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Monthly Revenue Performance Review
2011-12Month : Date : Branch :
1
Monthly Review
Brief Summary for the Month
Particulars
Budget for the month Actual for the Month
% Achieved Revenue
Volume Revenue
Rev Per Cbm
Volume Rev
Rev per Cbm
Product wise Brief
E-Consol (CBM)
E- FCL Express (TEU)
E- Africa Express (TEU)
I – Consol (CBM)
I – FCL(TEU)
E- Air Express (KG)
I- Air Express (KG)
STUFFING(TEU)
Financial Brief
Particulars
For The MonthFor the Previous Month
For Year To Date
%age Achieved (YTD)Budget Actual Budget Actual
Budget Actual
Income in Rs.
Expenses in Rs.
Net Profit in Rs.
2
Monthly Review
Position of Local Debtors
0 - 30 30 - 60 60 - 90 90 - 180180 & Abv.
TOTAL
As on Day of Review
As on Last day of Review month
Brokerage Receivables
Overseas Outstanding (UAC
5342004)
Total Collections made (over 60days)
CREDITORS1. Highlights of the month (Revenue)
2. Position till review date & the road further ( Revenue)
3
Monthly Review
Outstanding over 60 days
Salesman Name Customer Name
61-90
91-180
Abv180
Tota
l B.M.Remar
ks
TOTAL
4
Monthly Review
Brokerage Receivables
Shipping line Name 0-30 31-60 61-90
91-180
Ab.180 Total B.M.Remarks
5
Monthly Review
Difference in P&L a/c - E-Freight & Review Slide
P & L Schedule Income as per E-freight P&L A/C
Income as per Review P&L
A/C Reason for the
difference Income ( In INR)
P & L Schedule E-freight P&L
A/C Review P&L
A/C Reason for the
difference Expenses ( In INR)
Note: Income and not net profit to be considered. Figures has to be in YTD. 6
Monthly Review
Internal Audit Report
Sr. No Adverse
Comment by Auditor
Reason for said Comment
Precaution taken to avoid future mistakes
Name of Auditor :
7
Monthly Review Accounting / Financial Statutory CompliancesSr. No
Particulars Yes/No.
1 Whether Service-Tax is correctly charged in every Invoice issued by TGL?
2 Whether Cenvat Credit is correctly availed?
3 Whether the Service-Tax paid is as per the Books of Account?
4 Whether the Service-Tax Return data advised by the Branches tallies with the Books of Account?
5 Whether TDS has been deducted properly from the payments made by TGL?
6 Whether TDS deducted has been paid to the Government of India on time? A statement that this is taken care of by HO should not be accepted.
7 Whether the TDS Amounts made by our Clients as per our Books of Account tallies with the amounts shown on the NSDL Website. If not, the differences to be reported. This is to be done only in October 2010 and June 2011 Reports.
8 Whether the quarterly TDS Return has been filed on due dates and is in agreement with the Books of Account.
9 Whether the Bank Reconciliation has been completed and is correct? In case any stale cheques are shown they have to be first cancelled before the Bank Reconciliation is finalized.
10 Whether confirmations are available for Loans and Advances? This is to be done while auditing the Accounts of September and March.
11 Whether ESI and Profession Tax have been paid in time.
12 Whether the balances in the Prepaid Deposit Account as per our Books of Account is in confirmation with the Statement issued by the Port / CFSs etc… If not, reconciliation is required.
