Community Q & A January 2015

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WELCOME

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sending a text to 37607 which includes “ 111577 ” followed by your question

or comment.

111577 Your question

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WelcomeWays to submit comments/questions

1. Text your comments/questions to 37607.

2. Complete and submit an index card.

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QUESTIONSRECEIVED

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ResourcesSales Tax Proposal OverviewFinancial ReportHuman ResourcesAction Steps

AcademicsStudent Enrollment/GrowthAccountabilityPreK, K-4, 5-8 & High SchoolTechnology

OperationsConstructionAthleticsMaintenance CostsChild Nutrition Program

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What is the expected revenue from the sales tax increase?

Additional Sales Tax

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Additional Sales TaxAmount Additional Amount to be

Generated (Approx.)

¼ Cent $1,125,000

½ Cent $2,250,000

¾ Cent $3,375,000

1 Cent $4,500,000

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Could you please clarify, “up to one cent” language used for the proposed tax?

If the board can adjust the tax, if passed, between ¼ and 1 cent then what is the initial plan by the board and when can/will it adjust?

Sales Tax Proposal

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Sales Tax

The passage of the March 28 sales tax proposition authorizes the board to collect a sales and use tax of up to an additional 1%. With the approval of the board, the rate may be adjusted on January 1, April 1, July 1 and October 1 of each year.

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Sales Tax: Board PlanThe superintendent will present a plan to the school board for adoption upon passage of the sales tax proposition. The plan will recommend the board review the sales tax rate in advance of January 1 deadline considering factors including MFP amounts, enrollment, retirement, and health insurance rates.

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I believe you are presenting a skewed picture when you talk about the sales taxes in other school districts. None of those school districts have the amount of property taxes that folks in Zachary pay for schools.

Current Tax Rates

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Current Taxes

• ZCSB is currently collecting 2 cents• 1 cent for General Operations• 1 cent for General Operation/Education

Facilities. This 1 cent is not collected on Food or Drugs

• W. Feliciana (3 cents), Central (2.5 cents), EBR & Baker (2 cents)

Sales Tax

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Current TaxesProperty Tax

Constitutional: EBR collects 5.25 mills

Renewable:

EBR collects 38.2 mills

Collect ≈ $8 million annually to pay it

down the bond debt service

(building plan)

Rate Type of tax May be used for

5 mills Constitutional General Operations

38.2 mills Renewable General Operations

36 mills Bond Debt Service $129 million Construction Program

Upon Completion

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If we pass the tax, and cap the limit, what happens to our police and fire departments?If EBR is proposing new tax increases and we have a 10 percent cap, how does this affect us?

Sales Tax

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Sales Tax BreakdownAmount Taxing Entity

4 cents State

2 cents Zachary Community School Board

2 cents City of Zachary

1 cents Sewer

3 cent maximum is allowed by Louisiana Constitution for school boards2.5 cent maximum for City as defined by Louisiana ConstitutionCity nor School Board affect each other’s maximum

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How often does the school receive sales tax revenue collected by the Parish? Monthly?What is the process for collection?How do you compare to the budget projections for the same period in the current fiscal year?

Current Year Sales Tax

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Sales Tax ProcedureCollection of Sales Tax Revenue:

Sales tax is collected and disbursed to the school board by the Finance Department/Revenue Division of the City of Baton Rouge and is recorded monthly

School Board receives three monthly advance payments of $100,000; $66,500 and $38,000. The balance of the sale tax due for the month is remitted to the School Board two months later.Current collections are compared to prior year and are used to establish annual sales tax estimates for sales tax revenue projections.

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Sales Tax Collection Data

MONTH 2012-2013 2013-2014 2014-2015YTD

COLLECTIONSJUL $906,171 $768,938 $783,230 $783,230AUG $965,664 $755,410 $793,835 $1,577,065SEP $751,442 $735,594 $951,110 $2,528,175OCT $892,984 $754,414 $855,030 $3,383,205NOV $1,269,824 $945,252 $779,595 $4,162,800DEC $764,523 $964,500 JAN $703,184 $723,043 FEB $704,806 $768,883 MAR $782,329 $806,730 APR $808,300 $845,458 MAY $762,793 $813,131 JUN $765,033 $791,446 $10,077,053 $9,672,799 $4,162,800 $4,162,800

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Are you doing anything about the reassessment of homes in Zachary?If money is in the building fund, but not in the operations fund, could that money be reapportioned to avoid a tax increase?Are you going to ask to raise the citizens’ of Zachary’s property taxes once the sales tax is passed?What is the amount of property tax received annually?How heavily does the school system rely on those taxes?

Property Tax

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AssessorIn response to feedback at the summer town hall meetings concerning the property assessment values, district officials met with the Assessor to share the community's concerns in early Fall 2014.You will need to direct questions about assessments to the East Baton Rouge Parish Assessor's office.

http://www.ebrpa.org/ 225-389-3920

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Building/Construction Fund Update

By law, funds being generated by the construction property tax millage can only be used to repay the bonds sold. Bond money millage cannot be used for general operations.We have no plans for an additional property tax.

