ESH E-Rate Item 21 Data Sample Report - States

Sample Report – not real numbers

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Item 21 Sample Report

Prepared for XXXX

10.1.2013

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Sample Report – not real numbersTopics

• Reporting Overview

• Allotment of Funds

• Cost Variability

• Key Takeaways

EducationSuperHighway 2

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Sample Report – not real numbersReporting Overview

• 95% of state school districts have self-reported their Item 21 information

– 190 of 200 school districts

• 80% of reporting school districts have given complete Item 21 information

• This analysis represents over $300M in annual purchasing in your state*

Item 21 data collection in your state has been successful, with 95% of school districts reporting complete or partial 2013-14 Item 21 information

Statewide Reporting Numbers

80%

15%

5%

Reported - All Reported - PartialNot Reported

Note: Analysis is taken from 2013-14 Item 21 attachments submitted to USAC and us by school districts in your state; some submissions change prior to funding commitment or disbursement

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Reporting Overview

Process

① Collect and organize the Item 21s as they are sent to us

② Input every line item into a spreadsheet/database

③ Categorize each line item into ESH specific subcategories and service/product types and highlight those that are unclear/ambiguous

④ Check that all Item 21 attachments have been received, based on Form 471 Application Numbers on the USAC website

⑤ Clarify any unclear/ambiguous line items by calling school district contacts so that we can code the information as accurately as possible

⑥ Analyze and report on the cleanest possible version of the data

Below are the steps that we have taken with the Item 21 attachment data from your state’s school districts

Item 21 Analysis Process

Note: text

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Reporting Overview

District Size and Locale Distribution

99% Tiny Small Medium Large Mega Total

Urban 13 6 9 15 3 32

Suburban 10 8 12 3 1 34

Town 4 15 19 - - 28

Rural 25 10 7 - - 22

Total 52 39 47 18 4 160

District Size

Locale

We obtained complete Item 21 information from 80% of school districts in your state; reporting districts are distributed as below

Note: text

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• Key Takeaways


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Sample Report – not real numbersAccording to USAC-delineated categories reported by applicants, Telecom costs are almost half of your state’s spending

55%

45%

Percent of Total Item 21 Attachment requests, by Category (USAC)

Internet AccessTelecom Services

Note: This and all subsequent data from Form 471, Item 21 data collected and analyzed as of xxx

Preliminary Analysis

Allotment of Funds – USAC Categories

May include Priority 2 in

addition to P1

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Allotment of Funds – ESH CategoriesESH has re-categorized spending data to align reporting with how services and equipment are actually used

58%33%

6%

3%

Percent of Total Item 21 Attachment requests, by Category (ESH)

Data NetworkTelephonyMobileApplication Services

Note: Totals may not equal 100% due to rounding

May include Priority 2 in

addition to P1

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• POTS

• Trunk

• Voice usage

• Trunk & Voice

• PBX/Centrex

• VoIP

• Other

ESH has re-categorized spending data to align reporting with how services and equipment are actually used

Telephony


Allotment of Funds – Categories & Sub-Categories

• ISP services

• Upstream connectivity

• District WAN services

• Multiple

• Other

Data Network

• Mobile voice

• Mobile data

• Other

Mobile

• Webhosting

• Email services

• Other

Other Services

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Allotment of Funds - Data Network Sub-Category Visual

S

DO

S

S

InternetISP

District WAN

ISP Service only

Upstream ConnectivityUpstream & ISP

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Sample Report – not real numbersThe sub-category breakdown of Data Network costs in your state

3%

33%

6%

3%3%5%

43%

2%

Percent Breakdown of Data Network Item 21 requests, by Sub-Category (ESH)

Application ServicesTelephonyMobileData NetworkISPUpstreamUpstream & ISPUpstream, ISP & WANUpstream & WANDistrict WANUnknown

Categories

Sub-CategoriesNote: Totals may not equal 100% due to rounding; some smaller sub-category percentages are omitted due to space


Allotment of Funds – Data NetworkMay also be

presented as a bar graph or as a 100%

sub-category pie chart

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Sample Report – not real numbersWAN costs are almost XX% of total data network spending in your state’s school districts


