How to write an

Derya Bozdogan, PhDELT ProgramBolu, Turkey

deryaerice@gmail.com

Things to consider

• Write from your university e-mail account

http://mleddy.blogspot.com/2005/01/how-to-e-mail-professor.html

Avoid using emails which do includeneither your name or surname eg. sweetgirl11@ (bad example)bozdogan_d@ (good example)

Think about what you're saying

• Choose an appropriate greeting.• Ask politely• Proofread what you've written• Sign with your full name, course

number, and classhttp://mleddy.blogspot.com/2005/01/how-to-e-mail-professor.html

Examples of greetings:

• Dear Bozdoğan,• Dear Mrs. Bozdoğan,• Dear Dr. Bozdoğan,• Hi/Hello Mrs. Bozdoğan,

• Hello teacher (informal)

• Do not leave the subject of your email blank, write your subject properly and to the point

• Examples of a subject:(Your name and surname, Name of the course)ECS role play videoECS presentation topic

• Don't send unexpected attachments• When you get a reply, say thanks

http://mleddy.blogspot.com/2005/01/how-to-e-mail-professor.html

Remember!

An email is a piece of writing which has a(n):- Introduction (introduce yourself/topic)- Body (state why you are writing, ask the

question/s where necessary)- Conclusion (close the topic by either saying

thanks or asking a question)

More things to consider:• Give some context for the question,

situating it in the particular assignment or activity you're working on.

• Punctuate. Capitalize appropriately. Use complete words and sentences; this is not texting. Check your spelling.

• Be specific and detailed about what the difficulty or challenge is regarding.

• Ask an actual question, rather than leaving it up to me to infer.

• Be nice and thank for answering.• Sign your full name.

http://scienceblogs.com/sciencewoman/2009/01/how_to_write_clear_emails_to_y.php

Example 1• Hi Professor Leddy,

I'm working on my essay on William Carlos Williams and I'm not sure what to make of the last stanza of "Spring and All." I'm stuck trying to figure out what "It" is. Do you have a suggestion? Thanks.

Maggie SimpsonEng 3703, MWF 10:00

http://mleddy.blogspot.com/2005/01/how-to-e-mail-professor.html

Example Template

• Subject: (put in your class and maybe the assignment number)

Salutation: (Mr or Ms Smith,)

----message, short and in proper English----

Signature: (Thank you and your name)

http://answers.yahoo.com/question/index?qid=20081017083942AAlVvOE

For further reading:

• http://wmhc.isucomm.iastate.edu/Handouts/writingemails.pdf

• http://classes.gordsellar.com/on-emailing-your-professors/

References

• Email image: http://thesfile.com/contact/• http://mleddy.blogspot.com/2005/01/

how-to-e-mail-professor.html• http://answers.yahoo.com/question/

index?qid=20081017083942AAlVvOE• http://scienceblogs.com/sciencewoman/

2009/01/how_to_write_clear_emails_to_y.php