Mso excel 2003 tips & tricks

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  • 1.M icros of Exce l t2003Trick s n Tips

2. D at h e e t asCopy righ t2008 P roph e tT ch nol s P y Ld e ogie t tI N 9 78-0-9 8049 22-0-0SBT is w ork is l nce d unde r t e Cre at e Com m ons A t ributh icehivt ion-Noncom m e rcial are -ShA le 2.5 A ust ia L nse . T v w a copy oft is l nce , vikral iceo ie h ice isith t p://cre at e com m ons.org/l nse s/by -nc-sa/2.5/au/tiviceor, (b) se nd a lt e r t Cre at e Com m ons, 171 2nd St e t Suit 300, San Fe t oiv re , erancisco,California, 9 4105, USA . Pe ase contlactt e publ e r ify ou w ish t re q ue stal rnat e h ish ote ivl nce arrange m e nt ices.T cont oactt e aut or se nd e m ailo support m se xce lh ht@ 2003.com or w rit t e oP B 70, StL onards, NSW 159 0 A ust ia O ox eralTrade m ark sAl lbrand nam e s, productnam e s and re gist re d t erade m ark s are ow ne d by t e ir hre spe ct e h ol rs. ivdeT sn T is a t rick ips rade m ark l nse d t P ice o roph e tT ch nol s P y Ld. M icrosof and e ogie t ttM icrosof Exce l t 2003 are e it e r re gist re d th erade m ark s or trande m ark s oft e M icrosof htCorporation. A dobe A crobatR e ade r are t rade m ark s ofA dobe Sy st m seIncorporat d.eR e f re nce s t com panie s and product in t is docum e ntare f t e purpose ofe o sh or hil rat note ndorse m e nt T is w ork and t e aut or are notafil e d or e ndorse d lust ion . h hhf iatby t e M icrosof Corporat ht ion.Not ofLice iabilyitT e inf horm at in t is w ork is dist ionh ribut d on an " s-I basis, w it outw arrant . W h il eA s" hy epre caut h as be e n t e n in t e pre parat oft is w ork , t e aut or sh al av no ionakhionh h h l e hl it t any pe rson or e nt y w it re spe ctt any l or dam age cause d or al ge diabily oit ho oss let h av cause d dire cty or indire cty by t e inst o ellhruct ions containe d in t is w ork .hUse ofm one t ary figure s in t is w ork is f il rat e purpose s onl and doe s nothor lust iv yre pre se ntfinancial ice in any w ay . Nam e s in t is w ork are pure l f ionaladvhy ict anduse d f il rat e purpose s onl D e scriptor lust ivy. ions ofbe t ing and gam bl are fting oril rat e purpose s and sh oul notbe re l d upon nor do t e y re pre se ntan lust iv diehe ndorse m e ntofgam bling.A l xam pls prov d in t is w ork are com plt f ion.lee ideh e e ictA l orm ul and cal atlf as cul ions de scribe d in t is w ork can notbe re l d on. hieVie w ing S ugge s t ionT is e lct h e ronic docum e nth as be e n de signe d f v w ing dire cty w it A dobeor iel hA crobatR e ade r or print t an I A 5 size book lting oSOe .Cov r Ph ot Am at r ph ot t e n at t e s it of t e Th e T e le Apos t e s e oueo akh eh w v ll e d alocatong t e Gre at O ce an Road in Aus t ia. hral 3. H ow do I H ow do I H ow do I s e e alt e lhh igh l ta ce ligh l cre at a s e rie seform u l on aas bas e d on s pe cialof nu m be rs ? w ork s h e e t? condit ?ions Page 1Page 3 Page 52003 Trick s n TipsH ow do I H ow do I cre atecou ntt e ce l h ls an IF form u la?t atonl m e e t hy M icros of Exce l m y crit ria? e Page 8 Page 12t H ow do IH ow do I s u m a s e tofh ide s om e ofnu m be rs t athm y w ork s h e e t ? sm e e tm y crit ria?e Page 18 Page 23H ow do IH ow do I fre e ze h e adings s oH ow do Il u p ans w e rs inookI dontl e t e mos hm ak e m y anot e r t e ?h ablw h e n I s crollw ork s h e e tt abs arou nd? col rfu lou?Page 26Page 32Page 35 4. H ow do I cre at a s e rie s of num be rs ?eAu t at Se rie s Com pltom ic e ionTh e re are m any t e s w h e n you w ant t cre at a s e rie s of num be rs or dat s imoe eacros s a row or col n. Y can cre at a s e rie s m anual by t umouelyyping 1, 2, 3, intot e ir re s pe ct e ce l or by us ing a f h iv lsorm ul s uch as C4+ 