to shapes or text allows you to create a custom

design not available as a SmartArt, or simply remove the SmartArt

• Under SmartArt Tools, on the Design tab, click Convert, then Convert to

Text or Convert to Shapes.

• Can no longer be edited as SmartArt

Converting SmartArt to Text or Shapes


Microsoft®

PowerPoint 2010 Using Sounds

• Begin or end presentation with

music

• Use sound effects with animation

• Play sounds directly related to

presentation content

• To insert a sound from a file, on

the Insert tab, in the Media

group, click Audio.


Microsoft®

PowerPoint 2010

• Under Audio Tools, on Playback tab, adjust sound options:

– Trim start and end of sound

– Fade sound in or out

– Raise or lower volume

– Loop until stopped

Using Sounds


Microsoft®

PowerPoint 2010 Using Movies

• Could use movies to:

– Play a speaker not in attendance

– Demonstrate products or deliver training

• Movies are desktop video files with formats

such as AVI or MPEG and file extensions

such as .avi, .mov, .mpg, and .mpeg

• To insert a movie from a file, on the Insert tab,

in the Media Clips group, click Video.


Microsoft®

PowerPoint 2010

• Under Video Tools, on Playback tab, adjust movie options:

– Trim start and end of movie

– Fade movie in or out

– Raise or lower volume

– Adjust start to play automatically

– Play full screen

– Loop until stopped

Using Movies


Microsoft®

PowerPoint 2010

• Under Video Tools, on Format tab, adjust movie border style or frame or

other visual effects (similar to effects on pictures and clip art)

Using Movies


Education

Objects and effects