Getting Ready for Work

Orientation

• Local Workplace OrientationUnder NSW OH&S regulations, your Supervisor or Manager is responsible for your orientation into the local workplace. The Local Workplace Induction Checklist contains a list of the information and activities that should be addressed.

• UoN OrientationThe Orientation Checklist needs to be completed by you and returned to Human Resource Services. Tick off activities as you complete them. These required activities include eOOnline, Health and Safety Induction, Code of Conduct and GIPA/Privacy sessions, and Performance Development Framework briefings.

Staff Enterprise Agreements

The 2010 Enterprise Agreements for Academic Staff, Professional Staff and Teachers are available at: www.newcastle.edu.au/service/employee-relations

READ THE AGREEMENT THAT APPLIES TO YOU

Respectful Workplace Behaviour

Diversity in our workforce and respectful behaviour according to the Code of Conduct is very important to UoN.

The session Respectful Workplace Behaviour sets out the expected standards for behaviour and conduct by all staff within the University, and covers issues that you may occur when working in our diverse environment .

All staff must attend a session within one month of beginning work.

eOOnline

eOOnline is an equal opportunity program for Australian universities.

Module One is compulsory for all staff and must be completed with two weeks of starting work.

Module Two is also compulsory for supervisors and managers and must be completed within one month of starting work.

See www.newcastle.edu.au/unit/equity-diversity/eo-online.html

Health and Safety Induction

The online Health and Safety Induction module provides you with the information you need to comply with the health and safety legal requirements of your role.

The Health and Safety Induction must be completed within 2 weeks of starting work and takes approximately 20-30 minutes .

If you have any questions or suggestions, contact a member of the Health and Safety Team on x.15266 or visit www.newcastle.edu.au/service/ohs/index.html

GIPA/PrivacyAs a staff member you need to be familiar with privacy principles, particularly if you are handling staff or student information. Visit www.newcastle.edu.au/service/privacy to read the University of Newcastle Privacy Management Plan, and learn about your rights and responsibilities under privacy legislation.

On 1 July 2010, the Government Information (Public Access) (GIPA) Act came into effect, replacing the FOI Act. The GIPA Act is intended to help the public better understand what government agencies do and to increase accountability and public confidence in those agencies.

All staff must attend a session within six months of starting work.

NUcard

• NUcard is the ID card for both staff and students at the University of Newcastle. Your NUcard identifies you as a staff member, gives you automatic University library access, and replaces swipe cards for after-hours access to buildings.

• You are required to carry your NUcard at all times when on a campus or University facility.

• To get a NUcard, take photo ID and your staff number to a card production station. For more information, go to www.newcastle.edu.au/service/hr-information-systems/nucard.html

Computing Accounts• Access to computing facilities and services at the University involves

activating and creating separate passwords for three systems: UNCLE (the University network), UNify(staff email), and HROnline.

• As part of your appointment process, you are allocated a staff number. This staff number must be used in the initial setup of your computer access and the allocation of another unique identifier, your Uni-ID or numberplate. The Uni-ID is in the format xyz123.

• A valid Uni-ID and password is required to access the common online services you will need on a day to day basis.

• For more information and to activate your accounts, visit http://www.newcastle.edu.au/service/computer-accounts/staff/new-staff.html

HRonlineHRonline is the online employee kiosk giving you access to HR information. You can:

• Access current and past payslips• View Payment Summaries• Change your bank account details and set up deductions/payments• Maintain your personal details• Update your emergency contact details and equity statistics• View and apply for University job vacancies• Make and manage leave bookings• Enrol in training and development courses.

hronline.newcastle.edu.au

www.newcastle.edu.au/staff

HRONLINE LINK

Leave

• You receive 4 weeks of annual leave per year, plus University concession days.

• The University has a Christmas Closedown period (23 December 2013 – 3 January 2014 You must keep 4 days of annual leave to cover this period.

• Academic staff are required to take their 4 weeks annual leave by the end of January the following year.

