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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009 FRBR FRBR Functional Requirements for Bibliographic Records Our practical experience of FRBR at the Université Catholique de Louvain Belgium Claire Dupont Cataloguing and Authority Control Université catholique de Louvain +32(0)10479313 [email protected] with the collaboration of Antoinette Le Maire and Benoit Erken

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

FRBRFRBRFunctional Requirements for Bibliographic Records

Our practical experience of FRBR at theUniversité Catholique de Louvain Belgium

Claire DupontCataloguing and Authority ControlUniversité catholique de Louvain

+32(0)[email protected]

with the collaboration ofAntoinette Le Maire and Benoit Erken

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Table of contents� Historical aspects� Positive aspects� Nothing is perfect� Our database : a mixed catalogue� How does it work ?

� To create a new FRBR record� To add a non-FRBR record to an existing structure� To identify FRBR candidates

� Some examples� Translations of a work� Structural relationship� Letters� Multiple works� Other material

� FRBR and the future

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Historical aspects� UCL has been using the VTLS FRBR

implementation since December 2003 ;

� in 2004 a Consortium of 4 Belgian Universitiesis created : the Académie Louvain ;

� the data from those 4 universities have beenmigrated into a Consortium database.Only UCL was running FRBR before ;

� the Académie moved to the VTLS FRBRConsortium environment in April 2006.

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Positive aspects

� “global” representation of an "intellectual" or"artistic" universe through :

� collocation ;� greater visibility for the end user ;� accessibility to "big" works, for examples

works of philosophers, great writers, letters,and so on ;

� structural relationships from work to work

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Positive aspects� ability to extract FRBR records in a non FRBR format

like MARC or XML for exchange and for harvestingin a Union catalogue MODS based (so VTLS Virtuaallows exchanges even for FRBR records) ;

� ability to find FRBR candidates based on a scriptintegrated in VTLS Virtua, and to automatically« FRBR-ize » the good candidates in the catalogue ;

� ability to use a script based on « thingISBN » to findmore FRBR candidates in our catalogue (indevelopment – examples further).

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

But nothing is perfect …

� limits of the MARC format and the mapping*(content notes, edition statement for example) ;

� no way to identify a FRBR record in the indexentries.

* DELSEY, Tom. Functional analysis of the MARC 21 bibliographic and holdingformats. Washington : Library of Congress, 2002. Document available here :http://www.loc.gov/marc/marc-functional-analysis/original_frbr.html « adapted »for VTLS Virtua by John Espley

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Our database : a mixed catalogue� FRBR and non-FRBR records living together

in a unique catalogue :

FRBR record

Non-FRBR record

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� FRBR and non-FRBR records living together

� The display changes automatically :

Non-FRBR recordFRBR record

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� FRBR and non-FRBR records living together� The display changes automatically

� Each level is displayed as a Work or Expressionor Manifestation according to the Local Levelfields "W" "E" "M" :

Work

ManifestationExpression

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� FRBR and non-FRBR records living together� The display changes automatically� Each level is displayed according to the Local Level field "W" "E"

"M" :

� An automatic link between each level is createdthrough 001 and 004 tags :

Work

Expression

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

How does it work ?� Creating a new FRBR record : all the

information is already existing in the non FRBRrecord :

Item

Manifestations

Expression

" Save as FRBR"

Work

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Automatic conversion of the initialrecord to a FRBR structure

The tabs of the initial record appearat the manifestation level

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Creating a new FRBR record : all the information is alreadyexisting in the non FRBR record

� WORK level :

240 : is the initial 240 from thenon-FRBR record or is createdfrom the content of the 245 $a

100 with all the subfields

(If no 100 then 130)

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Creating a new FRBR record : all the information is alreadyexisting in the non FRBR record

� WORK level

� EXPRESSION level :

008/35-37 Language

�If the Expression is languagematerial (Leader 06 "a") :� Language material� Language from code 008/35-37� Edition statement from 250, if itexists� The form from code008/23, if notblank

�If the Expression is music or asound recording (Leader 06 types ‘c’,‘d’, ‘i’, or ‘j’) :� Text describing LDR06� Content of 511, if it exists

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Creating a new FRBR record : all the information is already existingin the non FRBR record� WORK level� EXPRESSION level

� MANIFESTATION level :

The complete bibliographicinformation just as in atraditional MARC record

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Adding a record to an existing FRBR record :

FRBR record

Non-FRBR record

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Adding a record to an existing FRBR record :

� 1st step : checking the bibliographicinformation of the non-FRBR record :

� 008� author� uniform title

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Adding a record to an existing FRBR record :

� 1st step : checking the bibliographic information of the non-FRBR record

� 2nd step : clicking on the icon « save asFRBR » :

