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PROJECT BRIEF For the Construction of Agro Spa Taylor’s University Lakeside Campus, Subang Jaya, Selangor, Malaysia Prepared by: FNBE 0414 Students Tutor: Ms Normah Jean Group Members: Lim Joe Onn (0318679) Michael Chang (0319198)

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  • 1. PROJECT BRIEF For the Construction of Agro Spa Taylors University Lakeside Campus, Subang Jaya, Selangor, Malaysia Prepared by: FNBE 0414 Students Tutor: Ms Normah Jean Group Members: Lim Joe Onn (0318679) Michael Chang (0319198) Ryan Kerry Jee (0318715)

2. Page | 1 Contents # Title Page Cover Content 1 1 Introduction to Project 2 1.1 Project Description 2 1.2 Site Analysis 2 1.3 Project Concept 5 1.4 Project Background 6 1.5 Project Summary 7 1.6 Visuals 7 1.6.1 Elevations 7 1.6.2 Master Plan of Proposed Site 8 1.6.3 Sketches of Proposed Site 9 1.7 Project Objectives 10 1.8 Project Benefits 10 1.9 Success Criteria 10 2 Project Specifications 11 2.1 Schedules 11 2.1.1 Schedule of Preliminary Stage 11 2.1.2 Schedule of Construction Stage 12 2.2 Risks 13 2.3 Constraints 14 2.3.1 Time 14 2.3.2 Financial 14 2.3.3 Resources 14 2.4 Assumptions 15 3 Project Organization 16 3.1 Overview 16 3.2 Project Management Team 16 3.3 Team Objective 17 3.4 Tasks 17 4 Stakeholders 20 5 Documents 21 5.1 Letter to Authorities 21 5.2 Bill of Quantities 25 3. Page | 2 1. INTRODUCTION TO PROJECT 1.1 PROJECT DESCRIPTION The name of our project is Agro Spa. It involves the construction of a spa pool for pedicure, an urban farming area, a changing room, a storage for agriculture necessities and renovation of an existing pond in Taylors University Lakeside Campus, Subang Jaya, Selangor, Malaysia. The project is on top of a 35m x 35m site at the eastern side of the lake in Taylors. The agreement of the project brief is estimated to be signed on 11 August 2014. The whole construction process is approximately 3 months. 1.2 SITE ANALYSIS Photos of the site: The site has been a large vacant space since 2010 without any construction or renovation. Hence, most areas of the site is a barren concrete floor. A site analysis shows that the site is ideal for the construction plan due to the following reasons: 1. Far away from the road, no sound pollution 2. Has good ventilation due to large open space 3. Good scenery, near the lake 4. Good accessibility from the plaza and the academic blocks 5. Has a lot of unutilised space available for new development 6. Has a pond that can be renovated to make it more visually appealing Location Plan 4. Page | 3 Other findings: 1. The site has an Air Handling Unit that emits carbon dioxide 2. The depth of lake water near the deck is 50-60 cm 3. Not much people use this place despite its good accessibility 4. Organisms such as turtles and fishes live in the lake and pond 5. Entrance to car park is abandoned 6. 95% of the site is hardscape while 5 % of the site is softscape, giving the site a very solid urban jungle feel 7. People in the campus, especially students, use the site to relax by the lake or walk from the plaza to Block D 8. Culinary arts students study nearby. Major elements in the site: Air Handling Unit The entrance from the car park An abandoned pond Barren hardscape 5. Page | 4 Plan View of Existing Site 6. Page | 5 1.3 PROJECT CONCEPT The project team explored a variety of possible ideas and concepts that could be incorporated in this construction project after conducting site analysis. The finished project will function as a recreation and rest area. The following concepts are combined in this project: URBAN AGRICULTURE Urban agriculture is the practice of cultivating, processing, and distributing food in or around an urban area. It is becoming a trend among developed areas to enhance sustainability by adding greenery and productive space. As culinary students study nearby our site, urban farms can provide raw materials for their cooking lessons. FISH PEDICURE POOL Doctor fishes (Garra Rufa) are fishes that feed on dead skin of human feet. A small part of the lake in the site will be segregated to build a fish pedicure pool. Students and lecturers can sit down at the edge of the pool, take a deep breath and enjoy the view of the lake while having their feet cleaned by doctor fishes for free. This pool will serve as a place health and relaxation. 7. Page | 6 ORIENTAL GARDEN The theme of an oriental garden is selected due to the fact that the existing granite rocks and elliptical-shaped abandoned pool in the site is capable of providing a good set-up for a garden with this theme. The garden will serve as a recreation area for students and lecturers of Taylors University Lakeside Campus. 