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NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging Wednesday, May 20, 2015 Speakers: Mary Huismann Music/Media Original Cataloger, University of Minnesota Les Hawkins CONSER Coordinator, Library of Congress Robert L. Maxwell Senior Librarian, Harold B. Lee Library, Brigham Young University http://www.niso.org/news/events/2015/webinars/nasig_rda/

NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

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Page 1: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

NISO/NASIG Joint Webinar: Not Business as Usual:

Special cases in RDA serials cataloging

Wednesday, May 20, 2015

Speakers:

Mary HuismannMusic/Media Original Cataloger, University of Minnesota

Les HawkinsCONSER Coordinator, Library of Congress

Robert L. MaxwellSenior Librarian, Harold B. Lee Library,

Brigham Young University

http://www.niso.org/news/events/2015/webinars/nasig_rda/

Page 2: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

_Filling_in_the_Blanks_RDA for Moving Images and Music

Mary Huismann, University of Minnesota Libraries

Page 3: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Outline

May 20, 2015NISO/NASIG3

RDA and special formats materials

Vision and reality

A problem and a solution

Problem: Lack of practical, specific “guidance” for most

special format materials

Solution: Development of community-based best

practice guides

A look at three best practice guides

Music (Music Library Association)

DVD/Blu-ray (Online Audiovisual Catalogers)

Streaming media (Online Audiovisual Catalogers)

Page 4: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

RDA and Special Formats

4 May 20, 2015NISO/NASIG

Page 5: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Vision

NISO/NASIG5

A new standard for resource description and access

Web-based tool optimized for use as an online product

Envisioned to be Consistent, flexible, extensible

Compatible with international standards, models, principles

Of use beyond libraries

“Format-agnostic” Single set of instructions vs. format-based instructions

No presentation format instructions

Individual data elements

Source: Tillett RDA Overview, 2009May 20, 2015

Page 6: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

RDA Timeline

NISO/NASIG6

2002 – AACR3 draft begun

2005 – alignment with FRBR, name change to RDA

2008 – full draft of RDA released

2009 – RDA release date announced

2010 – RDA published online (RDA Toolkit)

2010 – U.S. RDA Test (LC, NLM, NAL) + other

testers

2011 – U.S. RDA Test final report released

2013 – LC implements RDA

2014 – Music Library Association Best Practices

2015 – Online Audiovisual Catalogers Best PracticesMay 20, 2015

Page 7: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Reality

NISO/NASIG7

A new standard for resource description and access

Difficult to reap the benefits while still using MARC

Individual data elements

Granularity is good

Machine manipulation

Linked data

Single set of instructions

One size didn’t fit all

Necessary to add more specific instructions

RDA + MARC21 = ???!!!

May 20, 2015

Page 8: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

A Problem and A Solution

8 May 20, 2015NISO/NASIG

Page 9: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Problem

NISO/NASIG9

Problem: Lack of practical, specific “guidance” for many

aspects of special format materials

Examples

Notated music

Cover

Moving Images

Aspect ratio

Streaming media

Specific technical details

May 20, 2015

Page 10: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Solution

NISO/NASIG10

Solution: Development of community-based best practice guides

Examples

Cover

MLA BP 2.2.2.2 adds a description of cover (“substantially different material (e.g., heavier or different colored paper) than the paper on which the music is printed”)

Aspect ratio

OLAC BP 2.5.2 gives guidance on when to record aspect ratio as an element and/or an edition statement

Streaming media

OLAC BP recommendation for provider-neutral approach but gives an option for provider-specific approach

May 20, 2015

Page 11: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Three Best Practice Guides:

MLA & OLAC

11 May 20, 2015NISO/NASIG

Page 12: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Music, Video, Streaming Media

May 20, 2015NISO/NASIG12

Guides designed to be compatible with existing RDA

documentation

LC-PCC PS

PCC guidelines

Organization of content varies

Music, Streaming Media by RDA Instruction

Video by “modified” MARC21

Planned maintenance/revision

Page 13: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Music

13

Best Practices for Cataloging Music Using RDA and

MARC21(Version 1.1, 2015)