13 Whether Interbranch Reconciliation is up-to-date? If not, month upto which it has been completed has to be advised.
14 Whether the Break-up of Creditors and Debtors is tallying with the Books of Account.
15 Whether the Cash in Hand tallies with the Books of Account?
16 Are all sub job Invoicing completed for the shipments done
17 Whether all provision cost has been updated in Job/sub job level
Note: To be validated by Branch Manager and Accountant 8
Monthly Review
Claims and Legal Cases
S. #Segme
nt POL PODAgent Name
Value of
ClaimClaim Date Status as of Date
9
Monthly Review
Gross Revenue Budget
Particulars (INR)
Current Month YTD 2010-11Budget 10-
11 Actual 10-
11 Budget 10-
11 Actual 10-
11 E Console Express
Gross Revenue (Billing) Operating Expense
E Console Express Income Income as %age of Revenue
I Console Express Gross Revenue (Billing)
Operating Expense I Console Express Income
Income as %age of Revenue FCL – Export Express
Gross Revenue (Billing)
Operating Expense
FCL – Export Express Income
Income as %age of Revenue
FCL – Import Express
Gross Revenue (Billing)
Operating Expense
Note: Income should tally with Income mentioned in Net Revenue & Expense Slide
10
Monthly Review
Particulars (INR)
Current Month YTD 2010-11Budget 10-
11 Actual 10-
11 Budget 10-
11 Actual 10-
11 FCL – Import Express Income
Income as %age of Revenue
Africa Express
Gross Revenue (Billing)
Operating Expense
Africa Express Income
Income as %age of Revenue
Air Export
Gross Revenue (Billing)
Operating Expense
Air Export Income
Income as %age of Revenue
Air Import
Gross Revenue (Billing)
Operating Expense
Air Import Income
Income as %age of Revenue
Project Express
Gross Revenue (Billing)
Operating Expense
Project Express Income
Income as %age of Revenue
11
Monthly Review
Net Revenue & Expense Budget
Particulars (INR) Charge Code
Current Month 11-12 YTD 11-12
%age of Total Budget Actual Budget Actual
Income
E Console Express 1301010005
I Console Express 1301010016
FCL – Export Express 1301010010
FCL – Import Express 1301010015
Africa Express 1301010065
Air Export 1301050005
Air Import 1301050010
Project Express
1301010020 &
1301100005
Total Income
12
Monthly Review
Particulars (INR) Charge Code
Current Month11-12 YTD 11-12
%age of Total Budget Actual Budget Actual
Expenditure Employee Cost
Staff Salary & Wages (Basic) 1405050005
Staff Welfare 1405050080
Employee Engagement 1405050150
Property Cost
Office Rent 1405100005
Electricity Charges 1405100050
Rates & Taxes 1405100010
Security Charges 1405100015
Office Insurance 1405100020
Repairs & Maintenance Office 1405100025
Repair & Maintenance Computer[Hardware} 1405100035
Repair & Maintenance Computer[Software} 1405100040
Communication Cost
Telephone 1405150005
Mobile 1405150015
Internet 1405150020
Postage & Courier 1405150025
13
Monthly Review
Particulars (INR) Charge Code
Current Month11-12 YTD 11-12
%age of Total Budget Actual Budget Actual
Expenditure Travel
Business Travel - Domestic 1405200005
Business Travel - International 1405200010
Accommodation 1405200012
Conveyance 1405200015
Selling & Distribution 1405250005Advertisement &
Publicity 1405250005 Business
Promotion 1405250030Office Expenses 1405300035
Audit & Consultant Fees
1405400031
Professional Charges
1405400015
Printing & Stationary 1405300015 Subscription & Membership 1405300020
Books & Periodicals 1405300025 House Keeping
Expenses 1405300026 Donations 1405300030
Software Expenses 1405300040 MTO Insurance
Charges 1305010032
14
Monthly Review
Particulars (INR)
Charge Code
%age of Total Budget Actual Budget Actua
l Expenditure
Vehicle Expenses
Car Parking
Charges 1405350014 Vehicle Insurance 1405350015 Petrol Expenses 1405350016
Vehicle Repairs & Maintenance 1405350030 Vehicle Hire
Charges 1405350035 Finance & Other
Expenses Term loan Interest 1410010010
Business Loan interest 1410010030
Other Financial Charges 1410010100
Bank Charges 1410050005 Notional
Expenditure Interest On
Working Capital Corporate Expenses
Depreciation Total
Expenditure Net Profit
15
Monthly Review
Monthly Employee Turnover
Sr. No
No of Employee on 1st of month
Name of Employee
Joined /Dept Name
Name of Employee
Left
No of Employee as on last day of the month
Attrition Rate
Note : Attrition Rate = No. of resigned of that month/ Available manpower * 100For example, if in any of the starting day of previous month the manpower was 80 and during that month 5 resigned and 10 joined.. then on the last day of the month Manpower would be 80-5+10 = 85. So Attrition rate = 5/85*100
16
Monthly Review
17