ISQAM Level 2: The Role of the HoD Within Whole-School Planning v6NRD

LeadingChangewithParents

ISQAMLevel2ConferenceNovotelLondonCitySouth3rdNovember2015

DrNickDennis,BSc,MSc,PhDDeputyHead,BerkhamstedBoys/DeputyHead(Academic)NottinghamHighSchool

ISQAMLevel2Module8:

TheRoleoftheHoDWithinWhole-SchoolPlanning

1.Whole-SchoolStrategicPlanning2.Whole-SchoolDevelopmentPlanning3.HowtowriteaDepartmentalDevelopmentPlan4.HowtoManageaDepartmentalBudgetO

1.Whole-SchoolStrategicPlanning2.Whole-SchoolDevelopmentPlanning3.HowtowriteaDepartmentalDevelopmentPlan4.HowtoManageaDepartmentalBudgetO

Whole-SchoolStrategicPlanning

1

Whole-SchoolStrategicandDevelopmentPlanning

Purpose


Strategyv.Development

Your School



Strategy is concerned with defining the shape and extent of the organisation

Your School




Development is concerned with how the organisation is going to adapt and improve

– within the strategic parameters




• Strategyisthecreationofauniqueandvaluablepositionfortheschool;

• Strategyalsorequiresyoutosayno-youalsochoosewhatnottodo;

• Strategycreatesa‘fit’betweentheschool’sorganisation-alltheactivitiesshouldreinforceeachother.


SomeKeyStrategicIssues

Optimum Size of

SchoolStructure of School

Curriculum

Type

Co-ed / Single SexMarket Niche

Boarding / Day

Pastoral Care Structure


SomeKeyStrategicIssues

Opportunities

MergerswithotherschoolsClosureofotherschools

Threats

Recession–AffordabilityStrongRivalsNewRivals

Academies,FreeSchools

ChangesinRegulations

AnticipatingChange


SomeKeyDevelopmentIssues

School Improvement

Plan

Curriculum Development Plan

Estates Plan

Marketing Plan

Extra-curricular

Development Plan

Communication Plan



Strategic Planning is concerned with

determining what “B” looks like.



Development Planning is concerned with determining the steps that will take us from

“A” to “B”?

Strategic Planning is concerned with

determining what “B” looks like.

Whole-SchoolStrategicDevelopmentPlanning

TheStrategicProcessDetermineDirection Vision

Wherearewegoing?Whyarewegoingthere?

DecideFundamentals Size/StructureofSchoolBoarding/Day;Single-sex/Co-edMarketNiche

CoreAimsandValues Whatareourcorevalues?Whatdowestandfor?Whatarewetryingtoachieve?

BackgroundResearch StakeholdersMarketResearchSWOTAnalysis

























TheStrategicProcess:BackgroundResearch

ConsultStakeholdersGovernors

TeachingStaff

SupportStaff

CurrentParents

ProspectiveParents

FormerPupils

LocalCommunity

FeederPrepSchools


DataAnalysis

Analysis of Boy and Girl Numbers 2008-09

0

20

40

60

80

100

120

140

160

180

200

Year Group

Num

ber

of P

upils

Girl

Boy

Girl 14 26 25 28 28 33 33 43 60 60 64 64 61 64 70

Boy 14 23 17 30 36 31 35 37 61 52 112 109 109 99 85

SS1 SS2 Yr1 Yr2 Yr3 Yr4 Yr5 Yr6 Yr7 Yr8 Yr9 Yr10 Yr11 Yr12 Yr13


MarketResearch


MarketResearch


SWOTAnalysis

Strengths

Weaknesses

Opportunities

Threats








TheStrategicProcess

TheStrategicProcess:

CoreValuesandAims

The Importance of “Why?” Simon Sinek Ted Talk


CoreValuesandAims

What

How

WhySimon Sinek The

Importance of core beliefs

TheStrategicProcess:ValuesandAims

School’sCharitableObjects

“TheobjectsoftheCharityaretopromotetheeducation(includingsocialandphysicaltraining)ofboysandgirlsand....toconductandmaintaindayordayboardingschoolsinornearBerkhamstedatwhichReligiousEducationinaccordancewiththeChurchofEnglandisprovided.”