Issued by: Music Library Association

http://bcc.musiclibraryassoc.org/BCC-

Historical/BCC2015/RDA_Best_Practices_for_Music_Catal

oging_v1.1-150217.pdf

NISO/NASIG May 20, 2015

Page 14: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Background

NISO/NASIG14

Task group formed in 2011

Charge

Create music-related best practice documentation for

RDA

Make recommendations regarding the relationship

between MLA BP and other official RDA policies (e.g., LC-

PCC PS)

Create complete examples for scores, audio recordings,

musical works and expressions

Included in RDA Toolkit

May 20, 2015

Page 15: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Coverage

In scope Out of scope

NISO/NASIG15

Music scores

Audio recordings

Musical works

Musical expressions

General cataloging

In… Sort of

Video recordings

May 20, 2015

Page 16: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Music - General

NISO/NASIG16

Title Information

Title Proper/Other Title Information

Parallel title information (MLA BP Appendix D)

Identifiers

Lots of details to record

Notes

Elements

Access points for musical works/expressions

RDA 6.28

May 20, 2015

Page 17: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Notated Music

May 20, 2015NISO/NASIG17

Dates

Publication vs copyright dates

Edition Statement

Voice ranges

Musical presentation

Identifiers

Plate numbers, publisher numbers, ISMN

Multiple carriers

Scores and parts

Notes & Elements

Type of notation

Page 18: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Audio Recordings

May 20, 2015NISO/NASIG18

Statement of responsibility

Creators vs contributors

Composers vs performers

Dates

Phonogram vs copyright dates

Identifiers

Label number, UPC, EAN

Technical details

MLA BP Ch. 3 Appendix

Compilations

Contents notes

Page 19: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

DVD-Video/Blu-ray Discs

19

Best Practices for Cataloging DVD-Video and Blu-

ray Discs Using RDA and MARC21 (Version 1.0,

2015)

Issued by: Online Audiovisual Catalogers

http://olacinc.org/drupal/capc_files/DVD_RDA_Guide.pdf

NISO/NASIG May 20, 2015

Page 20: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Background

NISO/NASIG20

Task Force formed in 2012

Charge:

Revise the Guide to Cataloging DVD and Blu-ray Discs

Using AACR2r and MARC21 (2008) for use with RDA

Provide examples for cataloging these materials

Dual purpose

Provide set of best practices

Continue the “how-to” approach of the previous guides

May 20, 2015

Page 21: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Coverage

In scope Out of scope

NISO/NASIG21

DVD-Video

Blu-ray Discs

Description

Access

DVD-ROM

VHS, Beta, VCD, etc.

Genre/Form

May 20, 2015

Page 22: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

DVD-Video/Blu-ray Discs

NISO/NASIG22

Titles

Parts, sections, etc.

Statement of Responsibility

Work vs expression level roles

Where to record

Production/Publication Statement

RDA definition of “production”

Publication statement should reflect manifestation in hand

Series

Publisher series vs television series

May 20, 2015

Page 23: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

DVD-Video/Blu-ray Discs

NISO/NASIG23

Technical details Scattered throughout MARC record: 34X, 538, 500

Sound, video, regional encoding, aspect ratio, etc.

Language, accessibility information Subtitles, captions, audio description

Information about the original production Country of producing entity

Date

Collaborative works exception for moving images RDA 6.27.1.3

Preferred titles LC-PCC PS 6.27.1.9

May 20, 2015

Page 24: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Streaming Media (Video/Audio)

24

Best Practices for Cataloging Streaming Media

Using RDA and MARC21 (Version 1.0, 2015)

Issued by: Online Audiovisual Catalogers

http://olacinc.org/drupal/capc_files/Streaming_Media_RDA.

pdf

NISO/NASIG May 20, 2015

Page 25: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Background

NISO/NASIG25

Task Force formed in 2012

Charge:

Revise Best Practices for Streaming Media (2008) for use

with RDA

Provide examples

May 20, 2015

Page 26: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Coverage

In scope Out of scope

NISO/NASIG26

Streaming video

Streaming audio

Born digital

Created from existing

resource in another

format

Resources on tangible

media (e.g., CD-ROM,

MP3 on CD, etc.)

