Intro to Forms Eastern Oregon Google

Summit

May 19, 2012

Liz Becker

Eastern Oregon

University

ebecker@eou.edu

Agenda

• Participant Survey

• Uses for Google Forms

• How-To: Create a Form

• How-To: Share Forms

• How-To: See Your Results

• Sandbox Time

• Exit Slip

Participant Survey

Go to http://goo.gl/4bAQq

and fill out the survey

found there.

Introductions Liz Becker

Eastern Oregon University

CORE Facilitator working with At-risk Freshmen

Introductions o Name

o Where you are from?

o Content Area

o What do you hope to learn?

Please ask questions at any time.

Participant Survey: Results

Forms can be a quick way

to gather information.

Uses for Google Forms

Data Collection • Surveys (Students, Parents, & Staff)

• Course Evaluations

• Sign-up Sheets: Project topics, fundraisers,

parent volunteers, staff events, student run

businesses, etc.

• Research Sources

Administrative Tasks • Inventory: books, auto tools, calculators,

class supplies, etc.

• Track Student Behavior or Disciplinary

Actions

• Parent Communication Log

• Information Sort (example: AP DBQ topics)

• Materials Request Form

• Schedule Student or Parent Conferences

Assessment

• Entrance/Exit Slips

• Formative Assessments

• Quizzes & Unit Tests

• Project Grading

• Group Evaluations

• Automatically Graded Quizzes &

Assignments

Note: If you have an iPhone or iPod

Touch, it can be used as a portable way

to enter data as you walk around.

Creating

Forms: Question

Types

• Text

• Paragraph Text

• Multiple Choice

• Checkboxes

• Choose from a List

• Scale

• Grid

Quick Tips

for Google

Docs

To Access Google Docs

• Click on Documents in the menu at the

top of GMail

Familiarize Yourself with the Side

Menu Always takes

you back to

the home

page

Good organizational

tool. Star projects

that need to be

finished, revised,

etc.

Also handy for

organization. I remove

finished items from my

Home page so I can use

it as a To Do List. This

button lets me still see

everything again.

To Return Home

When IN a

document: You can

hover your mouse to

the LEFT of the file

name to get an

arrow icon that will

return you Home.

How-to:

Create a

Form

Creating a Form

#1

#2

Creating a Form This is the page where you can edit your form.

Creating a Form: Title

#1

#2

Choose a title for your form.

Write a description for your

form. This is also a good place

to write instructions.

Creating a Form: Theme

#1

#2

Browse the themes

& navigate at the

bottom of the page.

Click Apply in the top left

corner to select a theme. #3

Creating a Form: Question Type

#1

#2

Choose your

question type from

the menu.

Creating a Form: Question

#1

#2 This is a good place to

clarify your question or

instructions.

Type your question here.

Creating a Form: Question

#4

#3

Optional - Check this box to

make this a required

question. If a respondent

doesn't answer the question,

they will get a message to do

so when they hit submit.

Creating a Form: Add a Question

#1

#2

Choose your

question type from

the menu.

Creating a Form: Question Menu

Edit

Delete

Duplicate

Question

Hover over the

question to get this

menu on the right

side.

Creating a Form: Question Order

You can reorder questions by hovering your mouse over

the question until you get the directional arrow. Then drag

and drop the question where you would like it to appear on

the form.

Note: This does not change the order of the questions in

the spreadsheet.

Creating

Forms: Question

Types

• Text

• Paragraph Text

• Multiple Choice

• Checkboxes

• Choose from a List

• Scale

• Grid

Creating a Form: Other Options

• Edit the confirmation message people see

when they submit the form.

• Insert page breaks.

• Insert section headers.

Sandbox Time

How-to:

Share a Form

1. Fillable

Form

2. Results

Sharing a Form: As a Link

#1 Copy and paste

this link to share.

Sharing a Form: As a Link

For presentations and other situations where a shorter

URL is better, use the Google URL Shortener at goo.gl.

This link:

https://docs.google.com/a/eou.edu/spreadsheet/viewform

?formkey=dGU3d2R4RV81c25uX3o4WVVVNFRCQnc6M

Q#gid=0

Becomes this link:

goo.gl/4bAQq

Sharing a Form: Email

#1 In the spreadsheet

menu

Sharing a Form: Email

#2 Enter the addresses where you

would like to send the form. Or...

Use your GMail

Contacts

Sharing a Form: Email

#4

Click the names of

your contacts you

would like to receive

the form.

The names of the

selected recipients

will appear in this

box.

#3

Sharing a Form: Email

#4

Or...Click the names

of your contact

groups you would

like to receive the

form.

#3

Sharing a Form: Email

#5

Click here to send an

email that includes the

form itself. Recipients

can fill out the form

directly from the email. #6

Click here to

bring up a list of

your forms in

Google Docs.

Select the one

you want.

Sharing a Form: Google Sites

#1

#2

1. Share Your Test Form at this

link: http://goo.gl/SD5Qz

2. Follow the link in the

Confirmation Message to see the

link to everyone's forms.

3. Click on those links to fill out the

forms and provide data.

Sharing a Form: Other Options

• Embed into websites other than Google

Sites using an embed code.

• Insert into a Google Blogger or other blog

post.

How-To: See Your Results

How-To: See Your Results

Read results on

your original

Spreadsheet

Or...

With charts &

graphs!

#1

How-To: See Your Results

Myers-Briggs Type Indicator survey results for students

Look at the data gathered

by your form.

Sandbox Time

Resources on

using Google

Forms are

available on the

session

webpage:

http://goo.gl/Us6Dx

You are always

welcome to

contact me with

questions:

ebecker@eou.ed

I would love your

feedback. Please go

to

http://goo.gl/3m7cV

and fill out the Exit

Slip.

Thank you!

Photo Sources

Slide 1: http://www.flickr.com/photos/mpclemens/5892126228/

Slides 4 & 5: http://www.flickr.com/photos/rutty/389424842/

Slide 6: http://www.flickr.com/photos/johnmcnab/6620764927/

Slide 8: http://www.flickr.com/photos/travelingtribe/4377397341/

Slide 9: http://www.flickr.com/photos/olivander/2984552446/

Slide 10: http://www.flickr.com/photos/olivander/2633724961/

Slide 11: http://www.flickr.com/photos/olivander/3383454343/

Slides 12 & 27: http://www.flickr.com/photos/photo-addict/5001499917/

Slide 13: http://www.flickr.com/photos/mugfaker/6120113102/

Slide 17: http://www.flickr.com/photos/mpclemens/2944479527/

Slides 29 & 40: http://www.flickr.com/photos/cardinalartisan/3908981842/

Slide 30 & 47: http://www.flickr.com/photos/56352515@N00/5013904808/

Slides 31 & 32: http://www.flickr.com/photos/woolamaloo_gazette/6220733805/

Slide 43: http://www.flickr.com/photos/mwichary/2297906540/

Slide 48: http://www.flickr.com/photos/modestchanges/3213853041/

Slide 49: http://www.flickr.com/photos/c-reel/196979301/

All other images are screenshots taken by the presenter.

All photos are under a Creative Commons license.