Income Tax for PAN Card Jt. DGFT for Import Export Code (IEC) Export Promotion Council to obtain

(RCMC) Bank for’ AD Code (Authorised Dealer

Code) Customs for EDI – (Electronic Data

Interchange) Chamber of Commerce – For Certificate

of origin)

To appoint agents / Distributors in the selected overseas market…

• The overseas agents / Representatives approach foreign buyers with quotations.

• If satisfied with quotation.

• Confirmation of Order / Purchase order / Export order

• When buyer satisfied with terms and condition of the seller, he will place a confirmed order (Purchase order).

• Acknowledgement of Purchase Order• The Exporter should acknowledge the

receipt of such order along with the receipt exporter may request to the buyer to issue the ‘Letter of Credit’ in his favor.

• As soon as the exporter receives the ‘Confirmed order’ and the ‘Letter of credit’, He should approach his bank to secure Pre-shipment finance to meet working capital requirements..

• Packing and Marking• The goods must be packed properly. If

required the necessary assistance can be obtain from IIP. At the same exporter should prepare ‘Packing List’ also..

• The exporter should apply to EIA (Export Inspection Agency), if the export cargo is subject to quality control and Pre-shipment inspection. Exporter who have obtained ISO 9000 certificate or equivalent do not have to get their goods inspected by EIA.

• The exporter should obtain ECGC (Export credit Guarantee Corporation Cover) to protect against credit risk.

• Exported goods are exempted from excise. However, clearance has to obtain from excise authorities. There are two ways to Excise clearance:

• Export under Rebate ARE1 (b) Export under Bond

As soon as the goods are ready for export the exporter has to apply to Insurance Company for Insurance cover. If it is CIF quotation or importers wants the exporters obtain cover on his behalf.

In India Cargo Insurance companies are ; Iffco Tokio Gen. Ins. Co. Oriental Ins. Co. United India Ins. Co. Reliance General Insurance

At the same exporter should prepare other document such as Commercial Invoice, Certificate of origin, GSP etc.

Free Duty Drawback Export Promotion Capital

Goods (EPCG) Duty exemption

Entitlement Certificate / Advance License

1) Appointment of Custom House Agent 2) Submission of documents to CHA a) Export order copy b) Contract copy c) Commercial Invoice d) SDF Form e) Packing List f) ARE-1, g) Letter of Credit h) Inspection Certificate

The Shipping order enables booking of space on the vessel.

In India it is commonly described as

Carting/Shipping Order….

CHA should prepare ‘Annexure A’ and submit the same to EDI department.

Please Check your books given by us…. For “Annexure A”

The same time ‘Checklist’ is generated through Visual / Live Impex Software..

• CHA should verify the checklist and submit the same to custom for generating Shipping Bill no.

After verification of ‘Checklist’ Customs allots shipping bill no. to the check list that is then called as

‘Shipping Bill’.

The Exporter or his CHA would make necessary arrangement of Transportation of goods to CFS area / Carting Point..

After material reaching CFS area CHA unloads the truck at the carting point inside the CFS for the purpose of Custom Examination and shipment.

Carting means the unloading of goods at the CFS by CHA & tally no of packages with Shipping Bill, this is done by the Shipping Co. Surveyor available at CFS..

a) Custom Examination order b) Cargo need to registered in

customs system c) From the cargo selected

packages are opened and examined as per

shipping bill d) Packing checks as per the

marks and no. mentioned in the packing list.

After examination Custom Examiner will issue the ‘Let Export Order’

CHA hands over the LEO copy to Shipping Company for stuffing goods into the container.

Container Load Plan generates

simultaneously when particular stuffing is planned / started.

Once stuffing is done the container is sealed in the presence of ‘Custom officer’ who signs the CLP.

Once the sealing done container mover from CFS area to the ‘Container yard’ (Container storage area near vessel point)

The ‘Let Export Order’ is then shown to the ‘Custom Preventive Office’ along with other documents. The CPO is In charge of supervision of loading operation on the vessel. If CPO finds everything in order, He endorses the duplicate copy of shipping bill with ‘Let Ship Order’. This order helps to exporter/ Shipper to load the goods / container on the vessel.

The goods are then loaded on the vessel. The CPO supervises the loading operation. After loading is completed, Cargo officer/ Surveyor of the ship issues the ‘Mates Receipt’ with the help of CLP (Container Load Plan).

Then after, shipping lines sends the ‘Mates Receipt’ to the ‘Port Trust Authorities’. The CHA pays the port trust dues and collects the ‘Mates Receipt’, Certification of shipment of goods on ‘AR form’ and other document.

The Mates Receipt is then handed over to the Shipping Company to issue the ‘Bill of Lading’ in exchange of ‘Mates Receipt’.

After the completion of above process, shipping files the EGM to the custom.

15 days later from the filling of EGM, Export process copy is released by the custom. EP copy is the final proof of Export the goods.

• 1) Dispatch of documents by CHA to the Exporter

• CHA submits the necessary documents to the exporter for further action.

• a) Commercial Invoice (Attested by Customs)

• b) Shipping Bill (Export Promotion Copy)

• c) Original Letter of Credit• d) Purchase order• e) Bill of Lading• f) GR – Form (Duplicate copies

attested by Customs)• g) Form AR-4 (Duplicate Copy)

Exporter then issues shipment advice to the importer, indicating the date of shipment, name of the vessel, Non-negotiable copy of Bill of Lading, Packing List, Commercial Invoice.

The entire required documents are handed over to the bank by the exporter for processing. Then Banks sends a set of document to the importer, which normally includes (a) Consular Invoice (b) Custom Invoice (c) Certificate of Origin (d) Packing List (e) Bill of Exchange (f) Negotiable copy of Bill of Lading (g) Insurance Policy etc.

Exporter’s has to prepare the Bank Realization Certificate (BRC) & Approach his bankers for certification..

After the receipt of bank certificate exporter bank collects the export proceeds from the importer bank.

The exporter then proceeds to claim incentives on the basis of Bank Certificate. The Bank certificate gives description of the product, its value, the rate of conversion, the details of invoices, etc.