Genre/form

May 20, 2015

Page 27: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Streaming Media (Video/Audio)

NISO/NASIG27

Audio and/or video topics plus…

Single vs separate records

Source of information

Defining “part of the resource itself”

File types, software players

Options for recording technical details

Provider-neutral approach

Provider-specific approach

Resources converted from different formats

May 20, 2015

Page 28: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Future Best Practices

May 20, 2015NISO/NASIG28

LCMPT (MLA)

http://www.musiclibraryassoc.org/resource/resmgr/BCC_

Resources/ProvisionalBestPracticesforU.pdf

LCGFT (MLA)

Coming soon!

Video Games (OLAC)

Coming soon!

Playaway (MLA/OLAC)

Disc-based resources (CD-ROM, DVD-ROM)

(OLAC)

Realia (OLAC)

Non-musical audio recordings (OLAC)

Page 29: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Questions?

29

Thank you!

Mary Huismann

Music/Media Original Cataloger

University of Minnesota

[email protected]

NISO/NASIG May 20, 2015

Page 30: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CONSER Implementation of RDA

NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

May 20, 2015

Les Hawkins

Library of Congress

30

Page 31: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Topics

CONSER Program

Documentation shared by program participants

Instructions for special formats

Guidance for microform and print on demand

resources

31

Page 32: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CONSER Program

Program for Cooperative Cataloging (PCC): serials

and integrating resources component

Cooperative creation and maintenance of metadata

in a shared database

Documentation reflects practices agreed upon by the

CONSER Operations Committee

Technical and strategic decisions made by members

and committees of the PCC

32

Page 33: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CONSER Documentation

RDA CONSER Standard Record (CSR)

CONSER Cataloging Manual (CCM)

CONSER Editing Guide (CEG)

33

Page 34: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

PCC Standard Records

BIBCO Standard Record

http://www.loc.gov/aba/pcc/bibco/documents/PCC-RDA-

BSR.pdf

CONSER Standard Record

http://www.loc.gov/aba/pcc/conser/documents/CONSER-

RDA-CSR.pdf

34

Page 35: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CSR elements

RDA core

PCC core

PCC recommended

Apply to textual serials in all formats

Includes instructions for rare serials

35

Page 36: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CSR elements

Represent a floor upon which the description is built

RDA 0.6.4: as a minimum includes all core elements

that are:

Applicable

Readily ascertainable

Any additional elements needed to meet user needs

may be added

36

Page 37: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CSR

Focus on meeting user needs

Emphasizes access points over description

Authority control for access points is required

Evolves as RDA evolves

As of January 1, 2015: All newly coded CONSER

records follow the RDA CSR

37

Page 38: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

38

Page 39: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CSR

Used with:

RDA and LC-PCC Policy Statements (LC-PCC PSs)

PCC Provider Neutral Guidelines for online resources

CSR instructions are being integrated into the LC-

PCC PSs

Serials in special formats:

CSR used in conjunction with format specific CCM

modules

39

Page 40: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CONSER Cataloging Manual (CCM)

CSR provides basic elements needed for continuing

resources in all formats

CCM special format modules contain many more

format specific details:

Practical approaches to problems solving

Agreed upon documented practices

Useful references for both experienced and occasional

catalogers of special formats

40

Page 41: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CONSER Cataloging Manual (CCM)

Training and reference tool for continuing resources

cataloging

Revised to incorporate RDA 2013/2015

Some RDA modules are still in draft form

Updating the CCM has been a cooperative effort-

thanks to CONSER members!

41

Page 42: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

30: Direct access electronic serials

31: Remote access electronic serials (online serials)

32: Microform serials

33: Newspapers

34: Legal serials

35: Integrating resources

42

Page 43: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

43

Page 44: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

44

Page 45: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

45

Page 46: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

46

Page 47: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

Module 35 Integrating resources added to

Catalogers Desktop in 2015

Shared by BIBCO and CONSER Programs as

guidance for integrating resources

Known as the “Integrating Resources Manual”

Covers paper updating loose-leafs, online

databases, websites, etc.

