Project Management

Pedro RussoIPM1 April 2011

EUNAWE Tasks

• T1: Train and empower primary school teachers in each partner country to provide inspiring lessons to young children, involving the Universe and space.

• T2: Develop, translate and disseminate hands-on and inquiry-base educational resources in each of the partner countries, emphasising European and South African science and technology.

• T3: Provide a network for the exchange of expertise and material between educators of young children in EU member states, Associated Countries and International Cooperation Partner Countries.

• T4: Expose substantial numbers of young children in the 6 participating countries to awareness of the Universe, emphasizing astronomy and space sciences for developing perspective and an appreciation of the rational method.

• T5: Foster interaction and exchange of best practice between professional scientists and primary level educators.

• T6: Develop indicators and evaluation instruments for the programme and evaluate EUNAWE.

EUNAWE Work Packages

• WP1: Management.

• WP2: Consortium Meetings.

• WP3: International Conferences.

• WP4: International Communication.

• WP5: Teacher Training.

• WP6: National Communication.

• WP7: Educational Resources.

• WP8: International Educational Resources.

• WP9: Evaluation

EUNAWE Team (2011)

EUNAWE Project BoardGeorge Miley (the Netherlands, Chair)Carolina Ödman Govender (member at large)Claus Madsen (member at large)Andreas Quirrenbach (Germany) or Cecilia Scorza (Germany)Rosa M. Ros (Spain)Franco Pacini (Italy) or Lara L. Albanese (Italy) or Alessandra Zanazzi (Italy)Mark Bailey (the United Kingdom)Kevin Govender (South Africa)Pedro Russo (the Netherlands, ex-officio)

EUNAWE Team (2011)

UNAWE International OfficeInternational Project Manager : Pedro Russo

Resources Editor: TBD (Honorific position)Assistant Resources Editor: TBD (Leiden PhD Student)

Science Writer: Sarah Reed ( Part-time contractor)2 Assistant Science Writers: Carla Natário (Part-time student) & Leiden PhD Student

Webdeveloper: Bruno Rino (Part-time contractor)Assistant web content: -

Graphic Designer: André Roquette ( Part-time contractor)Assistant Graphic Designer: -

EUNAWE Team (2011)

National Project ManagersGermany: Natalie + ?

Italy: Alessandra + Lara

the Netherlands: Frederiek

South Africa: ?

Spain: ?

United Kingdom: ?

CollaborationsESO – European Southern ObservatoryScience Communication & Society, Uni. Leiden (Prof. Jos van den Broek)

Task Groups (To be discussed)

• Astronomy news for kids: Pedro ? • Educational Repository and materials: Editor ? • Teacher Training: Rosa ?• Evaluation: Cecilia + Allessandra?

• Potential Members: NC, NPM, and other external collaborators

Team Roles: Project Board

• Decide the strategies of the project within the framework of the contract;

• Monitor and assess the progress of the project and make recommendations for appropriate amendments to the work plan as required;

• Assess the impact of any changes to the contract or its terms suggested by the EU office and respond accordingly;

• Ensure the organisations commit the required resources to carry out the project work;

• Review the policy and strategies of exploitation and publicity, in particular with regard to the release of project information to the outside world;

• Approve appointment of the international and national project managers.

Team Roles: Int. Coordinator (George)

• Chair the PB• Hire the IPM• Take responsibility for the smooth

coordination of the programme internationally, and the timely delivery of the reports and other results by the IPM.

Team Roles: National Coordinators

• Hire the NPMs• Take responsibility for the implementation of the

programme and the timely delivery of reports, and other results in their country by the NPMs.

• Lead the work package(s) assigned to them

Team Roles: National Coordinators

• Hire the NPMs• Take responsibility for the implementation of the

programme and the timely delivery of reports, and other results in their country by the NPMs.