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Property Taxes: Operations

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Finance

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Do you have an actual qualified person to work on a budget for the school system?

Financial Staff Qualifications

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Financial Department QualificationsBusiness Manager

Over 11 years with Zachary Community School District15 years as business manager in Ascension Parish School System18 years as legislative auditorBank auditor and finance specialist in United States Army

Accountant B.S. in Accounting from Louisiana State University Over 17 years of experienceOver 11 years with Zachary Community School District

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Budget ProcessDistrict administration work in conjunction with schools

and submit department budget requests

Superintendent reviews and

prioritizes requests

Superintendent works with division administration to

submit draft budget to finance committee

Finance committee submits full budget

to board for approval

Budget is on public review for 15 days prior to full board approval

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Concern: Possible mismanagement of funds, district should be auditedWhere can we find detailed breakdown of expenses and revenue?Can we see the school specific expenses as well?

Audit

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District maintains all financial records for auditing purposes, and they are available at the main office.

District is audited annually by an independent certified accounting firm (Postlethwaite & Netterville) in accordance with state statute.

The Zachary Community School Board has received an unqualified audit opinion (highest ranking) for each of the last 11 years.

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Budgets• Current budget, available online, is formatted in

accordance with the state coding system.• 2014-15 General Fund Budget

• School and district expenses and revenues are available from the business department.

• Board meetings and finance committee meetings are open to the public.

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What will the 2015-16 budget look like with and without the tax?

2015-16 Budget

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Proposed Budget: 2015-2016With Tax

No cuts in programs/No reduction in forceThe board would appropriate approximately $2 million to cover current general fund deficitThe board will review possible additional expenditures

Health insuranceMFP (State’s deficit)Mandates and guidance for the 15-16 SY

The budget will not include the entire amount expected to be generated by additional tax.

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Proposed Budget: 2015-2016Without Tax

Eliminate positions through attrition (retirements and resignations), i.e., employees not replacedReview administration, support staffing & teacher course loadEliminate temporary teaching positions (1 year/semester only) and part-time positionsImplement Reduction in Force Policy if necessary

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According to the numbers that you published indicating revenue and expenditures over the last 7 years, you should have an excess of approximately $4.2 million. So where is this $4.2 million?

Financial History

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Revenue and Expenditure Chart

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Excess FundsAt the end of each fiscal year, all excess funds go into the school district's surplus.Due to the structure of school budgeting, the amounts indicated in the expenditure and revenue columns of the chart do not include any operating transfers in or out of the general fund. In a typical budget year, this may include the amount transferred out to supplement the Child Nutrition program, amounts transferred in from grants, which fund indirect costs, and other smaller transfers. The transfers in total approximately $350,000 in indirect cost over the 7 years, and transfers out to Child Nutrition total approximately $3.7 million.

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School revenues have increased every year since the school began operation. By the end of the 2012-2013 fiscal year, the surplus had grown to about $22 million. In a little over one year, the school board has either spent or budgeted the expenditure of about $10 million of this surplus. Most of this amount was allocated to one time expenditures such as additional construction at Copper Mill and computer purchases. Only about $3 million was used to balance the general operating fund for the two fiscal years ending in 2014 and 2015. With an estimated $12 million remaining in surplus at the end of the current fiscal year, why does the school administration believe they should grow this surplus with additional sales tax revenue? What are the plans for this surplus?

Surplus

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SurplusAmount

• Good Stewards • As a new school district, there was a goal to build the estimated 15%

recommended by the state for emergency funds

By end of 2006$14.6 millionof the $22 million

Was collected in the first 3 years w/ growth• awaiting buildings, larger class sizes, less programs which

equated to less operation costs and less salary costs; • Hurricane Katrina and #1 Status: spike in sales tax

revenue, while awaiting the facilities to catch up with the growth that was experienced as a new high performing district

2006-2008Approximately $5 million collected

• Continued major construction• Continued to move kids out of T-Buildings and larger

class sizes

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Surplus UsageArea Amount Notes

2014-2015Construction Completion

$5 million • Used to construct a gym and additional classroom spaces for Art, Music, Foreign Language, Computer, PE, Special Education at CME, not in the bond plan

• Building funds used first, allowed the general funds intended to supplement the building plans (i.e., furniture, equipment and property) to remain in the general fund /collect interest

2013-20142014-2015Technology

$1.35 million Computer readiness for testingNo additional funds received, unfunded MandateNote: We froze our own computer replacement cycle 2 years prior because of financial outlook

2013-20142014-2015Operating Deficits

Approximately $2 million annually

• Operating deficits (including Child Nutrition transfers)

• Amounts continue to increase• Many measures taken and continue to be taken• Board approved these funds with extensive look

into budget

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SurplusAs a new school district we needed to save money.In the early years there were 4 schools, now we have 8.When construction began, it was clear that part of the surplus would have to be used for facilities projects that did not have the money in the construction budget.The decision was made to leave these funds in the surplus during bond sales to ensure the highest bond rating possible.Initially there was $600,000 annually allocated to the computer replacement cycle. When the budget got tight in 2009, the $600,000 was eliminated and the replacement of computers was drastically reduced.We operated on very limited replacement cycle until the state released Technology Readiness requirements for PARCC testing which dictate a 5:1 student to computer ratio.