47

Page 48: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

Integrating resource manual

48

Page 49: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

IR Manual example:

49

Page 50: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

IR Manual example:

50

Page 51: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

Other draft modules on CONSER website:

Module 30 Direct Access Electronic Serials

Module 34 Legal Serials

Two special format modules under revision

Module 32 Microform Serials

Module 33 Newspapers

51

Page 52: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CCM

Microform and Newspaper modules were delayed

pending a decision by the PCC on microform

treatment under RDA

52

Page 53: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Microforms and Newspapers

Both modules deal with microform reproductions

RDA 1.11

record in the description the data relating to the facsimile

or reproduction

Record any data relating to the original … as an element

of a related work or related manifestation (in a note or

linking entry field)

53

Page 54: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Microforms and Newspapers

AACR2 took the same approach as RDA

But was modified in practice by an LCRI

Allowed “quick cloning” from the print record

RDA implementation resulted in a mix of practices

being used

PCC approved continuation of earlier LCRI

practices for microform reproductions

LC-PCC PS 1.11

54

Page 55: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Microforms and Newspapers

LC-PCC PS 1.11:

Description of microform based on the original

Guidance for cloning and working with copy

Elements of the reproduction recorded in a note field (533

and optionally linking entry 776)

55

Page 56: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Microforms and Newspapers

Microform instructions in LC-PCC PS 1.11 are being

added to the CCM modules on microforms and

newspapers

Thanks to the work of a group of volunteer editors and

reviewers

Aimed at providing practical approach to these

resources

Based upon agreed practices

56

Page 57: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Print on Demand (POD) Reproductions and

Photocopies

Reproductions

print reproductions that are not printed until an order is

received

printed using digital techniques digital source (e.g. PDF)

Photocopies

typically printed using xerographic techniques

source is a physical document.

POD reproduction or photocopy

Made in-house or ordered from a POD or photocopy

service provider

57

Page 58: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

LC-PCC PS 1.11

Print on Demand (POD) Reproductions and

Photocopies

"provider-neutral" approach

single PCC record for multiple POD reproductions of the

same original resource

Does not apply to:

regular print publications

republications, reprints, facsimile reproductions, etc.

microform reproductions

58

Page 59: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

LC-PCC PS 1.11

Uncertain whether POD guidelines will have wide

usage for serials and integrating resources

59

Page 60: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Summary

CONSER Program: serials and integrating resources

metadata and documentation

Special format instructions:

RDA/LC-PCC PS

CSR

CCM

2015: guidelines in LC-PCC PS for microforms and

print on demand publications

60

Page 61: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Applying the RDA CONSER Standard Record to Rare

SerialsNISO/NASIG Joint Webinar:

Not Business as Usual: Special Cases in RDA Serials Cataloging

May 20, 2015

Robert L. Maxwell

Brigham Young University

Page 62: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

PCC Standard Records

• BIBCO Standard Record (BSR)http://www.loc.gov/aba/pcc/bibco/documents/PCC-RDA-BSR.pdf

• CONSER Standard Record (CSR) http://www.loc.gov/aba/pcc/conser/documents/CONSER-RDA-CSR.pdf

62

Page 63: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Descriptive Cataloging of Rare Materials (Serials) (DCRMS)

Page 64: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

PCC Standard Records

• Anyone can follow the CSR, but if a serial record is created under CONSER (i.e., coded "pcc" in 042)

• The record must include all the RDA and PCC core elements that are applicable and readily ascertainable

• All access points must be under authority control

• If records for rare serials include all the RDA and PCC core elements, plus the PCC rare core elements, they may be coded "dcrms" in addition to "rda"

• Records generally should include subject access

64

Page 65: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

CONSER Standard Record

Organized following RDA structure

65

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Rare Provisions in BSR/CSR

• May be used with any resources deemed rare

• Typically pre-early 19th century, but may be used with resources from any period

• Rare serials identified by "$e rda $e dcrms" in 040

• Generally an expansion of the CSR

• One element calls for different treatment• 1.7.1 Transcription

66

Page 67: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Rare Provisions in CSR1.7.1 TranscriptionRDA 1.7.1. General Guidelines on Transcription

Alternative. The agency creating the data may establish in-house guidelines for capitalization, punctuation, numerals, symbols, abbreviations, etc., or choose a published style manual, etc., as its preferred guide (e.g., The Chicago Manual of Style). In such situations, use those guidelines or that style manual instead of the instructions at 1.7.2–1.7.9 and in the appendices.

67

Page 68: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Rare Provisions in CSR1.7.1 Transcription• General rule: use Descriptive Cataloging for Rare

Materials (Serials) as the "designated published style manual" in place of the instructions given under RDA 1.7.2-1.7.9 for transcribing punctuation, numerals, symbols, abbreviations, etc.