• In exceptional circumstances the PVC and Head of School will allow for the academic annual leave to be deferred. The deferral must be made in writing prior to 31 January.

APPLY FOR ALL TYPES OF LEAVE

THROUGH HRonline

Leave

• Long Service Leave is equal to three months after ten years’ service. If you have previously worked at another Australian university, you may be eligible to roll over your long service leave entitlements. – consult your HRO.

• Personal leave is 25 days per calendar year.

• The above entitlements are pro rata for a part time employee.

• The Special Studies Program (SSP) is a period of release from normal duties to allow eligible academic staff to undertake a planned program of scholarly teaching, and/or research, and/or leadership related activity and development.

APPLY FOR ALL TYPES OF LEAVE

THROUGH HRonline

Flextime and Rosters

• Flextime hours are by agreement between you and your manager, but generally, flexible working hours are between 7.00am and 7.00pm.

• The average hours for a full-time employee are 35hrs/week (over a 4 week period).

• If you are working under a roster arrangement, you will receive a Rostered Day Off (RDO) after a 9 day fortnight, or 19 day block (over a 4 week period).

Flextime is subject to approval by your supervisor on an individual basis and the business requirements of your role.

Staff LevelsAcademic Staff• Level A – Associate Lecturer• Level B – Lecturer• Level C – Senior Lecturer• Level D – Associate Professor• Level E – Professor.

Professional Staff• Higher Education Worker (HEW) Levels 1-10

All Staff• Varying number of steps within each level• On completion of each 12 months continuous service, increment one step

within your level until the top step is reached• Leave without pay does not count for incremental purposes.

Pay

• Pay is fortnightly – every other Thursday.

• You can view and print your payslips via HRonline.

• End of year summaries for tax purposes must be printed through HRonline.

• You can set up any automatic deductions via HRonline.

Paid Outside Work You must seek approval for most paid

work outside of University employment. A number of conditions apply to Paid

Outside Work. These are outlined in the Paid Outside Work policy.

All Paid Outside Work is registered via HRonline.

If you undertake any Paid Outside Work, you must complete the register in HRonline at the end of each calendar year.

FOR MORE INFORMATION PLEASE REFER TO THE POLICY IN HRONLINE

Salary Packaging• Salary Packaging is available to all staff except casuals.• Examples of items available through salary packaging are parking permits,

laptop computers and living away from home allowances.• To arrange pre-tax sacrifice to Superannuation, contact Ingrid Bonner,

Remunerations and Benefits Team, Human Resource Services.

More information is available at www.newcastle.edu.au/service/salary-packaging/

Superannuation

• UoN’s superannuation provider is UniSuper.• UniSuper is run exclusively for the higher education sector.• UniSuper runs seminars and webinars regularly.• An online service is available at www.unisuper.com.au • For more information, please contact Ingrid Bonner, Superannuation

Officer, Human Resource Services (49 21 5259).

More information is available at www.newcastle.edu.au/unit/human-resource-services/remuneration-benefits/superannuation

Probation• Depending on your type of appointment, you may be subject to a

probation period.

• Periods and requirements vary based upon your position level and type of appointment.

• During probation, you will have periodic performance reviews, and your supervisor will meet with you to discuss any concerns and provide an opportunity for response.

• The probationary period leads into the Performance Management Framework (PDF), the University’s Performance Management system.

Parking• Staff permits enable you to park in in designated areas on Callaghan

campus. A Staff Validation Form is available via www.newcastle.edu.au/service/parking/staff/validation-form.html

• You can pay fortnightly through payroll for a 12 month or 6 month permit, or you can purchase daily tickets at various campus outlets. Parking at Ourimbah campus is currently free.

• As parking is at a premium, it may be useful to explore alternatives. Visit www.newcastle.edu.au/unit/facilities-management/on-the-move.html for a comprehensive range of options.

PICK UP YOUR PERMIT AT FACILITIES MANAGEMENT – just take your Staff Number