Reevaluation

Exceptional Children Division

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URL List / References

• Reference Checklist IEP URL

• Required Forms URL – http://www.vcs.k12.nc.us/departments/exceptional_children/technical_assistance_guide/

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Referral Meeting Initial Placement Re Evaluation

Addendum Graduation Re Evaluation (Additional Information/Data)

Annual Review Change in

Continuum

Exit

• Reevaluation

NC Policies 1500-2.29,

1503-2.4, and 1503-2.6

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Definition

● Reevaluation is the process of examining

existing data, and if determined necessary,

gathering additional data in order to:

Determine continuing eligibility for special

education and related services;

Assure that the continuing individual needs of a

student are identified; and

Assure appropriate educational programming

(review and/or revision of the IEP).

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Reevaluation

● The public agency must ensure that the

timely reevaluation for each child with a

disability is conducted in accordance with NC

1503-2.5 through NC 1503-3.5:

If the LEA determines the child's needs,

including academic achievement and

functional performance, warrant additional

evaluation data, OR

If the child's parent or teacher requests

additional evaluation data.

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● Cannot occur more than once a year unless

parent and public agency agree otherwise,

and

● Must occur at least every three years.

Reevaluation

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1. Every three years after initial eligibility

determination, except for children with

developmental delays (DD);

2. Children identified as having DD must be

reevaluated :

Every three years, and

Before turning eight years of age, or

Prior to entering third grade (whichever comes

first).

When is a Reevaluation Required?

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When is a Reevaluation Required?

3. When the parent or teacher requests

additional data;

4. Before adding or removing a related service;

and

5. Before exiting a student from special

education services, except under three

circumstances.

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Reevaluation Is Not Required

Reevaluation is not required when:

The parent revokes consent for the

provision of services;

The child graduates from secondary

school with a regular diploma; or

The child exceeds the age of eligibility for

FAPE (Ages 3 through 21).

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The How of Reevaluation

The IEP Team must review existing data.

(The IEP Team determines if existing data

are current and relevant.)

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Reevaluation

• On the basis of the review of existing data and

with input from the parents, the IEP Team

decides what additional data, if any, are needed

to determine:

1. Whether the child continues to have a disability as

defined in NC 1500-2.4 and the educational

needs of the child;

2. The present levels of academic achievement and

developmental needs of the child;

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Reevaluation

3. Whether the child continues to need special

education and related services; and

4. Whether any additions or modifications to the

special education and related services are

needed to enable the child to meet the

measurable annual goals set out in the IEP of

the child and to participate, as appropriate, in

the general education curriculum.

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Reevaluation

● If additional data are needed:

Parental consent must be obtained (form

DEC 2), and

Prior Written Notice (form DEC 5) that

documents the public agency's proposal

including the reasons and basis for the

proposal must be issued to the parents.

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Parental Consent for Reevaluation

• Parent provides consent; proceed with

gathering data.

• Parent does not respond to request for consent

after LEA makes reasonable efforts to obtain

consent, proceed with gathering data.

• Parent does not give consent:

Do not proceed with gathering data.

LEA may request mediation or file due process to

assess child without parental consent.

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Additional Data Will be Collected

The following are needed:

Invitation to Conference

Reevaluation Report (Documentation of the Review

of Existing Data)

Parental Consent for Evaluation

• Prior Written Notice

If using North Carolina forms, these would be: Prior

Notice, DEC 7, DEC 2, and DEC 5, respectively.

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Additional Data Will be Collected

The following are needed once all data are collected:

Invitation to Conference

Summary of Evaluation Results

Eligibility Determination

IEP (review/revise or develop and new IEP)

Prior Written Notice

If using North Carolina forms, these would be: Prior Notice ; DEC 3 Worksheet(s); DEC 3; DEC 4 and DEC 5, respectively.

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Reevaluation

• If additional data are not needed:

Prior Written Notice documents the public agency's

proposal to determine continuing eligibility and the

student's educational needs without gathering

additional data.

• The public agency must inform the parent that

he/she has the right to request additional data.

If the parent makes this request, consent to evaluate

must be obtained, and the assessments must be

conducted.

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Additional Data Will Not be Collected

The following are needed:

Invitation to Conference

Reevaluation Report

Eligibility Determination

IEP (review/revise or develop new IEP)

Prior Written Notice

If using North Carolina forms, these would be: Prior

Notice; DEC 7; DEC 3; DEC 4; and DEC 5,

respectively.

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Reevaluation

• During any reevaluation regardless of

purpose, the IEP Team must:

Review the IEP for appropriateness, and

Issue prior written notice to the parents.

• After completing the reevaluation process,

regardless of purpose, the three-year

reevaluation date is reset.

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The Three Prongs of Continuing Eligibility

1. The child must continue to meet the eligibility

criteria in at least one of the fourteen areas of

disability in accordance with the NC Policies;

and

2. The disability must continue to have an adverse

effect on educational performance; and

3. The student must continue to need special

education and related services.

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Special Rules for Eligibility

A child must not be determined to be a “child with

a disability” if the determinant factor for deciding so

is…

Lack of appropriate instruction in reading,

Lack of appropriate instruction in math, or

Limited English proficiency.

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Reminder:

Educational performance includes

academic strengths and needs as well as

functional strengths and needs.

Teams must always use multiple sources

of data in making eligibility decisions.

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