" Save as FRBR"

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

BIBID 959909 : 9780151369027 <=> 015136902X100 $a :245 $a : The great code : the Bible and literature /260 $b : Harvest books/Harcourt,260 $c : 1983ISBN : 0156364808ISBN : 0156027801ISBN : 015136902XISBN : 0140129286ISBN : 0774701366ISBN : 0744800056ISBN : 0710090382 0710090382 [BIBID 1230361]

100 $a : Frye, Northrop245 $a : The great code: the bible and literature260 $b : Routledge & Kegan Paul,260 $c : 1982

ISBN : 077470134XISBN : 0143054333ISBN : 857559012XISBN : 963076038XISBN : 9061682495 9061682495 [BIBID 260329]

100 $a : Frye, Northrop245 $a : De grote code : de Bijbel en de literatuur /260 $b : SUN ,260 $c : 1986.

� Result : list of relatedISBNs

� New search in ourdatabase to identifythose related ISBNs

� A script identifies thisISBN in aManifestation record

� Make a search inLibraryThing

� Result : FRBRcandidates

� Using a script based on "thingISBN" to findFRBR candidates :

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

BIBID 404984 : 9780300036763 <=> 0300036760100 $a :245 $a : Art and beauty in the Middle Ages /260 $b : Yale university press ,260 $c : 1988.ISBN : 0300093047ISBN : 0300042078ISBN : 0300036760 0300036760 [BIBID 1212613]

100 $a : Eco, Umberto,245 $a : Art and beauty in the Middle Ages /260 $b : Yale university,260 $c : 1986

ISBN : 3423301287ISBN : 3423046031ISBN : 3446153101ISBN : 8426412440ISBN : 2246412811 2246412811 [BIBID 1010271]

100 $a : Eco, Umberto,245 $a : Art et beauté dans l'esthétique médiévale /260 $b : Grasset,260 $c : 1997

ISBN : 2253943290 2253943290 [BIBID 1004473]100 $a : Eco, Umberto,245 $a : Art et beauté dans l'esthétique médiévale /260 $b : Grasset,260 $c : 2002

ISBN : 903510787X

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Going further � if ISBN is not in Librarything,then search in xISBN :

BIBID 810513 : 9782275018331 <=> 2275018336245 $a : Droit civil.260 $b : Librairie générale de droit et de jurisprudence,260 $c : 1999Not in libraryThing then in xISBN Worldcathttp://xisbn.worldcat.org/webservices/xid/isbn/2275018336?method=getEditions&format=xmlISBN : 2275018336ISBN : 2275020098ISBN : 2275015876ISBN : 2275024573 2275024573 [BIBID 1002728]

100 $a : Voirin, Pierre245 $a : Droit civil:.260 $b : Librairie générale de droit et de jurisprudence,260 $c : 2004

ISBN : 2275021469 2275021469 [BIBID 855699]100 $a : Voirin, Pierre245 $a : Droit civil:.260 $b : Librairie générale de droit et de jurisprudence,260 $c : 2002

http://xisbn.worldcat.org/xisbnadmin/index.htm

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Some examples� Translations of a work

Work

Manifestations

Expression sorted alphabetically(you can change the order manually)

Item

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Work

Manifestations sorted by dates of publication

(you can change the order manually)

Expression

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

In the library catalogue :

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Super work : structural relationship from workto work :

Works

Super Work

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

In the library catalogue :

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Letters : search on "Freud" :

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

“Global” representation of the Letterswritten by Sigmund Freud

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Multiple works : two works in the same book

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Multiple works : two works in the same book

� If I make a search on « The adventures ofTom Sawyer » :

Work

Manifestation

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Multiple works : two works in the same book

� If I make a search on « The adventures ofHuckleberry Finn » :

Work

Manifestation

The same book appears under another work

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

One single manifestation :two 004 tags

Expression levelfrom the structure

of Work 1

Expression levelfrom the structure of

Work 2

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Multiple works : two works in the same book

� If I display the reverse tree :

Work 1

Manifestation

Work 2

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

In the library catalogue :

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

In the library catalogue : displaying the reversetree (through Reverse View) :

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Other material :

� DVD

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

In the library catalogue :

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Other material :

� Audio CD

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

In the library catalogue :

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

� Other material :

� Electronic resources

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

FRBR and the future� FRBR is an opening road to :

� new cataloguing methods ;� analyzing deeply notion of "seriality" and

dynamic structure of electronic resources� new model for authority data, hope to soon

have FRAD implemented ;� RDA/FRBR is opening a new universe

which will abolish the MARC limitations.

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The Library Association of Ireland Cataloguing and Indexing Group: annual seminar and AGM: “The Future of Cataloguing” – 5 November 2009

Any questions