How To Get Things Done

Copyright © CNI Training & Development 2007 Page 1 of 10

LP2007 – How to get things done

Introduction My Notes Mistakes made and why things don’t get done:

1. Too many things and unrelated to end objective

2. Mistaking Activities are the same as Results

3. Act glory and glamour without achieving anything first

4. Overly ambitious due to inflated ego

5. Wrong person, wrong job

6. Sticking to the rules (being to goody)

7. Not willing to take risks

8. Easily give up

9. Not resourceful enough


10. Always thinking “I am right”

11. Always thinking “Why it cannot be done” instead of finding solutions to accommodate the end-objective

12. Doing the same thing over and over again and expecting different results

My Notes How to get things done 1: Mindset

1. If I don’t get it done, they will get someone else to do it

2. Overall/Ultimate end-objective

3. Accountability

4. Expect enemies

5. Positive persistence

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6. Failure acceptance

7. Partnerships win – some else always wants what you have and vice versa

8. Ready to Sacrifice

9. There are always people better than you

10. Learn, before you need it

11. There will always be jerks in your way


My Notes How to get things done: Self

1. Understand and use Buy-in

2. Momentum

3. Back up – Plan B

4. Build your network before you need it

5. Work around obstacles

6. Dig for resources

7. Focused on Results, not activities

8. Control and utilize Emotions

9. Know when to give up when it’s not worth it


10. Lose the battle, win the war

11. Sensitive communication

12. Partner your weaknesses

13. Trust your gut instincts sometimes (thru experience)

14. Perfect Time Management skills

My Notes

How to get things done: Through Others

1. Paint the picture

2. Reward and Punishment

3. Praise & Recognition

4. Freedom α Maturity


5. Modeling

6. Communication: Repetition and Emphasis

7. Urgency (what if not done?)

8. Prioritize, Focus

9. Leading and Lagging Indicators -> Results

10. Motivation = Hope and Control

11. Hire/Fire (who you fire determines who you keep)

12. < 80% certainty decisions, pass to the team

13. Set Guiding Principles

14. Set Boundaries


15. Let mistakes happen to learn

16. Use 3rd Party

17. Little Steps – building blocks

18. Independent successes

19. Sponsor your weaknesses

My Notes

At the HEART…

Only three things really matter in Time

Management:

1. Prioritize

2. To-do List

3. Maximize


1. Prioritize

Pareto Principle: 80/20

rulePriorities Results

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1

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1. Prioritize

Important

Urgent

L H

H

DO this.

Deadline.

Markers.

Automate.

Predict.

Delegate.

Delay.

Downtime.

Don’t do.

Prioritize Assignments

High Importance/ High Urgency

Tackle these projects first

High Importance/ Low Urgency

Set deadlines for completion and

get these projects worked into your

daily routine

Low Importance/ High Urgency

Find quick, efficient ways to get

this work done without much

personal involvement. If possible,

delegate it to a “can do” assistant

Low Importance/ Low Urgency This is busy or repetitious work

such as filing. Stack it up and do it

in one-half hour segments every

week; get somebody else to do it;

or don’t do it at all

“Decide what to do and do it;

2. To-do List

Task 3

Task 2

Task 1!↓


2. To-do List

1. Must do. If not, don’t continue

2. Prioritize

3. Update

4. Discipline. Morning/Evening.

5. Work/Life List

3. Maximize

1. Analyze the time wasters in your day.

2. Use the on/off button on your TV

3. Plan your day's activities each morning or

every evening before bed.

4. Use meal times effectively and enjoyably

5. Use a to-do list/check off items when

completed for a sense of accomplishment

6. Decide upon your goals and objectives

and periodically update them

3. Maximize

7. Set PRIORITIES

8. Control visitors

9. If you need to see someone, go to their office/room/house, you can always leave.

10.Keep a neat working area

11.Write notes on calendars

12.When you see a gift that would be perfect for someone for a birthday or

Raya/Christmas, buy it right then instead of waiting until the week before the event,

even if you are months ahead of


3. Maximize

13.Put undone work aside in an orderly fashion

14.Take short breaks

15.If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc.

16.Work hard/PLAY HARD

17.Communicate openly, frankly and clearly and tactfully. Don't beat around the bush.

18.Make your deadlines known to others so they will respect your schedule

3. Maximize

19.Group common activities: it is easier than you think to do more than one thing at a

time.

20.Don't complain

21.Don't whine

22.Break big tasks into little ones

Education

How To Get Things Done