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What are the specific mandates both state and federal that have been issued?

Unfunded Mandates

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Unfunded MandatesEmployer mandated retirement contribution (Almost $4 million)Technology Readiness (5 to 1 student to computer ratio for required state online testing)National Board Certification supplements ($5,000 per employee)Extended Sick Leave (FT employees eligible for 90 days of additional sick leave at 65% of pay)LEAP remediationCompass Stipends

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Can you change retirement contributions, are you considering doing so?Wow, look at the increase in retirement! That needs attention and creative alternative solutions!What impact does the retirement reduction in costs have on the need for additional revenue? Has it been factored into the need for additional sales tax revenue?

Retirement

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Retirement: MandatedEmployer rates are set by legislature.Rates affect all full-time employees, as well as some part-time and substitutes.In November 2014, the Public Retirement Committee met to adopt and establish employer contribution rates for FY 2015-2016

Favorable outcome of a 1.7% reduction in employer contribution rates for the 2015-16 fiscal year (≈$500,000) Though we remain hopeful this will begin a downward trend, we are being very careful with making assumptions, as these rates are determined each year.

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Entergy Corporation just went through this and CHANGED the contributions. Is this something ZCSD is considering?

Retiree Health Insurance Benefits

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Health Insurance Increased number of teacher retirees in recent years statewide due to assessment and accountability changesGrew from $85,695 in 2008-09 school year to approximately $450,000 anticipated in 2014-15Have shared increase with employees

Employer to Employee Share went from 75/25 to 68/32 since start of district

In order to maintain Grandfathered status of health plan, the district cannot make any changes to employee plans or decrease the percent of premiums the employer pays by more than 5% and the plan must meet the definition of affordable for all employees (9.5%).

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What are the declining revenues?How much are our schools bringing in from grants, and what are the grants?What kind of grants have you gotten since the reduction?Have increased sales taxes covered these amounts?

MFP/Grants

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Minimum Foundation Program

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Minimum Foundation ProgramYear Budgetary Impact (-) Budgetary Impact (+)

2013-14 State-mandated one-time teacher raise (Cost ≈ $334,000)

One-time additional MFP supplement

(Increase ≈ $668,029)

2014-15 State-mandated one-time teacher raise becomes permanent raise

(Cost ≈ $334,000)

Legislature extended MFP supplement

(Increase ≈ $668,029)

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What is meant by declining revenue?Increases in MFP funding from year to year reflect additional per pupil allotments for years where there was a growing student population, but do not include the amounts to cover the additional mandates or expenses.Prior to 2009, school districts annually received a 2.75% increase to take care of rising expenses such as increasing costs, mandates, employee steps, etc.Elimination/decrease in grant funding, while continuing required programs.

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Grants Lost and ReducedState grant funding has decreased. In 2007-08, the district received $703,081; by 2013-14 the amount had reduced to $178,460.

Some of the grants which have been eliminated are:

• La Teacher Assistance And Assessment Program

• Superior Textbook Program (8G)• Leap 21 Tutoring Program• Multisensory Structured Language

(8G)• National Board Certified Teachers• 9th Grade Redesign (8G)• K-3 Reading/Math Incentive• Teacher Quality (8G)• Math Lab ZES (8G)• Pre K-12 State Reading Plan (8G)

• Student Enhancement (8G)• Classroom Based Technology• Early Warning Student Counts (Nga)• Credit Recovery Grant• Ensuring Literacy For All -Reading

First• Nationally Certified Speech

Pathologists• Flexible Pay Program• C&T Ed Dual Enrollment

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Existing GrantsFederal Grants

Year Amount2008-2009 $91,751.582009-2010 $108,827.222010-2011 $97,133.202011-2012 $90,793.112012-2013 $102,235.232013-2014 $84,317.082014-2015 $92,503.00

TITLE I TITLE II TITLE IV TITLE VVOCATIONALEDUCATION

2003-04 $319,396 $89,225 $3,425 $2,447 $40,7232004-05 $802,046 $275,780 $25,509 $25,509 $11,7362005-06 $819,365 $364,507 $30,263 $85,317 $46,2562006-07 $988,972 $342,608 $16,408 $4,771 $12,2312007-08 $706,323 $264,814 $14,757 $4,963 $22,2502008-09 $688,115 $312,110 $5,996 $0 $26,0212009-10 $668,159 $268,913 $0 $0 $33,1342010-11 $691,852 $285,492 $4,030 $0 $16,9602011-12 $600,786 $260,042 $114 $0 $54,1662012-13 $540,875 $243,164 $0 $0 $57,5992013-14 $492,564 $268,079 $0 $0 $47,376

Educational Excellence Funds

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New GrantsMany new grants come with defined guidelines which provide no help to current expenses, added expenses, or supplements to what is in place.The district does not meet the qualifications for many new grants, as they focus on low performing, high poverty school districts.