• Lead the work package(s) assigned to them

Team Roles: Int. & National Managers

• monitoring progress of technical aspects of the project,

• quality assurance of project activities,• ensuring that documentation is collected for

monitoring the activities within the work packages,

• ensuring that annual reports are prepared and • ensuring that deliverables are collected for

submission to the commission.

Team Roles: International Project Manager (Pedro)• Coordinate all the technical activities carried out by the partners

in the work packages. • Ensure that the communication between the various WP’s

proceeds as smoothly as possible for a successful integration of the various components of the project.

• Collect the data and prepare the different financial and legal documents including the progress report for the REA.

• Preparing and updating the project calendar• Organizing consortium meetings• Ensure communication and reporting to the REA and other

management duties. • Organise the international conferences • Set up and maintain the project infrastructure (e.g. web site). • Provide consultancy and guidance in implementing the EU

regulations and procedures (e.g. change requests, progress reporting)

• Assist the IC in the preparation of formal documents and in controlling the financial reports

Team Roles: National Project Managers

• Consultation and collaboration with stakeholders (regional educational authorities, local councils, teacher training institutes, universities, local industry, astronomy and space facilities) about target schools, curricula and teacher training courses.

• Selection of target schools or other appropriate locales (e.g. day centres, children’s clubs) most likely to benefit from EUNAWE.

• Development of relevant UNAWE modules and curricula

• Selection and translation of existing and new appropriate UNAWE educational resources (e.g. from the UNAWE web site)

Team Roles: National Project Managers

• Organisation of national teachers training courses, where appropriate in consultation with professional scientists and education specialists.

• Organisation and participation in the consortium meetings and in the international conferences.

• Evaluation and reporting to the coordination office of the actions mentioned above.

• Stimulation of additional activities such as joint activities involving children and parents, including visits to local telescopes or space institutes.

WP2: Consortium Meetings

•#1: Kick-off 1st April 2011, Leiden•#2: July - September 2012, Location: TBD (Mid-term review)

WP3: International Conference

#1• Tentative dates: 26 – 31 March 2012• Organisation: Leiden

#2• Tentative dates:• Organisation: Heidelberg

First Milestones (12 Months)

D8: First Press Release: Januaty 2011 Kick-off Meeting: April 2011D4: Kick-off Meeting Report: May 2011D9: New Website: May 2011D6: 1st Workshop + Report: October 2011 – March 2012D16: National EUNAWE websites: October 2011D1: Progress Report: December 2011D20: International Resources Website: June 2011

24 May 2011: Parliament

STOA WORKSHOPAstronomy and Space Sciences

Chaired byT. Riera Madurell, MEP, STOA Panel Member

S. Tatarella, MEP, STOA Panel Member

Tuesday 24 May 201; 13:30 - 18:00 Room P7C050European Parliament, Brussels

Teachers Training

Teacher-training workshops will cover available material, resources, effective techniques and will be multidisciplinary, with input from diverse experts in diverse disciplines, including astronomy and space sciences, science education and childhood development.

The opportunity to participate in the teacher training programme will be advertised as widely as possible in each member country through national school networks (e.g. VTB in the Netherlands), local and provincial school authorities, teachers associations, observatories and personal contacts.

The National Project Manager will collect applications and select the participants in consultation with the National Coordinator.

Teachers Training

Participating schools will be selected on the basis of:• strong support for the teachers involved by the school board,• low teacher turnover to ensure continuity and success of the

programme throughout the two implementation years• wide geographical spread and• emphasis on underprivileged children

The teachers themselves must also demonstrate a level of enthusiasm or the project. Schools and teachers must commit to using the resources and methods in the classroom, thereby reaching a large number of young children, and to actively contribute to the evaluation of the programme.

The workshop formats and content will conform to the requirements of the local educational authorities, so that where possible, the professional development of the teachers will be officially recognised.

Teachers Training

Cornerstone Resource: Earthball (?)

Baseline

Programme ? Content ?Preparation? Follow-up?Certification?Evaluation?

What is a product?