BerkhamstedSchoolsGroupCharityNo310630CharitableObjects(CharityCommissionWebsite)


CoreValues

Community Committed to a broad view of Education

Developing

the IndividualServiceChristian

Ethos and Values

Independence


EducationalAims

1. Toplacepupilsattheheartofastrong,supportiveschoolcommunity.

2. Tonurturepupils’enjoymentoflearning,engenderingaspiritofenquiryandintellectualindependence;encouragingthepursuitofexcellencewithinadisciplinedandstimulatinglearningenvironment.

3. Toequipourstudentswiththeskillsandqualificationstheyneedtomeettheiraspirationsinpreparationforhighereducation,theworldofemploymentandadultlife.


EducationalAims

4. Toimmersepupilsinadiverseco-curricularprogrammeforacquiringbroaderskillsandinterestswhichpromoteself-esteemandasenseofwell-being.

5. Toencourageindependence,responsibility,leadershipandacommitmenttoservice.

6. TofostermoralandspiritualvaluesthroughtheChristiantraditionoftheSchool,placingemphasisonintegrity,toleranceandrespectforothers.


OperationalAims

7. ToensurethattheSchoolhasamotivatedandeffectiveteachingandsupportstaff,whichhasthebestpossibleresources.

8. TomaintainandimproveasustainablestructureandinfrastructurefortheSchoolthatwillensureflexibilityandfinancialstabilityfortheforeseeablefuture.

9. ToimprovehowtheSchoolpresentsitselftotheoutsideworldinordertogrowtheSchool’sreputationandtoensurehighdemandfortheforeseeablefuture.

10. TodelivereffectiveandsustainablegovernanceandleadershipthatwillsecurethefuturesuccessoftheSchool.







TheStrategicProcess:DecideFundamentals

Constraints

SomeConstraintstoConsider:

TraditionMarket Niche

Parental ExpectationFinance

Volume of ChangePlanning Issues

TheStrategicProcess:DecideFundamentals

OptimumSizeandStructure

School AgeRange Numbers

Boys Girls Total

DayNursery Co-ed5months–3years 30 30 60

Pre-Prep Co-edaged3-7 108 108 216

Prep Co-edaged7-11 180 180 360

Boys Boysaged11-16 435 435

Girls Girlsaged11-16 360 360

Sixth Co-edaged16-18 180 180 360

TOTAL 933 858 1791







TheStrategicProcess:DetermineDirection

Vision

What is the vision?

What does “B” look like?

Whoshouldsetthestrategy?



Teachers

Support Staff

Governors

Middle Leaders

Head

SMT



Governors

HoDs

Head

Teachers

Pupils

SMT

School Hierarchy



Governors

HoDs

Head

Teachers

SMT

Pupils

Upside Down

Thinking



Teachers

Support Staff

Governors

Middle Leaders

Head

SMT

Whole-SchoolDevelopmentPlanning2

Whole-SchoolDevelopmentPlanning

Purpose

What are the steps that will take us from “A” to “B”?


DevelopmentPlanningProcess6.Decision Whatwearegoingtodo.

5.Planning Whatisthescopeofthisproject?

4.Proposals Whatmightwedo?

3.Ideas Whataboutthis?

2.Direction WherearewegoingasaSchool?

1.ValuesandAims Whatdowestandfor?

Development Planning builds on the foundations laid down by the Strategic

Plan





































3.Ideas:“Blue-skythinking”

Onlycatsshouldn’tthinkoutofthebox.


3.Ideas:“Blue-skythinking”WhatexperiencesdoyouwantpupilstohaveaspartofthecurriculumateachKeyStage?


