Google Forms for Instructional Supervision

Google Forms

for Instructional

Supervision Derek L. McCoy, Spring Lake Middle

GoogleForms [GoogleDocs]

Purpose

• Describe the collaborative process through which teachers

and the administrator participated in focused learning

walks for continuous improvement

• Discuss innovative way of collecting formative assessment

for school leadership [instructional data talks, on-going pd]

• Discuss best practices in creating forms

• Discuss strategies in leading data discussions

• Create a walk thru form using GoogleDrive

• Add script to enable feedback to teachers

• Optimizing tool for mobile devices

Evolution of

the Feedback

Evolution of

the Feedback

Benefits

• Reproducible

• Deliverable

OFI

• Data

• Adaptability

Derek McCoy [email protected]

LinkedIn/Twitter: mccoyderek

mailto:[email protected]

WalkThrus = Formative

Assessment

Clear learning Intention

Effective PD/Create

opportunities to share

Provide feedback

Seek to Understand where help is needed

Activate teachers as learning resources for each other

Data Driven process

WalkThrus = Formative

Assessment






DATA Talks

• More

observers,

the better

• Interater

relialibity

• Data = PD


DATA Talks

• Different

question

types

produce

different

data points

• All good for

discussion


How to


How to

Choose a good name!


Types of Questions

• Text / Paragraph

• Multiple Choice [Mult items, one selection]

• Checkboxes [Mult items, mult selections]

• Choose from a list [emails, teacher list]

• Scale [1 - 5]

• Grid

Press ‘Choose a

Destination’ on title

menu.

This window pops up next.

Select ‘New Spreadsheet’

And check ‘Always Create

A new Spreadsheet’




Close out this window and go back your Drive

Folder. Select the ‘Responses Sheet’

We’ll be doing our ‘feedback’ work from this

page




Once you have entries you can

display you entries in graph form by

choosing

‘Show Summary of Responses’

from the FORM menu




This produces your data displays!

Now you can plan your talks and pd that

will change teaching and learning!




Benefits

• Easy to create and modify

• Shareability

• Differentiate & Update - Tailor to fit

your supervision needs

• Multiple forms

• Rich data


Best Practices:

• Collaborate on look-fors / instructional

priorities, in and outside your building

• This process is about data collection that

leads to PD – PRIORITIZE!!

• Choose question types carefully –

graphs/charts come from MC, Checkbox


Best Practices:

• Pair a text entry question with a MC,

Checkbox

• Narrow your focus

• Multiple forms, different focuses

• Use your mobile device

Enabling Feedback

In order to send feedback to teachers, you must

create an item and name it ‘Teacher Name’ or

‘Teacher Email’. It has to be the type ‘Choose from

a List’.

Enter all teacher emails below. Derek McCoy

[email protected]



Create the rest of the items for your walk thru.

You can be as creative as you like, choosing from

a number of Question items. Add questions using

the ‘Add Item’ button. Once finished, click ‘Done’ Derek McCoy

[email protected]



From the menu,

under ‘Tools’ select

the ‘Script Gallery’

A new pop up field will display.

Enter ‘formemailer’ in the search

field.

Select the option from

‘[email protected]’ and install

[Authorize permission of the

scrip on the next page]




Close the following two screens

On the next screen, select the

‘Formemailer’ tab and install




A new window

will appear.

This is where

the script is

housed.

Under the

‘Formemailer’

tab, select

‘Settings’ Derek McCoy

[email protected]



You are able to edit

information in this

settings field.

Key points/Suggestions: • You have the option to rename the ‘Sender’ Field to

something generic and representative of who is sending the feedback [i.e. SLMS Instructional Team, SLMS Admin]

• You have the same option for the ‘Subject’ field • Please keep in mind, you can’t individual the name for

each walk thru for each individual teacher • Think of this as new information on a ‘form email’

Stay on this screen, we will work in one more area

This steps

determines where

the feedback is

emailed.

Key point – ‘To’ Field: • This step tells where to email the feedback

1. Delete the information in the ‘To’ Field 2. From the ‘Answers Placeholders’ field, click on the drop

down menu and select ‘Teacher Email’ 3. Press ‘Insert Placeholder’ beside the ‘To’ field. This will insert

‘Teacher Email’ into this field

• While you’re here, delete any fields in the ‘Body’

you want to omit Derek McCoy [email protected]



Sample Entries




From the main menu,

under ‘Tools’ select ‘Script

Editor’

In the new

window, under

‘Resources,

select

‘Current

Project

Triggers’ Derek McCoy [email protected]



In this new window:

- Select ‘Add a new trigger’

- In the following fields choose ‘timeDriven’,

‘Time-Driven’, ‘Minutes Timer’, ‘Every Minute’

- Click Save

You are done with this tab and can close it




That’s all for the set up!

Now you can go to Drive, choose ‘Go

to live form’ and begin using your

walk thru




Here are my

entries

And here’s my email

confirmation Derek McCoy

[email protected]



Pat yourself on the back! This good work is worth it! You’ll get the data your need for planning! Teachers get the feedback they need for reflection


Resources – Blog www.mccoyderek.com

• Giving Feedback to Teachers o http://ow.ly/lV85e

• Sharing strategies o http://ow.ly/lV9Y3

Contact Information Derek McCoy

Email/Google+: [email protected]

Twitter/LinkedIn/Skype: mccoyderek

http://www.mccoyderek.com/

http://ow.ly/lV85e

http://ow.ly/lV9Y3


Education

Google Forms for Instructional Supervision