Education and Public Outreach Products

• Educational Material• Press releases and other written news products• Exhibitions• Print products

• Newsletter• Books• Brochures

• Website• Audiovisual/multimedia products• Videos• Presentations• Merchandising (T-shirts)• VIP Exclusives (Special Events)• Posters

Specific On-line Communication Products

• Website (National and International)• Micro-sites when necessary (Very specific projects/events/kids

website)• RSS Feeds• Mailling List• Social Media

• Facebook (www.facebook.com/unawe/)• Twitter (@unawe (others? @unawe_ro @unawe_de

@unawe_za ?)• Flickr account: Image share and archive• Online Publishing Platforms (ISSU and slideshare)• Video Portals (itunes, youtube and vimeo)• Wikipedia (english, simple english, other languages)• ...

EPO Products Production

1. Market research (Why are we producing this?) 2. Planning3. Written communication4. Visual communication5. Scientific, pedagogical & political validation (NC!

and IPM if necessary!)6. Technical production7. Distribution (The product needs to be available

to your target group, don’t forget to distributed digitally)

8. Promotion & advertising9. Evaluation & archiving

Example: Classroom Activity• Planning

• Topic selected accordingly certain criteria (eg.: School Curriculum • Research of existing materials available• Discussions with educators and teachers• Draft outline

• Production• Write the first draft• Produce necessary visuals: illustrations, images, layout, videos, etc.

• Editing and validation• Send draft text and visuals to partners for comments• Finalise text and visuals• Finalise text and visuals for final editing and layout.• Send text and visuals to the final approval for scientific and

pedagogical validation.• (Send it to translation)

• Distribution• Send resource to teachers and educators• Publish it on relevant education repositories• Publish all the products (text and visuals) on the website • Publish an update in social networks (facebook, twitter, etc.)

• Evaluation• Check the impact of your activity through different metrics (hits on

the webstory, google news, • Discuss the results internally and try to improve if necessary

Example: Space Scoop (T1, T2 & T4)

Bringing news from across the Universe to children all around the world: Exploitation of astronomy and space science results

First phase: Adaptation of ESO Image and Science Releases to children (7-10 years old)

1. News story from ESO2. EUNAWE Science Writer adapts the story3. Validation by Heidelberg4. Validation by IPM5. Publication on ESO site and UNAWE

website6. Distribution by the ESO and UNAWE

channels

http://www.eso.org/public/news/eso1106/kids/Second phase: Adaptation of European organisations Science Releases to children (7-10 years old)

Product Licensing

The EUNAWE products will be under the license Creative Commons: Attribution 3.0 Unported. (typical license for public funded educational and communication products)

Users are free:

• to Share — to copy, distribute and transmit the work• to Remix — to adapt the work (Translations!)

Under the following conditions:

• Attribution — You must attribute the work in the manner specified by the author or licensor (but not in any way that suggests that they endorse you or your use of the work).

• Share-alike

This will enable a wide distribution of our products!

Comments?

Products

Feel free to add the logo of your institution.

All the written materials need to include: This Brochure/book/website was produced by funding from the European Community's Seventh Framework Programme ([FP7/2007-2013]) under grant agreement n° 263325

Any communication products, including at a conference or seminar or any type of information or promotional material (brochure, leaflet, poster, presentation etc), must specify that the project has received research funding from the Union and display the European emblem.:

Products: keep in mind!

The quality of our content is the most important asset of UNAWE!

Focus on the essentials: Astronomy, Education & Pedagogy

Keep in mind the vision: Perspective, inspiration and fun

Website

Objectives• A vehicle for the exchange of ideas, best practices and

educational resources between teachers and other professionals • Institutional Website

• The UNAWE web site will contain a large body of educational material, training activities and other resources for teachers, research astronomers, space scientists and children. • Repository Website

Target Group• Educators• Teachers• Project Coordinators• National Project Managers• Astronomy community• Children

Website: Timeline

Phase I - Institutional website (www.unawe.org) (Objective 1)

1 April – Design studies and structure20 April - Alpha release4 May – Official releaseMay – June : National Websites (www.unawe.org.za ….)