1, C5+ 1, e t a c.M icros of Exce lt prov s a conv nie nt s h ortide ecut t cre ato ing a s e rie s , s im pl byys t ing t e f t and s e cond ce l in t e s e rie s , s e lct art hirslsh e ing t e t o ce l and t e n hwlshdragging s e lct e ion are a out t t e re q uire d s e t of ce l .o hlsSce nario Cre ating a s e rie s of ye arsCons ide r a cas h fow t e t at s um m aris e s t e incom e and e xpe ns e s ov r al abl hh es e rie s of ye ars as s h ow n be l . owSt p 1: Ent r t e f t t o ye ars of t e s e rie see h irs w hT cre at a s e rie s w e ne e d t t lExce l h at t e s e rie s is . In our e xam pl Ce lB3 o e o e l w helis 01/ 2000 and C3 is 01/ 2001 as s h ow n be l . Not t at t e ce l 01/ 01/ow e h hlform at ing in t is e xam pl is s e t s o t at onl t e ye ar is s h ow n. th eh y h 5. M icros of Exce l t 2003 Trick s n TipsSt p 2: Se lct t e ce l t at s h ow f t and s e cond e lm e nt of t e s e rie seeh l h s irs eshCl -and-drag w it t e m ous e t s e lct ce l B3 and C3. ick h h oelsSt p 3: Cl -and-drag t e b ot om -lf corne r of t e ce land drag teickhte th locom plt t e s e rie se e hUs e t e m ous e t cl -and-h ol t e bot om -lf corne r of ce lC3.h o ick d hte tlTh e drag t e s e lct he ion out unt G3. Th e s cre e n s h oul l s im il t be l . ild ook ar o owO nce t e s e rie s re gion is s e lct d t e n re las e t e m ous e but on. h e eh eh tFinis h : Exce l ilaut atw l om ical com plt t e s e rie s f t e s e lctly e e h or h e ion. 6. H ow do I s e e alt e f lhorm ul on a w ork s h e e tas?V w Form u l I Ce ls ieae n lSom e t e s it is h andy t v w (and print t e fimo ie ) h orm ul in alt e ce l in a aelh lss pre ads h e e t w it out h avhing t m anual e nt r e ach ce l Be ing abl t v w alo ly el. e o ie lte f horm ul m ak e s it e as ie r t de bug our ow n s pre ads h e e t as w e las m ak ing itae os ls im plr t unde rs t e oand ot e r pe opl s pre ads h e e t . he s sSce nario V w ing t e fieh orm ul in a t l. aeab eY m ay h av a t e t at cont ou eabl hains a l t of nam e s (Col n A), t e ir ne t w e alis um h th(Col n B) and t e num be r of ye ars t e y h av be e n w ork ing (Col n C). Be h indumhheumt e s ce ne s t e s pre ads h e e t cal at s t e am ount of m one y e ach pe rs on m ade h hcul e h(Col n D ) and t e av rage am ount m ade acros s our s am pl s e lctum h e ee ion (Ce lD 19 ). l 7. M icros of Exce lt 2003 Trick s n TipsSt p 1: Pre s s t e Ct and ~ k e ys on t e k e yb oard at t e s am e t e tehrlhhimov w. ieP s s ing t e Ct and ~ k e ys s h ow s t e f rehrlh orm ul in e v ry ce lon t e w ork s h e e taee lh .Y are now abl t v w t e unde rl oue o ieh ying logic of t is s pre ads h e e th.H el ping Not : In t is curre nt v w you can print t is page out t your print r eh ieh oe .St p 2: Pre s s t e Ct and ~ k e ys t re tehrl ourn t t e norm al ie w . o h v 8. H ow do I h igh l t a ce lbas e d on s pe cialighlconditions ? Cond itionalForm at ingtTh e re are m any occas ions w h e re you m ay w ant t h av Exce l ange t eoech hform at ing of a ce land it cont nt de pe nding on t e v ue in t e ce l Th is coult lse s hal h l. dbe h andy t h igh l t s e ctoigh ions of your s pre ads h e e t bas e d on dif e re nt s ce narios .fSce nario Bank Account BalanceY m ay h av a ce lt at cont oue lh ains t e t al ance of alyour bank account andh ot ballsit ge t h igh l t d in ye l if t e bal sigh e low h ance f l be l $als ow 0.Th e figure be l s h ow s t e s pre ads h e e t w it a Ne t V ue > $ ow h h al 0.00. Th eform at ing of t is ce lis in it norm alorm att hls f .F for inancial e curit w e w ant Exce lo h igh l t t e Ne t V ue (ce lC9 ) w h e n s yt igh hallt e ne t v ue am ount drops be l $ hal ow 0.00.St p 1: Se lct t e ce lw e w ant t appl conditeeh l o y ional orm at ing t ft o 