1.4 PROJECT BACKGROUND As Taylors University Lakeside Campus is new, there are still many unutilised, vacant spaces that are still available for development for the benefits of people in the campus. Students in Taylors require a recreation and rest space that is closer to their study area in the academic blocks. The revolutionary idea of urban agriculture can be done in the campus to make use of space and cater the demands of culinary arts students to have cheaper cooking ingredients. The eastern side of the lake has plenty of space available for development and it is found to be the ideal spot to build a new recreation area. Thus, this project is proposed. 8. Page | 7 1.5 PROJECT SUMMARY 1. An urban farming area will be built to utilise vacant space in the site. It provides cooking ingredients for the culinary students and serve as a place where students in campus can study about self-sufficient living. 2. A storage room is built as a place to keep agricultural equipment and necessities such as rakes and fertilisers. 3. A changing room is built to cater the needs of culinary students. 4. A pedicure pool will be built by segregating a section of the lake. It will be used by students and lecturers to relax and enjoy a fish spa. 5. Lockers will be provided for both users of the pedicure pool and the culinary arts students. 6. A service centre will be built and function both as a reception counter and a convenient store for the users of the pedicure pool. 7. Grassification will be implemented on most of the concrete floors. 8. The abandoned pool between Block D and E will be renovated and decorated to make it more visually appealing. 9. Garden lamps and benches will be added along a pathway and by the lake. 10. Water dispensers will be provided for the convenience of the users of the site 1.6 VISUALS 1.6.1 Elevations 9. Page | 8 1.6.2 Master Plan of Proposed Site Legend Bubble Diagram 10. Page | 9 1.6.3 Sketches of Proposed Site The Fish Pedicure Pool and Oriental Garden The Urban Farming Area and Main Walkway 11. Page | 10 1.7 PROJECT OBJECTIVES Provide a conducive environment and green space for students and lecturers to relax Improve the level of service and aesthetic value of Taylors University Transform most hardscape in the site to softscape Create more interactive spaces and awareness about self-sustainable living 1.8 PROJECT BENEFITS Students and lecturers can maintain their mental health by relieving their stress here The increase of softscape lowers the negative effects caused by urban development The aesthetic value of the site is enhanced The space of the site is fully utilised 1.9 SUCCESS CRITERIA The urban farming area and pedicure pool is built within the estimated time The land is grassified and paved within the estimated time The abandoned pool is renovated within the estimated time The architectural studio is transformed into a service centre, changing room and storage room within an estimated time The decorations and facilities are added within the estimated time The whole project is done within the estimated time and budget The urban farming area is well maintained and fully used by students The pedicure pool is well maintained The Agro Spa is fully used by students and recognised as a well-known spot due to its comfortable ambience and relaxing environment 12. Page | 11 2. PROJECT SPECIFICATIONS 2.1 SCHEDULES 2.1.1 Schedule of Preliminary Stage # Tasks August 2014 1 Site Analysis 2 Meeting and Negotiation with Taylors Authorities 3 Preparation of Outline Proposal 4 Produce Order of Cost and Estimate 5 Approval of Design by Taylors Authorities 6 Deposit of Application for Approval of Building Plans to MPSJ 7 Deposit of Forms to Board of Architects and Engineers Malaysia 8 Obtain Landscape Approval 9 Obtain Building Plan Approval 10 Tender Documentation and Tender Action 11 Contractors Bid for Project 12 Selection of Contractor 13 Hiring of Working Team 13. Page | 12 2.1.2 Schedule of Construction Stage # Tasks September 2014 October 2014 1 Clearance of Granite at Abandoned Pool 2 Demolition of Certain Walls of the Architectural Studio 3 Construction of a Concrete Beam to Segregate Part of the Lake 4 Construction of Reinforced Concrete Walls 5 Construction of L- Shaped Platform Around Segregated Part of Lake 6 Supply and Installation of Granular Base 7 Drilling Cavities on Existing Concrete Floors 8 Filling Cavities with Loam Soil 9 Planting Carpet Grass on Soil 10 Installation