3.Ideas:“Blue-skythinking”WhatexperiencesdoyouwantpupilstohaveaspartofthecurriculumateachKeyStage?

Learn a

LanguageTo give a

presentation

To be

inspired to

read To be creative

Develop independent

study

Learn to cook and to eat healthilyKey Stage 3









4.Proposalse.g.ProposalsfortheKS3Curriculum

– IntroduceFoodTechnologytoKS3.– Englishcurriculumtoincludegreateremphasisonreadingforpleasure.

– Keysubjectstoincorporatepresentationsintoschemesofwork.

– IntroduceResearchProjectfortnightintoY8curriculum?








GroupExercise

Planning:IntroducingFoodTech

GroupExercise

Planning:IntroducingFoodTechYouaretheHoDofDesignTechnology,youhavebeen

askedtowriteaPlanningPaperforGovernors:

WhatfactorsneedtobeconsideredinintroducingFoodTechnologytotheKS3Curriculum?

GroupExercise

Planning:IntroducingFoodTechYouaretheHoDofDesignTechnology,youhavebeen

askedtowriteaPlanningPaperforGovernors:

ThePre-mortemprocess:FoodTechnologywasintroducedtwoyearsagoandit

wasadisaster.Whatwentwrong?

GroupExercise

Planning:IntroducingFoodTechWhatfactorsneedtobeconsideredinintroducingFood

TechnologytotheKS3Curriculum?

GROUPFEEDBACK

GroupExercise

Planning:IntroducingFoodTechCurriculum/TimetableImplications

– TimetableAllocation• Howmuchtime/lesson/week?

– FoodTechnologyasanadditionalsubjectorpartofDesignTechnologyallocation?

• RotationofsubjectsonHalf

– ClasssizesforFoodTechnology?• Whatistheoptimumsize?Whatisthemaximumsize?

GroupExercise

Planning:IntroducingFoodTechClassroomSpaceImplications

– CreateaFoodTechnologySpecialistClassroom/s• NewbuildorConversion?Where?Cost?• ClassroomDesignSpecification.FoodStorage.• FitoutSpecification• AdditionalCleaningHoursrequired?

– Howmanyclassrooms?• Dependsonclasssize/yeargroupsize

– PlanningPermission

GroupExercise

Planning:IntroducingFoodTechStaffingImplications

– AppointmentofFoodTechnologyTeacher• Dowehavetheskills?Newappointment?Cost?

– AppointmentofFoodTechnologyTechnician• Dowehaveskills?Newappointment?Cost?

GroupExercise

Planning:IntroducingFoodTechTrainingImplications

– Retraining/Up-skillingofStaff– Stafftogetfoodhandlingandhygienequalifications(neworrenew).

GroupExercise

Planning:IntroducingFoodTechCostImplications

– CapitalProject• Whatwillitcost?• Howwillwefundthebuild/refit?

– Fit-outCosts• Howmuchwillitcosttofitouttheclassrooms?• Howlongwillthefit-outlast?

– StaffingCosts• Howwillwefundtheteachers/technicians?

– RunningCosts• Whataretheannualrunningcostslikelytobe?


5.Planning:ThinkScarceResources

ScarceResources

Time

People

Space

Training

Costs



ScarceResources InSchoolTerms:CurriculumAllocation

TeachingandSupportStaff

Classrooms

Training,Inset,CPD

Capital/Fit-out/StaffingandRunningCost

Time

People

Space

Training

Costs



ScarceResources InSchoolTerms:CurriculumAllocation

TeachingandSupportStaff

Classrooms

Training,Inset,CPD

Capital/Fit-out/StaffingandRunningCost

Time

People

Space

Training

Costs

How else could we use these resources?



ScarceResources

Time

People

Space

Training

Costs

Y1 Y2 Y3 Y4 Y5

“Plans are of little importance, but planning is essential.”

Winston Churchill

Plans are of little

importance, but planning is essential.









6.Decision

KeyQuestions:

What arewegoingtodo?

When arewegoingtodoit?