9. M icros of Exce lt 2003Trick s n TipsSt p 2: Se lct t e Conditee hionalForm at ing m e nu it m as s h ow n righ t t eSt p 3: T lExce l h at t e s pe cial orm at ing conditee l wh ftions areSt p 4: Pre s s t e e hForm at b ut on t t ose tt e f h orm at oft e ce lw h e n t is hlhcondit ion is m e t 10. St p 5: Pre s s O K t acce pt t e conditeo hions and conditional lfce l orm at ing tIn t e Fhorm at Ce l dial box, pre s s t e O K but on t acce pt t e condit ls ogh to hional l ce lform at.In t e Condith ional orm at ing dial box, pre s s t e O K but on appl t e Ft ogh ty hcondit ions .L t us as s um e t at w e w e nt out s h opping t at day and s pe nt $e hh2,000 us ing Cre ditCard 1 and updat d ce lC6 t re fe ct t is ch ange . As you can s e e , t e Ne t V uee lol h halh as droppe d be l $ and t e ce laut at l h igh l t t is . ow 0hl om icaly igh s h 11. M icros of Exce l t 2003Trick s n TipsH ow do I cre at an IF fe orm ul a?I St e m e nt F atsNorm al w e cal at t e v ue of a ce lbas e d on t e v ue in anot e r ce l flycul e hall h alh l or ,e xam pl m ul y a v ue by 4 and put t at ans w e r in anot e r ce l O ccas ionaletipl al hhl .lyw e w ant t cal at t e v ue of a ce lonl if a ce rt o cul e hall yain crit ria is m e te .Sce nario Applying an aut at dis count on an inv om icoice .In t is e xam pl w e w ant t cre at an invh e oeoice t at aut at l appl s a 10% hom icaly iedis count if t e original al of t e orde r e xce e ds $hv ue h100.Th e figure be l s h ow s a s am pl inv ow eoice s pre ads h e e t Each l (L s 4, 5, 6 . ine ineand 7) is individual t l d and t e n s ubt al d in Ce lE9 .l al yiehot l elSt p 1: Se lct e et e ce lt at hlhw ilcontl aint e condit hionalcal atcul ion (IFs t e m e nt at ).Cl on t e E10ickhce l l. 12. St p 2: Se lct t e Pas t Funct ee he ion M e nu it me as s h ow n righ tSt p 3: Se lct t e IF s t e m e nt feehat rom t e Pas t Funct h e ion s e lct e ion b oxIn t e P t Fh as e unct ion dial box, s e lct Log eogical f rom t e Fhunction Cat gory andeIF from t e F h unct ion Nam e t e n pre s s t e O K but on. h h t 13. M icros of Exce l t 2003Trick s n TipsSt p 4: Ent r t e conditee hional orm ul int t e Pas t Funct f ao h e ion h e l rpeH el ping Not : Y can m ov t e h e l r box around t e s cre e n by cl -and- e ou e hpe h ickdragging anyw h e re in t e gre y are a of t e box. hhTh e Logical e s t f l de t rm ine s w h at s pe cial_t ie deconditions w e w ant t appl Ino y.t is cas e , t e s pe cial hh condit ion is w h e n t e s ubt alie l (Ce lE9 ) is gre at r t an h ot f dle h$ 100.00 (100). 14. In t e circum s thance s w h e re t e Lh ogical e s t is T t e n t e V ue _if rue _t rue h hal _tf l is appl d. In t is cas e t e s ubt alie l (E9 ) e xce e ds $ ie dieh h ot f d100.00 (E9 =$ 270.40)so t e L h ogical e s t is t_true and w e w ant t appl a dis count of 10% t t e s ubt al oy o hotam ount (f orm ul = -10% *E9 ).aIn t e circum s thance s w h e re t e Lh ogical e s t is F s e t e n t e V ue _if ale _t alh h al_f sf l is appl d. In our f ie d ieorm ul w e w ant a dis count of $ a 0.00 appl d w h e n t e ie hs ubt alie l (E9 ) is ls s t an or e q ualo $ot f de ht 100.00.P s s t e O K but on w h e n you are s at f d t at t e f reh t is ie hh orm ul is corre ct a.In our e xam pl t e s ubt al al is $ e h ot v ue 270.40, w h ich e xce e ds t e $ h 100.00t re s h ol s o a 10% dis count is appl d. hd ieIf f s om e re as on w e de cide d not t orde r any Exe cut e Gif Se t (D 7=0) t e noroivt s ht e s ubt al s not e xce e d t e $ h ot doeh 100.00 t re s h ol and no dis count is appl d.h die 15. M icros of Exce lt 2003 Trick s n TipsH ow do I count t e ce l t at onl m e e t m y crit ria? h l hs y eCO UNTI St e m e nt F atsO ccas ional you m igh t h av a l t of it m s and