• Transcribe numbers expressed as words in the form in which they appear on the source

• Record numerals in the form in which they appear on the source (e.g., as roman numerals)

68

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Page 70: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Title proper (RDA core)

245 04 $a The Oxford gazette.

The Oxford gazette does not pose any problems, but early printed materials sometimes have characters and symbols that cannot be reproduced in MARC.

RDA 1.7.5. Replace symbols and other characters, etc., that cannot be reproduced by the facilities available with a description of the symbol enclosed in square brackets. (See also LCPS 1.4)

Page 71: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Statement of responsibility (RDA core)

245 04 $a The Oxford gazette / $c published by authority.

“Published by authority” might be given as a note rather than transcribed as a statement of responsibility.

CSR 2.4.2: Rare materials: Make a 550 note about changes in statement of responsibility. See DCRM(S) 1E15.

There are no changes in the short history of The Oxford Gazette

Page 72: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Designation of edition (RDA core)

• Designation of edition must be transcribed, if found.

• Statement of responsibility relating to the edition is not core in RDA but is PCC core for rare materials.

• The Oxford Gazette does not have a designation of edition.

Page 73: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Numeric designation of the first issue or part (RDA core)

CSR 2.6.2: Follow 2.6.2.3 Alternative and make a note (2.17.5.3) rather than recording [this] element (e.g., "Began ..."). Record or supply … designation of the first issue whenever this information is available, regardless of whether the first issue is in hand or not.

BUT: Rare materials: Record the element as instructed. Do not apply the alternative instruction in 2.6.2.3 to make a note unless the first issue is not available (see DCRM(S) 3A1, 3B).

The Oxford Gazette: the numeral looks like a roman numeral, but examination of the text shows that this is the form used by the printer for the Arabic numeral 1. Following DCRM principles for transcription, we transcribe the form intended.

245 04 $a The Oxford gazette / $c published by authority.

362 0 $a Numb. 1

Page 74: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Chronological designation of the first issue or part (RDA core)

CSR 2.6.3: Follow 2.6.3.3 Alternative and make a note (2.17.5.3) rather than recording [this] element (e.g., "Began ..."). Record or supply … designation of the first issue whenever this information is available, regardless of whether the first issue is in hand or not.

BUT: Rare materials: Record the element as instructed. Do not apply the alternative instruction in 2.6.3.3 to make a note unless the first issue is not available (see DCRM(S) 3A1, 3C).

The Oxford Gazette: No chronological designation on the resource, but under RDA 2.6.3.2 we can record this information from another source. The information can be inferred from the dates of the events recorded.

245 04 $a The Oxford gazette / $c published by authority.

362 0 $a Numb. 1 ([November 18, 1665])

Page 75: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Numeric designation of the last issue or part (RDA core)

CSR 2.6.4: Follow 2.6.4.3 Alternative and make a note (2.17.5.3) rather than recording [this] element (e.g., "Ceased ..."). Record or supply … designation of the last issue whenever this information is available, regardless of whether the last issue is in hand or not.

BUT: Rare materials: Record the element as instructed. Do not apply the alternative instruction in 2.6.4.3 to make a note unless the last issue is not available (see DCRM(S) 3A1, 3B).

245 04 $a The Oxford gazette / $c published by authority.

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23

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Chronological designation of the last issue or part (RDA core)

CSR 2.6.5: Follow 2.6.5.3 Alternative and make a note (2.17.5.3) rather than recording [this] element (e.g., "Ceased ..."). Record or supply … designation of the last issue whenever this information is available, regardless of whether the last issue is in hand or not.

BUT: Rare materials: Record the element as instructed. Do not apply the alternative instruction in 2.6.5.3 to make a note unless the last issue is not available (see DCRM(S) 3A1, 3C).

DCRM(S) 3C3. When the chronological designation is based on the Julian (Old Style) calendar, and the serial is known to have been issued in the following year according to the Gregorian (New Style) calendar, transcribe the date as it appears and supply the Gregorian year in square brackets.

245 04 $a The Oxford gazette / $c published by authority.

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

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Place of publication (RDA core)

CSR 2.8.2: If more than one place, only the first recorded is required.

But: Rare materials: Generally transcribe all places of publication (see DCRM(S) 4B6.1-2). If a place of publication is known to be fictitious or incorrect, supply a correction in square brackets (see DCRM(S) 4B9)

Modern form of the place name supplied following DCRM(S) 4B3.

