HUMAN RESOURCE MANAGEMENT

Human Resource Information System

Professor AAFREEN SHAH

MEANING: An integrated system used to gather,store, and analyze information regarding an organisation’s human resourcesCOMPRISING OF: Database, Computer applications, Hardware, Software.Necessary to collect, record, store, manage, deliver, present and manipulate data for human resource managment

HRIS/HRMS

HRIS/HRMSHRIS

Human Resource

managementOne common

data base through ERP

Information technology

A system which seeks to merge the activities assoaciated with

ERP(Enterprise Resource planning) it is a Business Process Management

Definition

Susan M Healthfield ( HR expert) states:HRIS is a software or online solution for the Data entry Data tracking (searching) Data informationNeeds of human resources : • payroll,• Management,• accounting function with business

Goal of HRIS

The goal of HRIS is to merge different parts of HR including :

Payroll, Labor productivity, Benefit management.INTO LESS CAPITAL INTENSIVE SYSTEM ( less capital intensive: Business

process that requires less amount of money and financial resources)

HR executive rely on

Internal IT professiona

ls

External IT profession

al

To develop and maintain integrated HRIS

Personnel required for managing HRIS SYSTEM MANAGER: He is responsible

for planning,monitoring and controlling the activities related to computerisation of HR data

SYSTEM ANALYST: He is responsible to study and analyse the problems and design solutions and programme specifications ( instructions)

Personnel required for managing HRIS PROGRAMMERS: They are required to

develop computer programmes based on specifications of the system analyst

DATA ENTRY OPERATORS: They are responsible to feed the HR data in the computers for implementing the HRIS

Modules or elements of HRIS

The payroll module( to calculate the pay and incentives to the emplyees)

The training module ( track the education, qualifications, and skills of the employees as well as outlining the training cources, books, CDs, web based learning or materials that are available to develop skills)

Modules or elements of HRIS The HR management module ( covering many

HR aspects from recruitment to retirement) The benefits administration module

( employee participation in benefit programmes it includes insurance,compensation,profit sharing, and retirement benefits.)

The employee self-service module ( employee may query their attendance record from the system without asking the HR personnel) .

Importance of HRIS Provides employee information An effective HRIS provides information which a Campany needs to track and analyze aboutEmployees, former employees, and applicants (HR Management Module )in HRIS is acomponent that records basic demographic andaddress data, selection, training and development,capabilities and skills management, compensationplanning records and other related activities.

Importance of HRIS

Facilitates updates and changes:An appropriate HRIS enables

employees to do their own updates and changes, thus freeing HR staff for more strategic functions.also data necessary for employee management,career growth and development is facilitated by HRIS

( EMPLOYEE SELF-SERVICE MODULE)

Importance of HRIS Recruitment Online job advertisements on corporatewebsites and internet job boards, online CVdatabases, different forms of electronicapplications, applicant management systemsand corporate skill databases are only fewexamples of the various ways by whichinformation systems today support

recruitmentprocesses

Importance of HRIS Human resource planning HRIS can provide relevant data to forecast humanresource requirements and also to forecast humanresource supply HRIS can also facilitate quick comparison betweenHR requirements and HR supply For instance if there is shortage of manpower,arrangements can be made to recruit or hireadditional employees and if there is surplus ofmanpower, arrangements can be made to reducethe workforce

Importance of HRIS

Risk and security managementThe risk and security management

can be done by following private and highly sensitive

individual data and multiplatform security

aspects which are perhaps the most serious

factors that need to be taken into consideration

Importance of HRIS Meeting training needs: In the HRIS, an employee might go into thedata of available training courses and thenrequest for his/her training When that training becomes available the

HRISnotifies him/her so that he/she can register andcomplete the trainingTraining module( learning Management

system)

Importance of HRIS Employee payroll ( compensation) The payroll module in HRIS automates the payprocess by gathering data on employee timeand attendance, calculating various deductions and taxes and generating periodic pay chequesand employee tax reports This module can encampass all employeerelated transactions as well as integrate withexisting financial management system

Importance of HRIS Administration of employee benefit The benefits administration module provides a System fororganisations to administer and track employee participation inbenefits programmes Compliance HRIS supports the organisation to comply with governmentregulations for instance public sector need to giveemployment to certain sections of the society such asscheduled castes, schedule tribes,OBCs, physically challenged

andso on HRIS makes available the required data which can be

presented to the government as and when needed

Importance of HRIS Reporting HRIS system stores all information relating to human resourcesincluding details regarding,selection,training,performance

appraisal,promotion,compensation etc HRIS provides accurate and uptodate information relating to

humanResources ,These data can be used by the HR manager to prepare

thereports relating: performance appraisal, compensating competent and loyal employees promotion and transfer of employees.

Importance of HRIS Safety and health:HRIS software maintains the records of

various categories of occupational diseases and related issues such as

The dangers of such diseases, How employees can contract the diseases , Methods of prevention and cureThe software can provide information on safetymeasures so as to minimize the risk of

accidents

Importance of HRIS Human relation HRIS helps the management to design effective HR policiesand to implement healthy practices so as to develop goodhuman relation throughout the organisation For maintaining the good relation the management may signagreements with employees union specially relating toemployees compensation The computer can maintain the record of negotiation

betweenemployees union and management and the agreement signedbetween the management and the union leaders themanagement at all level are fully aware about the negotiationsand agreements which in turn may reduce the conflicts

Real job interview