How arewegoingtopayforit?

Who isresponsibleforgettingitdone?

Why arewedoingit?


CycleofReview


QuestionsandDebates

15MINUTEBREAK

HowtoWriteaDepartmentalDevelopmentPlan3

School Development

Plan

Department Development

Plan






2.Direction Wherearewegoingasadepartment?

1.ValuesandAims Whatarewetryingtoachieveasadepartment?









CoreValuesandAims

What

How

WhySimon Sinek The

Importance of core beliefs

FiveMinutePersonalReflectionExercise

ValuesandAims


ValuesandAimsConsideringyourDepartment’scurriculumasawhole(Y7-Y13orY9toY13):• WhatdoyouthinkaretheoverallaimsofyourDepartment?

• Whatareyoutryingtoachieve?• Whatdoesitmeantobeeducatedinyourdepartment?

DepartmentDevelopmentPlanning

ValuesandAimsWhataretheaimsofyourdepartment?

• Tomaximiseresults?– atanycost?Spoon-feeding?Drillingfortheexam?

• Toattractmorepupilstothesubject?– forGCSE,A-level?– whogoontoreadthesubjectatuniversity?

• Tolaythefoundationsforthenextlevelofstudy?• Togiveagroundinginthesubjectthattheywilltakethroughlife?


ValuesandAimsNowconsidertheKeyStage3Curriculumforyoursubject:• Whatareyoutryingtoachievewithit?• Whatistheunderlyingagenda?• HowdoesKS3contributetotheoverallaimsoftheDepartment?

• WhyareyouteachingwhatyouteachatKS3?

• Areyouhappywithyouranswers?


ValuesandAimsWhatareyouraimsasHoD?• WhatareyoutryingtoachieveasaHeadofDepartment?

• WhenyoulookbackonyourtimeasHoD,whatwillyouwanttohaveachieved?

• Whatdifferencewillyouhavemade?









2.Direction

Whatisthedirectionofyourdepartment?

Whatisyourvisionforthedepartment?

Whataretheindicatorsofsuccess?


VisionWhatdoes“B”looklikeforyourdepartment?Whatisyourvisionforthedepartment?

Howwillyouknowwhenyouhavereached“B”?

Whatdifferencewillitmakeforpupils?

“Ateverycrosswayontheroadthatleadstothefuture,eachprogressivespiritisopposedbymenappointedtoguardthe

past”

MauriceMaeterlinck









3.Ideas:“Blue-skythinking”What

Experiences/Skills/Knowledge/Understandingdowewantpupilstohave

aspartofthecurriculumateachKeyStage?

Whole-SchoolStrategicDevelopmentPlanningDepartment“Blue-Sky”ThinkingExercise

Whatknowledge/understanding/skills/experiences

dowewantpupilstohave

inYear10?








School Development

Plan

Department Development

Plan


AnnualStrategicPriorities

Fivesareasinwhichtheschoolwanttoseeasignificantimprovementinthecomingacademic

year.

StrategicPriorities2015-16

1. BuildingLearningPower2. Wellbeing3. ManagingCurriculumDevelopment4. Pupil/StudentResponsibility5. HomeworkReview










ScarceResources

• Time

• People

• Space

• Skills

• Cost

InSchoolTerms:

• CurriculumAllocation

• TeachingandSupportStaff

• ClassroomsandFitout

• Training,CPD,INSET

• CapitalCosts,StaffingCostsandRunningCosts

Time

People

Space

Skills

Cash


5a.Planning:Time-Curriculum• Time

• Doweusethetimewehavewell?

• Doweneedmoretime?• Whatwouldwedowith

moretime?• Howwouldwecopewith

lesstime?• Doweusehomework/prep

timewell?

• Howwillwerespondtocurriculumchanges?

• WhichSpecification?• WhichExamBoard?• Iswhatweareteaching

interesting?• Dowegettherightbalance

betweenteachingandindependentlearning?