245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford]

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

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Publisher's name (RDA core)

CSR 2.8.4: If more than one publisher, only the first recorded is required.

But: Rare materials: Generally transcribe all publishers' names (see DCRM(S) 4C6.1-2). If a publisher's name is known to be fictitious or incorrect, supply a correction in square brackets (see DCRM(S) 4C5)

DCRM(S) 4C2: Transcribe the name of the publisher, together with any associated words, as it appears in the serial.

DCRM(S) 4A6: Statements relating to printing will sometimes be more appropriately transcribed as elements of publication, distribution, etc. in early printed serials.

245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for

the use of some merchants and gentlemen, who desire them

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to

Thursday February 1, 1665 [that is, 1666])

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Date of publication (RDA core)

CSR 2.8.6: Record the publication date(s) of first and/or last issue if the dates are known and the first and/or last issues are in hand.

But: Rare materials: Transcribe date(s) of the first and/or last issue (see DCRM(S) 4D1.2). If a date of publication is known to be fictitious or incorrect, supply the correct year in square brackets (see DCRM(S) 4D2.3).

The Oxford Gazette: There are no publication dates to transcribe, but we can infer the dates from the issue dates.

245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for the use of some merchants and gentlemen, who desire them, $c [1665]-[1666]

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

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Distribution, Manufacture, Copyright StatementsDistribution and Manufacture information is PCC Core for rare serials when present in the resource.

Copyright date is PCC recommended for rare serials when present in the resource. If a full transcription of the copyright statement is desired, record it in a note

There is no distribution, manufacture, or copyright information in The Oxford Gazette. As seen above, "Printed by Leonard Litchfield …" has been interpreted as publication information.

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Frequency (PCC core)

CSR 2.14. Current frequency (310) is a core element for CONSER, if known. Former frequency (321) is not required on original records

But: Rare materials: Record former frequency, if known (see DCRM(S) 7B1.2).

There are no special procedures for recording frequency of rare serials.

245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for the use of some merchants and gentlemen, who desire them, $c [1665]-[1666]

310 $a Semiweekly

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

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Note on title and issue used as basis for identification (PCC core)• CSR 2.17.2. Always make a note giving the source of title,

even if it is the title page. Combine the note with a "Description based on" note (see 2.17.13). Encode the two notes in a single 588 field.

• CSR 2.17.13. • Always provide a "Description based on" note even if first issue is in

hand. • Wording in RDA: "Identification of the resource based on: ... " is

only an example. CONSER will continue to use "Description based on" wording.

• Always make a note ("Latest issue consulted:") identifying the latest issues used as the basis for identification of the resource even if last issue is in hand.

• Rare materials: Transcribe the numbering for the issue, part, or iteration used as the basis for identification in the same order as in the numbering area, and with the appropriate prescribed punctuation (see DCRM(S) 7B21.1, 7B21.2)

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Note on title and issue used as basis for identification (PCC core)

245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for the use of some merchants and gentlemen, who desire them, $c [1665]-[1666]

310 $a Semiweekly

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

588 $a Description based on: Numb. 1 ([November 18, 1665]); title from caption.

588 $a Latest issue consulted: Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

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Media (PCC core) and Carrier Type (RDA core)

The Oxford Gazette: Each issue is printed on both sides of a single sheet.

As with other printed materials, the carrier type for rare serials is more commonly "volume," but in this case we record "sheet".

245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for

the use of some merchants and gentlemen, who desire them, $c [1665]-[1666]

310 $a Semiweekly

337 $a unmediated $2 rdamedia

338 $a sheet $2 rdacarrier

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

588 $a Description based on: Numb. 1 ([November 18, 1665]); title from caption.

588 $a Latest issue consulted: Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

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Extent (RDA core)

CSR 3.4. Both the number of units and the term indicating the type of unit are required for a completed or "dead" resource (in any format) for which the total extent is known.

245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for the use of some merchants and gentlemen, who desire them, $c [1665]-[1666]

300 $a 23 sheets

310 $a Semiweekly

337 $a unmediated $2 rdamedia

338 $a sheet $2 rdacarrier

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

588 $a Description based on: Numb. 1 ([November 18, 1665]); title from caption.