Grant Note Amount

Math and Science Project (MSP)

Professional development collaboration with several school districts and LSU, funds have defined use to pay consultants and participants in Mathematics professional development.

($214,228 in 2014-15 and $192,910 in 2015-16 shared with 9 other districts and LSU)

Jumpstarting JumpStart

Expand career counseling activities with a focus on engaging students in college and career planning earlier in middle & high school and provide increased workplace experience for students.

$50,000 (shared with 3 other districts)

PreK Grant Provide training on mandated programs for early childhood teachers and child care center staff. May not be used for existing expenses.

$54,000 (shared with 7 Zachary child care centers)

Teachers are encouraged to apply for and receive grants to be used in their classrooms and/or specific departments.

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The district keep referencing other school districts stats. Has Zachary considered how other districts have dealt with these same issues?

District Comparisons

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Other Districts

Yes, other districts immediately resorted to laying off teachers and cutting programs or went to their communities for additional funding.School and district administration have implemented creative cost saving measures, and the board has allocated additional funding from the surplus.

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How are your spending levels going to be adjusted to ensure that this isn’t a short term fix to a long term problem?

Cost-saving Measures

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Cost-saving MeasuresAs always, we will continue to be good stewardsWe will continue to look at cost-saving measures as we have since 2009.Minimize the effects on the classroom and all programs

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Cost-saving Measures (2009-2014)AREA ESTIMATED SAVINGS NOTES:Main Office

$180,500 Positions not filled through attrition or transfer:• Academic Clerk• HR Specialist• HR PT Clerk• Support Programs PT Clerk• Math Specialist (Supplement)

Pre-K $355,000 Positions not filled through attrition or transfer:• 2 Regular Education Teachers• Teacher for Instructional Support (Admin)• Principal

K-2nd Grade

$460,000 Positions not filled through attrition or transfer:• 3 Regular Education Teachers• Teacher for Instructional Support (Admin)• 2 Spanish Teachers

3rd – 6th Grade

$375,000 Positions not filled through attrition or transfer:• 1 Special Education Teacher• 4 Regular Education Teachers

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AREA ESTIMATED SAVINGS

NOTES:

7TH – 8TH Grade

$300,000 Positions not filled through attrition or transfer:• 3 Regular Education Teachers• 1 Counselor

9th – 12th Grade $360,000 Positions not filled through attrition or transfer:• 1 Special Education Teacher• Dean of Students• Academic Dean • Combined Counselor and TIS into 1 (ZCTC)

Satellite breakfast and lunch to ZCTCDid not implement process technology

Substitutes $150,000 Long Term Certified Teachers - • Degree and Experience vs. Flat Rate Amount• Minimum use for ancillary

Transportation $125,000 3 Tier System – eliminated increase

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TeaAREA ESTIMATED SAVINGS

NOTES:

Student Support Services

$50,000 • Decreased amount for materials and supplies

Gifted and Talented $30,000 • Decreased amount for materials and supplies

Alternative Programs

$150,000 • Discontinued contract with 3rd party; reorganized staff to provide services in district

Child Nutrition Programs

$75,500 • Full-time to Part-time on some positions• Eliminated Driver, use of maintenance staff to drive• Trimmed items on bid list (savings to be

determined this school year)Teacher Stipends $400,000

$10,000

• Discontinued number 1 and attendance stipends

• Discontinued payment of stipends for after school tutoring, teacher volunteer, limited transportation

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AREA ESTIMATED SAVINGS

NOTES:

Human Resources: National Board

TBD • All newly hired national board teachers will not receive the district stipend of $1500

Athletics $77,500 • Combined Athletic Director position with Physical Education Teacher Position

Academics:Technology

$600,000 • Discontinued computer replacement/update cycle

Academics:Accountability & Assessment

$130,000 • Less Substitutes for testing• Coordinated with 3rd party grant to pick up LEAP

remediation in school and summer school• Eliminated A3 Vision and Achievement Series

Programs• Less Reading Assessment Funding

Academics:Mathematics

$205,000 • Decreased professional development• Decreased curriculum writing• Eliminated materials and supplies

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AREA ESTIMATED SAVINGS

NOTES:

Academics: English Language Arts

$203,000 • Decreased professional development• Decreased curriculum writing• Eliminated materials and supplies

Academics:Science and Social Studies

$64,000 • Decreased professional development• Decreased curriculum writing• Decreased materials and supplies

Academics:Other

$140,000 • Decreased amount for textbooks, library books and magazines

• Eliminated ACT prep booklets, tech support for Remark, IOWA administration and test prep

• Decreased cost of dual enrollment

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Human Resources

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What do teachers make, and why have you continued to give raises? Assuming this chart is comparing the same job classification of Teacher (i.e. straight out of college), that is one heck of an increase for base salaries. Meanwhile, entry level accountants averaged like $46k in 2003 and I think it's almost to $50k in 2014. Supply and demand I guess. Don't get me wrong though, I'm all for paying good teachers.

Teacher Salaries

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Teacher Salary Example

New teacher starting base salary $46,722Salary schedule online at ZCSD Careers Page

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Salary Factors IncreaseBEGINNING SALARY 2003-04 $27,776

SCHOOL BOARD RAISE 2004-2005 $2,250MFP RAISE 2004-05 $337

$30,363

MFP RAISE 2005-2006 $245SCHOOL BOARD RAISE 2005-2006 $3,500

$34,108

GOVERNOR'S RAISE 2006-2007 $1,500MFP RAISE 2006-2007 $2,550

$38,158

MFP RAISE 2007-2008 $2,200GOVERNOR'S RAISE 2007-2008 $2,375

$42,733

SCHOOL BOARD PAY RAISE FOR 2008-2009 $2,300STATE MFP PAY RAISE $1,019

$46,052

STATE MFP PAY RAISE 2014-2015 $670$46,722

TOTAL RAISES $18,946

* Salary steps were frozen by school board for all employees for the 2014-15 school year

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The schools seem to have too much administration especially with clerks and secretaries.

School Administration

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School Administration

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Administration and clerks at each facilityMost elementary schools around the state have around 400 students in a school, not 800.Our schools are staffed appropriately, if not understaffed with one clerk and one secretary/bookkeeper.

School Administration

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I am interested in knowing how many are on the administrative side of running the schools. Seems belt tightening could be done there. What percentage of the budget is for the administration of the “central office” as we used to call it when I was a teacher?Could you reallocate the school board clerks?Has the board considered unnecessary admin jobs that could be combined?

District Administration

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District Administration

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District Administration•Districts our size or smaller, are mostly more staffed than we are. We are definitely not overstaffed. •All main office staff have more than one job and have taken on the workloads of those positions eliminated.

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Has the state contributed to the purchase of computers for the testing they mandated? Is the district heading a campaign to reach out to state officials to let them know the negative impact of their decisions? Can parents join this effort if it is underway?

Funding for State Mandates

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The state has not allocated additional funding for technology. Louisiana Association of School Superintendents and the Louisiana School Board Association continue to voice the concerns of the school districts to the legislature.

State Mandates

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Academics

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Student Enrollment How many children are in each school? How many students live outside of the Zachary school district, and are employees who live outside of the district allowed to have their children enrolled?Can students from poor scoring districts transfer here because we are higher scoring?How many homeless students are in our district?

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School Enrollment NumbersSchool Student Count

Zachary Early Learning Center 238

Northwestern Elementary 362

Rollins Place Elementary 801

Zachary Elementary 771

Copper Mill Elementary 810

Northwestern Middle 826

Zachary High 1577

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Students from outside of ZCSD Attendance Zone

Zachary Community District does not participate in the Student Scholarships for Educational Excellence state voucher program. Currently, the district has 93 out-of-district students who are the children of full-time employees.We have 25 students enrolled who are identified as homeless students under federal law.

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Student Data Verification

In the Spring of 2014, the Zachary Community School District conducted a mandatory student data verification and update process. This process is one component of the efforts to ensure the district maintains accurate student data and residence information for every Zachary student.

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Student Data Verification

I keep hearing about Zachary being number one, which is great. My family moved here because it seemed like a good place for our five kids to go to school. My question is, what are the benefits to being number one, other than bragging rights? Does it bring in extra money or funding or resources? I often feel like we are more concerned with keeping the status no matter the cost. Are we spending more money to keep kids that are misbehaving in our schools for ranking purposes instead of expelling or suspending them?

District Ranking

Having been #1 for 10 years in a row, we are proud; however, the ultimate goal is not to be #1 but to provide the best education.There is no money attached to being #1. At one point the state gave growth money to the schools. We do well in the areas that are measured.We will prepare students for any assessment that they are given, but Zachary teachers go above and beyond just the skills tested.