Allotment of Funds – Data Network

Upstream/ISP WAN0%

20%

40%

60%

80%

22%

78%

Percentage of Total Annual Costs for Data Networks

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Sample Report – not real numbersThe sub-category breakdown of Telephony costs in your state

3%

58%

6%

3%

6%

14%

5%4%

1%

Percent Breakdown of Telephony Item 21 requests, by Sub-Category (ESH)

Application ServicesData NetworkMobileTelephonyPOTSTrunkVoice UsageTrunk & VoicePBX/CentrexVoIPOther

Categories

Sub-Categories


Allotment of Funds – Telephony

Note: Totals may not equal 100% due to rounding; some smaller sub-category percentages are omitted due to space

May also be presented as a bar graph or as a 100%

sub-category pie chart

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• Key Takeaways


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Sample Report – not real numbersYour state’s school districts’ upstream & ISP Mbps per month costs vary dramatically, as do their bandwidths

Minimum Median Maximum$0

$50

$100

$150

$200

$250

$0.64$40

$222

Cost per Mbps per month

Note: Includes total upstream connectivity and/or ISP costs reported on Item 21s; graph on the left does not correlate to graph on the right


Cost Variability – Upstream / ISP Service

Minimum Median Maximum -

1,000

2,000

3,000

4,000

5,000

1.5 100

5,000

Bandwidth in Mbps

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Sample Report – not real numbersBest practice pricing in your state tends to be under $1 per Mbps per month

1 100 10000$0

$5

$250

$2.33

$15

$36

$4

$1.25

$8.00

$47.00

$222.00

$0.64

$24.00

$100.00

$33.00

$1.80

Upstream & ISP Cost per Mbps relative to Bandwidth

Speed (Mbps)

Cost

per

Mbp

s per

Mon

th

Note: Log-log, graph; includes total upstream connectivity and/or ISP costs reported on Item 21s


Cost Variability – Upstream Cost vs Bandwidth

Best Practice

May also be presented as a non-log graph

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Sample Report – not real numbersCost per Mbps and WAN speed vary dramatically within your state, as do the WAN bandwidths

Minimum Median Maximum$0

$50

$100

$150

$200

$250

$0 $15

$248

Cost per Mbps per month


Cost Variability – District WAN

Minimum Median Maximum -

200

400

600

800

1,000

1.5 50

1,000

Bandwidth in Mbps

Note: Includes total WAN costs, including those bundled with upstream and ISP costs; graph on the left does not correlate to graph on the right

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Sample Report – not real numbersMost school districts in your state that have 1+ Gbps WAN connections are paying less than $2 per Mbps

1 10 100 1,000 10,000 $0.10

$5.00

$250.00

1.3

$4

0.86

0.280.16

0.52

2

0.33

207

14

$5

182

$5

District WAN Cost per Mbps relative to Bandwidth

Speed (Mbps)

Cost

per

Mbp

s per

Mon

th

Note: Log-log graph; includes total WAN costs, including those bundled with upstream and ISP costs; Cost per Mbps is divided by the number of sites within each WAN


Cost Variability – WAN Cost vs Bandwidth

Best Practice

Could also be presented as a non-log graph

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Sample Report – not real numbers1 Gbps Internet connections via Managed Ethernet are 3-6x times more expensive per month than owned or leased dark fiber in your state


Cost Variability – WAN Cost vs Bandwidth

Dark Owned Dark Leased Managed$0

$600

$1,200

$1,800

$2,400

$3,000

$490

$1,500

$3,000

Cost per Site for 1 Gbps WAN

Cost

per

Site

per

Mon

th

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• Key Takeaways


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Sample Report – not real numbersKey Takeaways

• Text• Text• text

Overview & Trends


Allotment of Funds


Cost Variability


Best Practice Pricing

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Sample Report – not real numbersOther Analysis / Notes

• [We can include analysis that may be specifically interesting to your state, such as cost breakdown by Service Providers, average costs in zip codes, bandwidth availability by zip code, etc – so long as the data is available and we have the resources]

• [We can also modify the report depending on the intended audience]

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Sample Report – not real numbersAppendix

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Sample Report – not real numbers• [Can include, if desired]

• Text

• Text

Glossary