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Connecting Content: The Field Book Project
at the Smithsonian and at the California Academy of Sciences
Carolyn Sheffield, Project ManagerField Book Project, Smithsonian
Two Projects
Field Book Project• Led by PIs Rusty Russell
and Anne Van Camp• Improve access to
biodiversity field books • Cataloging, conserving,
digitizing
Connecting Content• Led by PI Becky Morin and
initiated with former co-PI Danielle Castronovo
• Enable links between field books, specimens, and published literature
Examples of field books
Examples of field books?
And this.
Related projects
MARC15.4%
Dublin Core10.3%
EAD12.8%
Local Schema17.9%
ICMS7.7%
Specify2.6%
No answer33.3%
Related Cataloging Practices
Information Needs
• Geographical location – 67%• Environment and habitat descriptions – 41% • Species information – 33% • Narrative or historical information – 15%
Existing Standards
• Collection Level: Natural Collections Description (NCD)
• Item level: Metadata Object Description Schema (MODS)
• Archival Authority Control: Encoded Archival Context (EAC)
NCD CollectionCollectionId: NCDC78Title: Frederick Coville, field books, 1890-1924Owner: EACO9Creator: EACP173Description: The collection consists of Coville's field notes from botanical collecting and observation efforts in …
MODS Item MODSid: MODSI1281Collection: NCDC78Title: Field notes, Death Valley Expedition, 1891Dates: 1891.05.10-1891.07.30Creator: EACP173Expedition: EACE 0017Abstract: This item contains narrative notes and lists of botanical specimens collected or observed during Coville's research in Death Valley . …
EAC PersonPersonId: EACP173Name: Coville, Frederick (Frederick Vernon), 1867-1937Dates: 1867-1937Biographical history: Frederick Vernon Coville, botanist and blueberry breeder, was born in New York and educated…
EAC ExpeditionExpId: EACE0017Name: Death Valley Expedition Dates: 1890-1891Description: The Death Valley Expedition was the first biological survey to …
EAC OrganizationOrgId: EACO9Name: Smithsonian Institution, National Museum of Natural History, Department of Botany
Metadata!
Field Books Cataloged to Date
• Item Records: 5,220• Collection Records: 450• EAC (Authority) Records: 792
How will we bring them together?
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Connecting Content
Two Separate Projects
Partners
Pilot Projects
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Digitization focusing on field books and specimens
&
Present Content in an Open Harvestable Manner
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Encyclopedia of Life
18http://www.eol.org/
JSTOR Plant Science
Smithsonian Field Book Registry
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Partners will Contribute Natural Collections Description (NCD) records for field notes
Biodiversity Heritage Library
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Challenge: Making the Connections
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Ambiguity often exists between field notes and individual specimens and objects
Next Stepsfor Both Projects
• Testing, iterating, streamlining the Field Book Registry
• EAC records for automated linking• Acquiring new partners and content in all
aforementioned resources• Crowd sourcing field note transcriptions and
text processing of taxonomic names• Pilot project mash-ups made public and
encourage others to create their own mashups
Acknowledgments
• Connecting Content, California Academy of Sciences Library for contributing beautiful slides
• Project teams and partners on Connecting Content and Field Book Project
Connecting ContentWebsite: http://research.calacademy.org/library/fieldnotes
Blog: http://www.calacademy.org/blogs/connecting_content/
Primary Contact: Project Manager Yolanda Bustos [email protected]
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Field Book Project
Website:http://mnh.si.edu/rc/fieldbooks/
Blog: http://nmnh.typepad.com/fieldbooks/
Flickr: http://tinyurl.com/fbpflickr
Contact: Carolyn Sheffield, [email protected]
Thank you