District Ranking

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Achieving a Model of Excellence#1 School District – TEN Years in a Row

2005 DPS

2006 DPS

2007 DPS

2008 DPS

2009 DPS

2010 DPS

2011 DPS

2012 DPS

2013 DPS

0

20

40

60

80

100

120

140

160

111.3 108.3 110.1 112.6116.8 119.8 121.3

134.7 136

2013 DPS 2014 DPS106

107

108

109

110

111

112

113

114

115

109.2

114.4

Old 200 point system New 150 point scale

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Accountability

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PBISPositive Behavioral Intervention and Supports (PBIS) as a systemic approach to proactive, school-wide behaviorStudents and staff are educated on topics such as bullying and cyberbullying to raise awareness. Discipline procedures are enforced in accordance with applicable school board policy and laws.District administrators work to teach kids how to do the right thing. When they make poor choices they are disciplined appropriately.

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How does enrollment get determined for the Early Learning Center? What is the tuition for?Does the $1 million from the general fund supplement the operations of the program such as buildings, teachers, supplies, elections, etc. and in addition to covering tuition/grants for some students?How do you designate a child as gifted in Pre-K? Was this an option posted for ALL children and why are ALL parents not informed of this?

Pre-K

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Grant students – LA4, 8G academically behind, Gifted/Special Education, Tuition Students

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Pre-KTuition is set to closely match funding we receive from LA4 and 8G grants. General fund is then used to supplement all students enrolled. State Requirements: Highly Qualified Teacher and Paraprofessional at 10 to 1 ratio

Sample salary, both employees: $115,00020 students at $4500/year= $90,000Administration, Janitors, Ancillary, etc…Facilities cost (i.e., utilities, property insurance) are not included in the supplement amount of $1 million.

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Pre-K GiftedChildren can be referred for screening as an exceptional student through the request of a parent and for students in school through a teacher. Once that request is made to the school counselor, a more formal screening is completed.

Since students in schools are observed constantly by their teachers, monitored relative to their individual abilities and performance compared to their peers, teachers are constantly referring students who show the characteristics of exceptional students, so in essence every student in school is screened on some level or another.

For students who are not in school, a request can be made through their daycare or through our district SASSY department at (225) 658-7377.

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Where can we find a list of all programs offered; students in all early learning and elementary schools? Music? Art? Tutoring? After school care, etc.When my kids were young we took them to private music lessons after schools that we paid for ourselves. I suppose I am questioning some of the electives.

Ancillary

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PreK-4th Grade Ancillary

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5th – 8th Grade Ancillary /Electives

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Other Elementary Offerings

Intervention-Reading and MathematicsSummer School- Use of Grant funding, Title and IDEA After school care- Parents pay, and this program is self-funded.

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Why are we offering all of these courses at the high school?Fine arts electives are necessary for TOPS, but what a range is offered!

High School Academics

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Achieving a Model of Excellence• ZHS Core Course Offerings

English Math Science Social Studies

ENGLISH I, II, III, IV (Hon&Reg) ALGEBRA I (Hon&Reg) PHYSICAL SCIENCE (Hon&Reg) WORLD GEOG. (Hon&Reg)

ENGLISH COMPOSITION I, II GEOMETRY (Hon&Reg) BIOLOGY (Hon&Reg) CIVICS (Hon&Reg)

ENGLISH GIFTED ALGEBRA II (Hon&Reg) CHEMISTRY (Hon&Reg) AMER. HISTORY (Hon&Reg)

ENGLISH DUAL ENROLLMENT ADVANCED MATH (Hon&Reg) PHYSICS (Hon&Reg) WORLD HISTORY (Hon&Reg)

ENGLISH III - AP CALCULUS - H ANATOMY & PHYSIOLOGY GOVERNMENT - AP

ENGLISH IV - AP CALCULUS AP - AB BIOLOGY II - AP HUMAN GEOGRAPHY - AP

HIGH SCHOOL ENGLISH I, II CALCULUS AP - BC CHEMISTRY II - AP SOCIOLOGY - DUAL ENROLLMENT

READING I, II CALCULUS III/DIFFERENTIAL EQUATIONS PHYSICS - AP PSYCHOLOGY - DUAL ENROLLMENT

SENIOR APPLICATIONS PROBABILITIES & STATISTICS EARTH SCIENCE

FINANCIAL MATH ENVIRONMENTAL SCIENCE

MATH ESSENTIALS

HIGH SCHOOL MATH

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Achieving a Model of Excellence• ZHS Elective Course Offerings