Phase II - Educational Resources Repository (www.unawe.org/resources/) (Objective 2)

May – July: Requirements definitionAugust – SeptemberOctober: Alpha Release (CAP conference)November – December: National Repositories

Website: Sitemap• About (Static)

• Vision & Mission• Goals/Objectives• Background information

• News (Dynamic)• Updates• Press Releases• Press Releases Kids

• Organisation (Dynamic)• National nodes (40+) • Global projects

• Resources (Dynamic) • Brochures• Educational Materials (Link to the

material site for now)• Guides and Guidelines• Images• Videos• Posters• Documents• Visual Identity• Useful Links (commented and sorted by

topic)

• Events• Make it Happen (Static)

• Donations• Request information

• Subscribe (Static)• Contacts (Static)

• Request information

• Standard technology for EPO: ESO Content Management System: Django.

• Open Source (!)• Low costs for development. • Control over the needs.

• Modular: Modules for news, documents, images, videos, national nodes.

• Integrated with social media: twitter, facebook, flicker, youtube, etc.

• Integrated development with ESO

• Share modules and development

Website: Technology

Website: First Mock-up

Website: First Mock-up

Website: National Website

• Use same Content Management System (To be discussed)

• Multilanguage

• Share costs -> More focus on the content

• Develop some specific modules if necessary

• IP-smart and specific URL: www.unawe.org.uk

• Buy:• www.unawe.XX• www.eunawe.xx• www.universeawareness.xx

• To be buily with the same technology as the website

• Use of metadata standards for education (Dublin Core & Virtual Astronomy Multimedia Project, Scientix repository ):• Integration with other repositories (E.g.:COMPadre)• Easy to find and fetch resources

• Peer-Review Resources• Ensure the highest standards of resources• Service to the community to improve the quality of their

resources• Support to the development (editing, proofreading ,

translation and design)• Quality stamp to be recognised in the near future.

• Multilingual support

Website: Educational Repository

Repository: Workflow

Submission

VideoImage TextPDF

Editor Referee(s)

Report

VideoImage TextPDF

Metadata

Repository

1 – 2(max) Months

RankingComments

Web Educational Repository Workflow

Edu/Editorial Board

Reporting & Evaluation:

• Resources (evaluated by teachers and pupils)• Workshops (evaluated by teachers, EUNAWE project

managers, stakeholders)• Implementation (evaluated by teachers and schools)• International conference (evaluated by participants)• International management (evaluated by National Project

Managers)• Impact (evaluated by pupils, teachers, EUNAWE project

managers with input from experts)• Obtaining feedback from other EU countries who are not

part of the EUNAWE project but who have used the (translated) EUNAWE resources

• # Activities • # Children

Partnerships

Go out! Dissiminate our products and projects!

Potential partnerships: • Children Magazines• Children Websites• Children Museums• Science Museums and Planetariums• Natural Parks• Observatories• Amateur Astronomy Societies• Libraries• Etc.

Some Meetings & Conferences (2011)

• Scientix Conference: May 2011• Astronomy & Space Science Workshop,

European Parliament: 24 May 2011• JENAM2011: July 2011• World Science Centre Congress 2011:

September 2011• International Astronautical Congress

2011: October 2011• Communicating Astronomy with the Public

2011: October 2011

Scientix Conference: 6 – 8 May 2011, Brussels

• EUNAWE is one of the featured EU projects

• Stand • Keynote presentation• Promotional video

Collaborative Tools

• Documents and files repository: dropbox or syncplicity

• On-line Documents for group editing: Google Documents Folder

• Team calendar: Google Calendar

• IM communications: Skype & Google Chat (TBD) ?

• All this information will be available here: intra.unawe.org

• ToDo Lists?

Action: Send me your google accounts login (email)