of Underground Electrical Supply 11 Installation of Tile, Concrete, Smooth Granite and XXXX Flooring 12 Installation of Vertical Metal Wires 13 Installation of Water Pumping and Circulation System 14 Installation of Piping 15 Installation of Electrical Utilities for Indoor Areas 16 Installation of Air Ventilation and Air Conditioning System 17 Painting of Walls 18 Placing of Rock Slab Pathways 19 Installation of Doors and Glass Windows 20 Installation of Outdoor Lightings 21 Placing of Outdoor Furniture 22 Planting and Staking of Plants 23 Placing of Lockers and Furniture 24 Placing of Water Dispensers 14. Page | 13 2.2 RISKS Risk Effects of Risk Probability Impact Mitigation Approaches Failure to complete All efforts in this project will be wasted. The environment of the site will be negatively affected Low High Project plan has key milestone dates, which will act as a guideline and reviewed by the Project Team each week. Insufficient budget The project will be slowed down, postponed or abandoned Medium High Quantity Surveyor will have to give the latest budget planning each meeting to prevent this problem Failure to receive approval The project cannot start Low High All amendments of the project details must be carefully considered before submission Accidents happened to workers Workers get injured, affecting productivity of labour Medium High Safety precautions are done during construction. First aid kit is prepared at site. Weather changes (Haze, Rain) Progress of construction will slow down. Workers become sick Medium Medium Each worker will be given a mask and encouraged to wear it. Construction activity will be sped up during good weather. Insufficient skilled workers Progress of construction will stall Medium High Workers are chosen through interview. Insufficient supply Progress of construction will stall High High Cooperate with other sub- contractors as a backup if the current sub-contractor do not provide sufficient supply. Vandalism of construction site Progress of construction will stall Low Medium The site will be fully monitored during construction and prohibited from public approach. 15. Page | 14 2.3 CONSTRAINTS 2.3.1 Time Tasks Milestone Approval from local authority obtained 15 August 2014 Project planning and design completed 21 August 2014 Execution 24 August 2014 Completion 31 October 2014 2.3.2 Financial Constraint Details Minimum wages Workers have a minimum wage of MYR 900.00 Funding from Taylors University MYR 190,000 2.3.3 Resources Human Resources Working hours All workers can only work maximum 8 hours, any more is decided on the workers own will Requirements Only workers with minimum working experience of 2 years and being fluent in Malay or English are hired Equipment Usage time of electric power tool, chain or circular saw, gas or air compressor, hammer, pliers and any other impacting or grinding equipment Monday to Friday: Before 7 am and after 8 pm Weekends and public holidays: before 9 am and after 8 pm Placing of materials Materials shall be placed only within the site and not exceeding 5 m from site Electrical equipment Plugs of equipment are switched off when not in use to prevent wastage. Materials Transportation of materials to site Vehicles carrying construction materials to site can only stop at H Parking Zone to prevent obstruction of traffic. The materials are then carried by workers to the construction site. Placing of construction materials All materials are carried to a specific 5m x 5m site nearby the construction site. Placing of waste materials All waste materials are to be placed at a specific 10m x 10m area in the campus compound. Waste materials must be cleared from the area before completion. 16. Page | 15 2.4 ASSUMPTIONS Assumption Confidence Impact Priority Approvals from the local authorities are obtained High High High Project sponsor will fund construction High High High Sufficient skilled human resources will be provided Medium Medium Low Project milestones are reached in time Medium Medium Low Materials selected and bought are suitable and correct Medium High Medium Supplier will supply material and equipment High High High Materials and equipment can be delivered on schedule Medium High Medium All accidents are prevented during construction Medium Medium High Staff is available when required High Medium Medium All foreign workers during construction are fluent in Malay or English High Medium Low Final cost of construction does not exceed given budget Medium Low Medium 17. Page | 16 3. PROJECT ORGANIZATION 3.1 OVERVIEW Project Requestor Taylors University