ArtsBusiness,

Computers & Medicine

Other CTE Electives

Other General Electives

ADVANCED BAND COMP ARCHITECTURE WOODS SPANISH I, II, III, IVADVANCED CHORUS COMP MULTIMEDIA ADVANCED WOODS FRENCH I, II, III, IVAP STUDIO ART COMP SCIENCE AGRISCIENCE I, II, III, IV PHYSICAL EDUCATIONART 1, 2, 3, 4 DESKTOP PUBLISHING AUTO TECH I, II GED PREPBEGINNING BAND INTRO TO BCA NCCER CARPENTRY I, II ACT PREPBEGINNING CHOIR WEB DESIGN CLOTHING & TEXTILES I, II ROTC I, II, III, IVFINE ARTS SURVEY ACCOUNTING I,II EDUCATION FOR CAREERS NEWSPAPER I, II, IIIFINE ARTS SURVEY - DUAL ENROLLMENT COOPERATIVE MARKETING PROSTART PHOTOGRAPHY I, IIGUITAR I, II, III BUS COMP APPLICATIONS STAR I, II TV PRODUCTION I, IIINTERMEDIATE BAND 3-D DESIGN I, II WELDING I, II YEARBOOK I, IIINTERMEDIATE CHOIR DIGITAL MEDIA I, II ADVANCED CHILD DEV. JAZZ ENSEMBLE PRINCIPLES OF BUSINESS ADVANCED NUT. & FOOD MUSIC THEORY - AP SPORTS MEDICINE I,II FAMILY & CONS. SCIENCE PERCUSSION ENSEMBLE FIRST RESPONDER HORTICULTURE PLAY PRODUCTION I, II INTRO TO HEALTH OCC. SPEECH I NURSE ASSISTANT TALENTED THEATRE, ART, MUSIC PHARMACY TECH TECH THEATER I, II PHARMACY ASSISTANT THEATRE I, II MEDICAL TERMS WIND ENSEMBLE

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The number of students dictates the number of sections necessary. It would be a disservice to send all of the students to the same course when some need an advanced course, some need remediation.This results in many of the teachers teaching several different courses.The electives offered are determined by the needs of the students.

High School Academics

102

Is it true that eventually ALL ZHS students will have laptops?Since when is it a necessity for all seniors to have laptops?

Technology

Integration of Technology

$1.35 Million school board funding commitment to expanding technology program

Comprehensive plan for skills and devices to enhance student digital readiness

Integration of TechnologyThere is no plan for all ZHS students to have laptops. After budget constraints eliminated the possibility of a 1:1 for the entire school, district officials decided to shift the program from the 9th grade to the 12th grade to provide students with an experience comparable to those of other area schools.

Central 1:1 grades 6-12Ascension 1:1 grades 5-12

Still evaluating the effectiveness of the program with 12th grade teachers to make sure the program is fully-implemented and worth the investment.

Operations

106

Did we really need the big beautiful school board building? Especially in light of the grants being cut/lost?Did we pay for YMCA pool?

Construction

107

ConstructionSchool Board Office

Central Office (Main Office Administration)School Board Meeting RoomTeacher Training RoomOur facilities are community facilities; Zachary businesses and the chamber use the employee training room.The building houses main office administration, equipment , files and archived files for the school district.

YMCA PoolNo, we did not pay for the YMCA pool.There were preliminary discussions during the YMCA construction, but cost ultimately proved the deciding factor.

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Construction

109

Can we see summaries of operational expenses that are actually over budget for FY 2010-2014?

Operations

110

Operation Budget All budget information is a public record.Due to time constraints, we will provide a summary of major costs budgeted for this year.

111

Major Operation ExpensesExpense Amount NoteSalaries & Benefits $2.18

millionIncludes director, custodians and building maintenance (full and part-time)$722,845- Benefits

Operation and Maintenance of Buildings

Utilities – Electricity, Water , Sewage, Disposal, Natural Gas

$1.6 million $1.35 million is electricity alone

Repairs and Maintenance Services $440,000 Plumbing & Electrical$304,000 -HVAC Maintenance Contract

Rental of Equipment $7,500

Property Insurance $495,000

Material and Supplies $310,000 $85,000 - copy paper

Care and Maintenance of Grounds $375,000

Care and Maintenance of Equipment

$18,500

Fleet Insurance $45,275

Fuel $15,000

Safety and security $192,000 $142,000 is School Resource Officers and Crossing Guards.

112

How many students supply their own lunches at our schools? What's the actual cost when materials and labor cost are factored in per meal?How is this being accounted for going forward? Or, is the only option raising sales tax?Why isn't there someone on staff who can comprehend the state's requirements and apply that to a budget?

Child Nutrition

113

Child Nutrition ProgramLunch Participation Rates:

Location Participation Rate

ZELC 82%

NES 67%

RPES 76%

ZES 71%

CME 76%

NMS 34%

ZHS 68%

Districtwide 68%

*Middle school students prefer to go outside and socialize. We are currently exploring options to increase participation outside similar to high school with sandwich lines.

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Child Nutrition ProgramSources of Revenue

Meal Cost including labor and materials: $4.20

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Why General Fund Supplement Increases

Healthy Hunger-Free Kids Act meal patterns require meals to follow specific guidelines which contribute to the increasing food costs. Child Nutrition Program employees also fall under the state-mandated retirement system, which has seen a significant increase in the employer mandated contribution. These factors result in district general funds supplementing the Child Nutrition Program.