588 $a Latest issue consulted: Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

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Dimensions (RDA core)

CSR 3.5. Required only for resources other than print serials.

But: Rare materials: Required for serials in all formats.

245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for the use of some merchants and gentlemen, who desire them, $c [1665]-[1666]

300 $a 23 sheets ; $c 29-31 cm

310 $a Semiweekly

337 $a unmediated $2 rdamedia

338 $a sheet $2 rdacarrier

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

588 $a Description based on: Numb. 1 ([November 18, 1665]); title from caption.

588 $a Latest issue consulted: Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

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Content type (RDA core)245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for the use of some merchants and gentlemen, who desire them, $c [1665]-[1666]

300 $a 23 sheets ; $c 29-31 cm

310 $a Semiweekly

336 $a text $2 rdacontent

337 $a unmediated $2 rdamedia

338 $a sheet $2 rdacarrier

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

588 $a Description based on: Numb. 1 ([November 18, 1665]); title from caption.

588 $a Latest issue consulted: Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

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Relationships

Record relationships to other entities as appropriate. The Oxford Gazette has a sequential work relationship to The London Gazette and was edited by Henry Muddiman.

Page 89: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Relationships245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for the use of some merchants and gentlemen, who desire them, $c [1665]-[1666]

300 $a 23 sheets ; $c 29-31 cm

310 $a Semiweekly

336 $a text $2 rdacontent

337 $a unmediated $2 rdamedia

338 $a sheet $2 rdacarrier

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

588 $a Description based on: Numb. 1 ([November 18, 1665]); title from caption.

588 $a Latest issue consulted: Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

700 1 $a Muddiman, Henry, $d 1628 or 1629-1692, $e editor.

785 00 $t London gazette $w (DLC) 15003600 $w (OCoLC)6672113

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CSR required non-RDA and MARC data

• Cataloging source: language of cataloging. Use "eng" (040 $b)

• Cataloging source: description conventions. Use "rda" (040 $e, directly after $b)

Rare materials: use "rda" and "dcrms" recorded in separate subfields $e directly after $b

• Authentication code. If creating BIBCO records, use "pcc" (042)

• Subject and genre/form access. As appropriate, assign a complement of access points that provide access to at least the primary subject and/or form. Use terms from established thesauri.

Rare materials: adding genre/form terms from one of the RBMS controlled vocabularies or other thesaurus is strongly recommended.

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CSR required non-RDA and MARC data040 $a [MARC library code] $b eng $e rda $e dcrms $c [MARC library code] $d …

245 04 $a The Oxford gazette / $c published by authority.

264 _1 $a Oxon [Oxford] : $b Printed by Leonard Litchfield, and reprinted at London, for the use of some merchants and gentlemen, who desire them, $c [1665]-[1666]

300 $a 23 sheets ; $c 29-31 cm

310 $a Semiweekly

336 $a text $2 rdacontent

337 $a unmediated $2 rdamedia

338 $a sheet $2 rdacarrier

362 0 $a Numb. 1 ([November 18, 1665])-Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

588 $a Description based on: Numb. 1 ([November 18, 1665]); title from caption.

588 $a Latest issue consulted: Numb. 23 (From Monday January 29 to Thursday February 1, 1665 [that is, 1666])

651 0 $a Great Britain $x History $y Charles II, 1660-1685 $v Newspapers.

655 7 $a Newspapers $2 rbgenr or

655 7 $a Newspapers $2 lcgft

700 1 $a Muddiman, Henry, $d 1628 or 1629-1692, $e editor.

785 00 $t London gazette $w (DLC) 15003600 $w (OCoLC)6672113

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Applying the RDA CONSER Standard Record to Rare

Serials

NISO/NASIG Joint Webinar:

Not Business as Usual: Special Cases in RDA Serials Cataloging

May 20, 2015

Robert L. Maxwell

Brigham Young University

[email protected]

Page 93: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

NISO/NASIG Joint Webinar • May 20, 2015

Questions?All questions will be posted with presenter answers on

the NISO website following the webinar:

http://www.niso.org/news/events/2015/webinars/nasig_rda/

NISO/NASIG Joint Webinar

Not Business as Usual:

Special cases in RDA serials cataloging

Page 94: NISO/NASIG Joint Webinar: Not Business as Usual: Special cases in RDA serials cataloging

Thank you for joining us today.

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