Lakeside Campus Project Sponsor Taylors University Lakeside Campus Project Owner Taylors University Lakeside Campus Project Manager Ar. Lim Joe Onn Team Members Architect Ar. Lim Joe Onn Landscape Architect Ar. Ryan Kerry Jee Quantity Surveyor Sr. Michael Chang Civil and Structural Engineer Ir. Yong Yu Joon Mechanical and Electrical Engineer Mr. Muhammad Naim bin Ariffin Contractor Mr. Clement Chen Plumbing Sub Contractor Supplier 3.2 PROJECT MANAGEMENT TEAM Key Members Person In Charge Company Contact Address Architect Ar. Lim Joe Onn Phone: (+60) 146385396 E-mail: [email protected] J.O. Architect 18, Jalan Emas 1, Taman Putra Mas, 44120 Subang Jaya, Selangor. Landscape Architect Ar. Ryan Kerry Jee Phone: (+60) 168781752 E-mail: [email protected] Ryan Kerry Landscape Architecture Firm 1, Jalan Heliconia 7, Bandar Bukit Damansara, 45000 Petaling Jaya, Selangor. Quantity Surveyor Sr. Michael Chang Phone: (+60)128010787 E-mail: [email protected] Michael Chang Construction Berhad 9, Level 3, Blok Mutiara, Jalan Seri Gading, 43100 Ampang, Selangor. Civil and Structural Engineer Ir. Yong Yu Joon Phone: (+60) 123386787 E-mail: [email protected] Yong Engineers Berhad 5, Jalan Yong Shook Lin, Taman Baru, 46000 Petaling Jaya, Selangor. Mechanical and Electrical Engineer Mr. Muhammad Naim bin Ariffin Phone: (+60) 174478329 E-mail: [email protected] Naim Electrical Works Berhad 25, Jalan Gaya, 58100 Brickfields, Kuala Lumpur. Contractor Mr. Clement Chen Phone: (+60) 193346708 E-mail: [email protected] Clement Construction Sdn. Bhd. 31, Jalan BK 5/3, Bandar Kinrara, 47180 Puchong, Selangor. 18. Page | 17 3.3 TEAM OBJECTIVE To completely understand the needs of staff and students from Taylors University Lakeside Campus and plan, design, renovate and build Agro Spa. 3.4 TASKS ARCHITECT Translate site requirements, compact form concepts, compartmentalised concepts and low profile concepts of Agro Spa into reality. Assert Taylors University Lakeside Campus requirements, which includes construction methods, timing, construction strategy, cost, selection of materials and aesthetic value. Coordinate necessary environmental and engineering service to Agro Spa (Electrical wiring, Water supply) Conduct site analysis before proceeding to the design stage. Provide a design plan that is legit, functional and has high aesthetic value that satisfies the needs of client. Prepare an overall project timeline for the whole construction process of Agro Spa. Serve as an agent to submit drawing to authorities for approval. Award tenders and contract administration to contractors. Mediating between client and contractor. Prepare an outline proposal of Agro Spa. Supervise progress of construction of Agro Spa to ensure that site work will meet specifications of construction documents when the construction have completed. Submit modification of the design of Agro Spa during construction to contractor. Recommend alternative solutions to resolve any variations to original budgets. Conduct an assessment of Agro Spa to Taylors University authorities. Consider the operations and performance of the facilities of Agro Spa and make recommendations for maintenance. Ensure key milestones and deadlines are met. LANDSCAPE ARCHITECT Oversee the design of Agro Spa, including urban regeneration schemes and reviving the natural characteristics of the given site. Establish general landscape requirements with clients to implement Agro Spa. Conduct preliminary assessment and site analysis of the site for Agro Spa (contours, soil, ecology, buildings) Present proposals to clients, dealing with enquiries and negotiating any amendments to the final design of Agro Spa. Assess Agro Spas potential to meet clients specification. Carrying out environmental impact assessments of the implementation of Agro Spa. Select materials and plants to be implemented in Agro Spa. 19. Page | 18 Accurately prepare and present detailed plans and drawings, including applications, construction details and specifications for Agro Spa. Monitor and check work on site. Ensure that the plants and soil are put into place accordingly at site. Contact and coordinate manufacturers and suppliers in the process of building Agro Spa. Authorising payment once construction work of Agro Spa has been completed. QUANTITY SURVEYOR Undertake site visits with Design Consultants (Architect and Landscape Architect) and Clients. Estimate the define project budget of Agro Spa. Analyse the effect of design changes on the project budget of Agro Spa. Produce order of cost and estimate and procurement strategy of Agro