FACILITATION AND PRESENTATION

SKILLS

By Francis

OBJECTIVES• What is Facilitating all about

• Which is the role of a facilitator

• Some tips on how to be a good facilitator

• Being a facilitator

Trainer ???

Facilitator ???

Moderator ??

TRAINER

• Change ASK (Attitude, Skills or Knowledge) of participants.

• Create learning environment

FACILITATOR

• Direct a group to common decision

FACILITATE= make easy, smooth the progress of something, help, assist.

MODERATOR

• Organize an effective working process in the group

PRESENTATIONCommunication process where by an individual (usually known as the presentator) passes a precise and concise information he/she possesses to a person or group of persons within a defined period of time.

Presentation processes can be seen during facilitation

During presentation, verbal and non-verbal communications are used with respect to need at the accurate time

SESSIONDelivery/Discussion of a particular

topic, during a time given (session).

During this time, there is a need of a person who can make the process more smooth and help a group to come to one common solution.

That is why a session is usually facilitated.

THE ROLE OF A FACILITATOR

• Focuses on effective processes allowing the participants to focus on the content or the substance of their work together

• Scribing, recording, timekeeping and leading discussions.

THE ROLE OF A FACILITATORFacilitation:• involves many different levels of

knowledge and skills,• • includes work on all kinds of

problems and challenges,

• assists a group in fulfilling its desire• • includes pushing participants to new

levels of understanding.

SKILLS• Foster a friendly atmosphere• Accept each as an adult without

judgements• Co-learner and clarify learner's needs• Intuitive - foster creativity in learners• Listener• Invite participation• Tactful• Analytical

• Trust learners to learn (with you out)• Inquisitive• Openness to ideas• Negotiator• Sensitive to all in the session• Know when to be directive• Involvement is constant• Level of performance is raised• Learning self help• Set the example

How to be a good Facilitator/Presentat

or

• …have eye contact• …be positive• …be enthusiastic• …smile• …have knowledge of your subject• …structure your presentation• …know the name of the

participants• …answer “stupid” questions

While Facilitating:

• …be honest• …stick to subject• …use visual tools• …Plan-Do-Check-Adjust• …give a good example• ……have a sense of humour• …have patience

• conclusion up front – “what’s in, is it for me?”

• …be a good listener• …be flexible• …check the equipment

beforehand• …be on time• …be relevant

• …be energetic• …have fun• …speak loud and clear• …answer to the whole audience• …ask for clarification if the

question is not clear to you• …provide handouts after

presentation

Anyone can give a presentation. Not everyone can give an effective presentation. To give an effective presentation, there are 6 elements to consider

While Presenting:

Be Prepared : Being prepared is by far the most important element…

Give of Yourself : Use personal examples and stories in your speech whenever possible. Make sure your stories help to emphasize or support your point...

Stay Relaxed - To stay relaxed you should be prepared. Also, focus on your message and not the audience...

While Presenting: Use Natural Humor - Don't try to be a stand up

comedian. Use natural humor by poking fun at yourself and something you said or did…

Plan Your Body & Hand Positions - During the practice of your speech look for occasions where you can use a gesture. Establish three positions where you will stand and practice not only how to move to them but where in your speech do you move…

Pay attention to all details - Make sure you have the right location (school, hotel, room & time). Make sure you know how to get to where you are speaking...

"Half the world is composed of people who have something to say and can't; the other half have nothing to say and keep saying it”.

(Lenny Laskowski)

TAKE CARE WITH…

• …criticise too much• …intimidate• …give your attention to only a part of the group• …swear• …use “Uh”• …put your hands in your pocket• …speak too fast or too slow

• …read to your participants• …take yourself too serious• …say that something is

difficult• …tell dirty jokes• …be superior• …apologise for something

out of your control

10 PRACTICES

1.FACILITATE! Rather than lecture

2.Participants cannot read, listen and think at the same time.

3.Challenge participants to achieve superior performance.

4.Encourage conclusions up front.

5.Use minimalism when intervening.

6.Look for non-verbal responses.

7.Facilitators support those who want to change.

8.Establish and ground rules for the group.

9.Avoid being too elaborate, cute and/or funny

10. Use notes.

It is very important that you pay attention to even the smallest details. You can never over plan.

Remember, "He who fails to plan, is planning for failure"

BEING A FACILITATOR ….

Let’s practise!!!!!Form groups of 5-10 people!!!• Group 1: • Group 2:• Group 3:

THANKS FOR YOUR KIND ATTENTION