Time Curriculum


5b.Planning:People-Staff• Time

• Havewegotsuitablyqualifiedteachers?

• Isoursubjectgrowing/contracting?

• Havewegotenough/toomanyteachers?Infuture?

• Succession/RetirementPlanning

• Doweusetechnicians/languageassistants/TeachingAssistantseffectively?

• Whatdifferencedosupportstaffmake?

• Havewegotsufficienttechnicalsupport?

Teachers Support Staff


5c.Planning:Space-Classrooms• Time

• Dowehaveenoughclassrooms?

• Havewegotthemostsuitableclassroomlayout?

• Willcurriculumchangesnecessitatemoreclassrooms/differentlayouts?

• CanweuseICTeasilyintheclassroom?

• Dowehave/needeasyaccesstoInternet?

• Dowehavealltheequipmentweneed?

• Dowemakebestuseoftheequipmentthatwehave?

Classrooms Fit-out


5d.Planning:Skills-INSET

• Doweallhaveuptodateknowledgeof

• Areweawareof“bestpractice”inpedagogy?

• DoweallhavesufficientICTcompetence?

• Canwehandledifficultconversations?

Training Needs


5d.Planning:Skills-INSET

• Doweallhaveuptodateknowledgeof

• Areweawareof“bestpractice”inpedagogy?

• DoweallhavesufficientICTcompetence?

• Canwehandledifficultconversations?

• ExternalCourses?– HMCPD/GSAPD

• InternalTwilightSessions?

• Onlinecourses– MSAcademyofICT

• Coaching/Mentoring?

Training Needs INSET Delivery


5e.Planning:Cash-Costs

This will be covered later in the session:

Managing a Departmental Budget








DepartmentDevelopmentPlanningDecision

ObjectiveAction

PersonResponsibleTimeframe

CostResources/INSETrequired

DateAchieved

Template2013-14

Template2013-14

Template2013-14

Template2013-14

TenMinutePlanning/DecisionExercise

DecisionChoosethreeinitiativesthatyouwouldliketotakeforwardinyourdepartment.• CompletetheGridforeachofthethreeinitiatives.


CycleofReview


QuestionsandDebates

HowtoManageaDepartmentalBudget4

HowtoManageaDepartmentalBudget

AKA:HowtoGetWhatYouWant4

DepartmentalBudgetsMadeSimple


Annual on-going

runningcosts

One-offprojectsandnewequipment



Annual on-goingrunningCosts

One-offprojectsandnewequipment

New member of Staff Annual Software Licences

New 3D Printer New Laptop



Essential Desirable Dream

CapitalProjects

Equipment

Consumables

ICT

Staffing/Support

INSET



StatusQuo Improved Best

CapitalProjects

Equipment

Consumables

ICT

Staffing/Support

INSET



ThisYear NextYear Sometime

CapitalProjects

Equipment

Consumables

ICT

Staffing/Support

INSET

“Thevictoriousstrategistonlyseeksbattleafterthevictoryhasbeenwon,

whereashewhoisdestinedtodefeatfirstfightsandafterwardslooksforvictory.”

SunTzuTheArtofWar

DepartmentalBudget


• Whatdifferencewillitmaketoteachingandlearningtohavethispieceofequipment?

• Whatarethe“on-costs”?– Isthisagenuineone-offcost?– Whatarethereassociatedfinancialcostsgoingforward?

• e.g.Licences,Servicing,ReplacementPolicies

Equipment

DepartmentalBudget


• Whatdifferencewillitmaketoteachingandlearningtohavethispieceofequipment?

• Whatarethe“on-costs”?– Isthisagenuineone-offcost?– Whatarethereassociatedfinancialcostsgoingforward?

• e.g.Licences,Servicing,ReplacementPolicies

Equipment

Cost – Benefit Analysis

GOOD LUCK


FinalQuestionsandDebates

DrNickDennisEmail: [email protected]

[email protected]: uk.linkedin.com/in/nickdennisBlog: hnp://www.nickdennis.com/blog