Spa. Negotiate with Design Consultants regarding the cost of construction of Agro Spa Prepare Bill of Quantities to assist in the tender process. Provision of cost control services during construction of Agro Spa. Assessment of contractors progress and variation claims while constructing Agro Spa. Negotiation and settlement of accounts while building Agro Spa. Carry out monthly forecasting and cost reporting while building Agro Spa. Carry out monthly negotiation and agreement of payments for Agro Spa Prepare tax depreciation reports of Agro Spa for property owners. Prepare detailed cost analysis and Statement of Final Account. CIVIL AND STRUCTURAL ENGINEER Design structures to ensure the convenience store, storage room and changing room withstand stresses and pressure. Choose appropriate materials to meet design specifications of Agro Spa. Analysis configurations of the basic structural components of the rooms and fish pedicure pool. Conduct stress analysis and calculate pressure, stress and strains that each component of structures in Agro Spa will experience due to human use or environmental factors. Ensure the fire safety of Agro Spa with a safety plan provided when there is a fire. Giving orders to an experienced team to conduct demolition of certain walls of the existing architectural studio. MECHANICAL AND ELECTRICAL ENGINEER Collaborate with the design consultants in coming out with a plan for electrical works Serve as a specialist in electrical works (electrical wiring, air conditioning) Make sure the ventilation of the convenience store, storage room and changing room is fresh and give a comfortable environment to users. Make sure the electrical wiring, fire alarms and plugs are safely installed. 20. Page | 19 CONTRACTOR Tender for the job of constructing Agro Spa during preliminary stages. Perform and complete works of Agro Spa within an agreed time and budget when assigned. Cooperate with other parties in the process of building Agro Spa. Carry out quality construction of Agro Spa by hiring a multi-disciplined workforce controlled by an experienced management team. Consult and give orders to workers during construction stage. Provide sufficient and relevant information to workers while building Agro Spa. Ensure Agro Spa is accurately built as per drawings. Lease with consultants and owners to achieve the common goal of Agro Spa being completed on time. PLUMBING SUB CONTRACTOR Serve as a specialist in plumbing works (piping, water tanks) Install pipes in the urban farming area, changing room and fish pedicure pool. Install water sprinklers for fire safety on the ceilings of indoor areas of Agro Spa. Cooperate with the Civil and Structural Engineer while constructing the fish pedicure pool. SUPPLIER Supply materials to the construction site of Agro Spa. Ensure the materials and equipment reach the site on time as per planned. Ensure the materials and equipment are safely transported and are of good quality. Install and apply certain elements at site (water proofing, painting, doors, windows) 21. Page | 20 4. STAKEHOLDERS The following are the stakeholders have been identified so far for the project: STUDENTS The students of Taylors University Lakeside Campus can access to Agro Spa easily from the University Square, Block A, Block C, Block D and Block E. Agricultural produce from the urban farming area of Agro Spa is provided to culinary students for their lessons. The changing room in Agro Spa is specially catered for culinary students as well. Students from other courses can also study about the potentials of urban green areas in Agro Spa. Besides that, students can take off their shoes and enjoy nature by letting doctor fishes nibble on their feet at the fish pedicure pool. LECTURERS AND STAFF Lecturers and staff can come to Agro Spa, sit on the benches provided, rest and enjoy the view of the lake to make themselves comfortable. They can also enjoy the relaxing ambience of the oriental garden, which is renovated from the existing abandoned pool after a hectic working schedule, making them refreshed and less stressful. VISITORS OF THE CAMPUS Taylors University is visited by quite a number of people on certain occasions. The convenience store in Agro Spa can serve as a place where visitors can buy Taylors University souvenirs and merchandise. They too can enjoy the fish pedicure beside the lake, relax at the oriental garden and have a close-to-nature feel at the urban farming area. 22. Page | 21 5. DOCUMENTS 5.1 LETTER TO AUTHORITIES 23. Page | 22 24. Page | 23 25. Page | 24 26. Page | 25 5.2 BILL OF QUANTITIES