Dana Andrea V. BitagonBSTM 2-2N

College of Tourism, Hospitality and Transportation Management

Bachelor of Science in Tourism Management

Paper(for business letter): Unruled and textured

Size: 8 ¼ by 11 inches

Color(for paper): White(most popular and conservative),off-white and ivory

1

INCH

Letter head (1 inch)

1 INCH

Dateline

Inside Address

Dear Sir:

Complimentary Close

Signature

Enclosure Notation

•Different parts of the letter are positioned in such a way that the margin frames are even.

•The sides and bottom margins are of the width so that the message looks like a picture within a frame.

Mistakes committed in addressing the envelope jeopardize the message of the letter.

A properly addressed envelope should contain the following information to ensure the best service from the post office and to guarantee that the letter reaches the right person:

Name of the recipient Department or division Company name Street address with number, suite number

, floor number(if any),apartment name City/district/province/town/and zip code Country(if sent to another country), or

post office box number, if there is no address

Print or type information in capital letters and in black or dark ink

Double-space entries, except for those with more than three lines

Omit punctuation marks in the addressee’s title, in the initials of the company’s name, in the street number, in the city or state line

Leave two spaces between street address and suite or apartment number, and between the city and province; two to five spaces between the state and the city; and two to five spaces between the state/province and zip code.

There should be 5/8” margin at the bottom and one inch at the left and right margins of the envelope (bough 70)

Area______ Postage 2246 D. ADONIS STREET Pandacan, Manila Zip Code 1090(1 inch) (1 inch) Dr. Milagros M. Pascua XYZ UNIVERSITY OF THE PHILIPPINES HIPPODROMO ST. STA MESA MANILA ZIP CODE 1016

1. What is the standard size of the paper for a business letter?

2. Give two information to consider when properly addressing an envelope:

3. Give two guidelines that should be followed when addressing an envelope:

4. Leave __________ between street address and suite or apartment number, and between the city and province; two to five spaces between the state and the city; and two to five spaces between the state/province and zip code.

5. True or False. Different parts of the letter are positioned in such a way that the margin frames are even.

• Language at Work: A Guide for Effective Business Writing(2011 Edition)

Authors: Lourdes A. Dagdag , Virginia A. Ranin