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Area District Child Nutrition Program Comparison as of 10/2013

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Child Nutrition ProgramPlan moving forward

Supervisor of Child Nutrition continues to work closely with the LDOE.The impact of demand on costs for particular items was unexpected even by the USDA (whole grains, fruits and veggies)Raised the cost of meals

25 cents in 2012-13 school year 10 cents in 2014-15 school year

118

Is the sports budget public? Where does the money raised go? How much is the sports budget?Where does the money in the athletic fund go?How is this money in the athletic fund spread among all sports?

Athletics Program Funds

119

Athletics BudgetsAll budgets are public records.

Contact Athletic DirectorFundraising

Each sport generates general operations costs.Unlike some other districts, Zachary Community School District does not give funding for sports outside of the facilities and staffing stipends.

General Athletics Non-revenue generating sports receive $750 allocation.General maintenance on athletic facilitiesOfficials’ fees, transportation and LHSAA dues for all sports

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Example: Football Program (2014-15 Season)

TOTAL INCOME $191,100.51TOTAL EXPENSES $175,392.56TOTAL PROFIT $15,707.95

EXPENSES OFFICIALS $7,955.00RED STICK,BSN ETC $61,718.79TRAVEL $3,098.00GAME SECURITY $19,231.25GATEWORKERS $8,748.31SPORTS MEDICINE $9,196.27TRAINING $6,350.00SUPPLIES $10,717.00PREGAME MEALS $6,184.14PROF DEVELOPMENT $6,590.81SUB PAY $441.38SPEC OLYMPICS $1025.20GATE SPLITS $34,136.41

INCOME

FUNDRAISER/FEES $17,820.00

GATES $166,342.22

CONCESSIONS $6,938.29

*This includes 12 home games

$226 per new helmetReconditioning of helmet $65 Jerseys $15,000

121

Can we find a better more efficient way to train our athletes than Fennwood?Why does the City charge the schools for field use? Where does the concession money go?What exactly is included in stipends?

Athletics General Fund

122

Athletics- General FundFennwood

Swimming, Golf and TennisCity of Zachary Expenses

Rental of the field (maintenance and upkeep costs)Electricity

ConcessionsCity operates and receives concessions from baseball and softball.

StipendsPercent(%) of teacher salary for the additional time spent to coach

123

Athletics- General FundFennwood is used for swimming, golf and tennis. The contract allows for the facilities to be used as needed, year round.

124

*Stipends include High School Coaches as well as 6th- 8th grade coaches, Dance and Cheer

125

Why do we have 15 coaches in football? Athletics

126

• 12 of the 15 football coaches are paid; 3 are volunteer coaches.• Number of coaching positions is determined by the nature of the sport and

the number of students for proper supervision.• Football is a specialized sport with various positions to be coached.

127

Number of coaches vs. number of student athletes

* Head CECP coach position is paid a flat rate stipend.

128

What is the amount saved on having a turf football field versus a grass field?

Football Field

129

Multi-purpose Field and Track Replacement• No decision has been made.• School Board has been informed of safety concerns.

• Independent Engineers and Insurance Company• Board has directed staff to obtain cost information.• More discussion at future board committee and board meetings• Multi-purpose field is used for:

• PE instruction during regular day• Football: Varsity, JV, 9th Grade, Middle School• Soccer: Varsity and JV Girls • Track: Girls and Boys Track• Community: Jr. Broncos Elite, Jr. Broncos, Legendz • Band

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Football Field vs. Multi-purpose FieldRepair Grass Football Field Multi-Purpose Synthetic Surface

Football Field

Based on 6,000-8,000 sq. ft. $30,000-$40,000 for the field.

Removal and disposal costs to be determined.

Same for both options.

Disposal costs included in installation costs.

Install Bermuda sod $325,000-$425,000

Cost $500,000 to $600,000

Annual Maintenance Cost- $80,000

Cost of Mower- $45,000 8 year standard warranty10 year option

Pros Initial cost will cost less than total resurfacing.

Reduced risk for injury and concussions

• Surface becomes a multi-purpose use

• Longevity of surface• Lower maintenance cost• Saves water

Cons Will still need to remove in at least next 2 years

Limited use by the other sports/community• 10 year cost ($800,000- $1

million)

• 10 year cost is less than grass

Initial cost info received to date

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TrackRepair 10 mm Full

pour system13 mm Full pour

systemSandwich

Pour System13 mm

Track $150,000-$175,000

$450,000 -$525,000

$575,000-$650,000

$375,000-$450,000

Pros 8 year standard

13mm is an IAAF approved surface

Cons Repaired for 1 year period, will require that surface be replaced in 1 year.

The 10mm is NOT an IAAF approved surface.

The 13 mm would add to the overall cost.

5 year warranty

Will cost more over the 10 year period