you w ant t count h ow m anylyeiseot e s ce rt imain crit rion is m e t F e xam pl you m igh t w ant t count h ow m any e . or eoD av s t e re are in a l t of Ch ris t id h isian nam e s or count h ow m any purch as e se xce e de d $100.00.Sce nario Count h ow m any f s occurre d in a l t of pas s / ailail isfe xam re s ultsIn t is e xam pl w e h av a l t of s th eeisude nt and t e ir pas s / ail s ul of a re ce nts hf retse xam as s h ow n be l and w e w ant t count h ow m any s t ow oude nt pas s e d t e e xam . s h 16. St p 1: Se lct t e ce lw e w ant Exce l o re te e h lturn t e num b e r of P hASSm ark s in.Us e t e m ous e t cl on Ce lB15 t s e lct t e ce lh o ick l oeh l.St p 2: Se lct t e Pas t Functe eheionm e nu it m as s h ow n righ t e 17. M icros of Exce lt 2003Trick s n TipsSt p 3: Se lct t e CO UNTIF s t e m e nt f e ehat rom t e Pas t Funct h e ion s e lct e ionb ox.In t e P t Fh as e unction dial box, s e lct St is t fog e at ical rom t e Fh unct ion Cat goryeand CO UNTIF from t e F h unction Nam e t e n pre s s t e O K but on. hh t 18. St p 4: Ent r t e re q uire d infee h orm ation int t e Pas t Functo h e ion h e l rpeH el ping Not : Y can m ov t e h e l r box around t e s cre e n by cl -and- e ou e hpe h ickdragging anyw h e re in t e gre y are a of t e box. hhTh e Range f l de t rm ine s t e range of ce l Exce l ill t pe rf ie d ehls w look oorm t ehcount in. W e can e it e r us e t e m ous e t s e lct t e range or m anual thh oehl ype t eyhce lre f re nce s dire ct y int t e t xt box. In our e xam pl t e ce lrange s t s atl e lo h e e h l artB4 and goe s dow n t B13.o 19. M icros of Exce lt 2003Trick s n TipsH elping Not : Ce lrange s can be a s e lct e l e ion of ce l , a col n, row or box of l sumce l , or a pre -de f d nam e d range . Ce lre f re nce s can be of any tlsine l e ype includingre l iv (e g B4), abs ol e (e g $ 4), m ixe d re f re nce (e g B$ and nam e d.at e utB$ e4),Th e Crit ria is a condit e ional t e m e nt t at is s im il t t e condit s ath ar o hionals t e m e nt in t e IF s t e m e nt In our cas e w e w ant t count t e num be r of ce l athat . ohlsw it Ph ASS in t e ide nt ie d range . Re m e m be r t at t xt f l are a s pe cial ort hif heie ds sof f l and ne e d t s t and e nd w it inv rt d com m as . ie d o arthe eP s s t e O K but on w h e n you are s at f d t at t e f reh t is ie hh orm ul is corre ct a.St p 5: Re pe at s t p 4 t count t e num b e r of f s .e e o hailSe lct Ce lB16. elUs e t e P t Fh as e orm ul f a unct ion and s e lct St is t f e at ical rom t e fh unction cat gory el t and CO UNTIF fisrom t e f hunction l t is .F l St p 4 abov m ak ing t e Range = B4:B13 and t e Crit ria = F . olow eehheAILP s s t e O K but on w h e n you are s at f d t at t e f reh t is ie hh orm ul is corre ct a. 20. Finis h : Th e s pre ads h e e t now count t e num b e r of pas s e s and f s fs hail romt e lt h is .Th e s pre ads h e e t w ilnow l s im il t t e flook ar o h igure be l . ow 21. M icros of Exce lt 2003 Trick s n TipsH ow do I s um a s e t of num be rs t at m e e t m y crit ria? h eSUM I St e m e nt F atsSUM IF is a f unct ion t at al s you t add th lowooge t e r v ue s f h alrom a l t if aisnom inat d crit ria is m e t F e xam pl, you m igh t w ant t t alh e am ount of e e . or e o ot th ours w ork e d by f l im e e m pl e s out of a ge ne ralis t cont ul-t oye laining f l im e , ul -tpart im e and cas ual m pl e s .-te oyeSce nario Cal at t e w innings f cul e h rom a l t of s port b e t . is s sIn t is e xam pl w e h av a s pre ads h e e t t at l t t e be t pl d on w h o w ilw inh ee h is s hs ace lvarious t nnis m at e s on t e w e e k e nd (Col n A), t e am ount be t on t at echhum hhm at (Col n B), t e odds of w inning (Col n C), and t e po...