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How to establish an event management business in limited resources.
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Acknowledgement
Event Management Project By
Muhammad Fahad Ali MirzaMuhammad Shakeel
Waqar LiaqatMobeen Ahmad
Shahzaib Khan
Why Guns ‘N’ Roses?
Event Management
Refers to designing a themed activity , occasion , display or exhibit to promote a product , cause or organization.
Event Management A Process
What Guns ‘N’ Roses Is?
• An event management Company.• For the White Collar Society of Lahore.• Making Events a Life long Remembered.• Giving Life to you Event.• Aiming for the Perfection.• Setting Bench Marks for other.• Creating Value & strong WOM.
Mission & Vision
• Becoming the best choice for every one and use of the latest technology with the Cultural Values.
• To be leaders and innovators in the Event Management.
Resources of Guns ‘N’ Roses
• Human Resource.• Financial Resource.• Personal Resources.• Vendors.• Sponsors.• Market Value.
Situational Analysis
• Geographic• Demographics• Market Needs– Selection– Approachable– Pricing– Customer Services
• Market Trend
SWOT of Guns ‘N’ Roses
Keys of Success for Guns ‘N’ Roses
• Customer’s feedback• Trained staff• Unique selection and variety• Quality of services• Physical & virtual accessibility• Online access• Consistent, accurate fulfillment of the client's wishes• Competitive pricing for the quality of services offered• Significant profit made on each event planned
Costing & Investing Analysis of Guns ‘N’ Roses
Point to be Remembered before Enrolling into a
Business
Smart Entrepreneur Never go for its own resources. It uses the other resources and use them for its own profit. Smart entrepreneur safe guards its own resources and use only
when required at maximum level.
Point to be Remembered before Enrolling into a
BusinessSmart Entrepreneur never Fixes its Capital on
which the Return in not conformed until the ratio becomes 2:1
Investment & Utilization
• 1 Million investment.• .2 Million Each contribution in the Company.
Utilization• For Purchasing Cutlery.• For Capital Expenditure.• For Fixed Expenditure for certain period of
time.
Tentative Quotation Gun & Roses Event Management Company
Name Date Contact Day Guest Time Function Venue
MENU Chicken/Mutton Biryani Or Chicken/Mutton Pulao Chicken/Mutton Quorma or Chicken/ Mutton Karahi RogniNaan…………… Select I Desert Shahikheer, Firnibadami, Fruit trifle, Cream caramel, Hot gulabjamun, Chocolate mouse, Butter & Bread pudding ,etc Raita Fresh salad Mineral water Kashmir tea Soft drink Rate per head.......(chicken one dish) Rate per head……..(Mutton one dish)
SETUP Canopies………… 5 types Carpets………… ...3 types Round table & Chair siting Buffet Tables for food Crockery Cutlery Choice of color themes….9 types Water service Live tanoor Single Seat sofas 10% of total guests.
Extra Arrangements
Light, generators, flowers, heaters, fans, air cooler, wooden floor, A.C, Dj, Panels, lounges
Lighting: ……………………
Cost of Generator: ………………………
Flowers / Decoration: ……………………..
Other Arrangements: …………………………………………………………………
…………………………………………………………………………………………………….
…………………………………………………………………………………………………….
…………………………………………………………………………………………………….
Total cost…………………………. Number of guests…………….. Average cost…………………….
Canopy Cost in MarketCanopy From To
Cloth 125,000/- 150,000/-
Velvet 150,000/- 200,000/-
Para Shot 200,000/- 225,000/-
Net 150,000/- 185,000/-
Cutlery CostingCutlery Item From To
Plate China set 200/- 300/-
Plastic Plate set 110/- 160/-
Spoons & knife set 30/- 50/-
Wine Glass 50/- 75/-
Serving Spoon 30/- 70/-
Safen Brass Dish 2,500/- 3,000/-
Safen Steel Dish 1,400/- 1,500/-
Plastic Bowl 150/- 175/-
China Plastic Bowl 300/- 400/-
Salad Tray 100/- 125/-
Seating & Sofa'sChair (including cover) TO FROM
U bend Chair 1,300/- 1,500/-
Straight Chair 1,400/- 1,700/-
Lounges per seat 250/- 450/-
Table’sTables & Covers TO FROM
Straight/Head Table 800/- 1,000/-
Round Table 2,000/- 2,200/-
Table Cover 475/- 500/-
Carpets & RunnerItem FROM TO
Runner 6x20 ft 5,000/- 6,500/-
Stage Takhat 3x6 ft 1,000/-
Wood Dancing Floor Sq ft 150/-
Fiber Dancing Floor Sq ft 250/- 300/-
Glass Dancing Floor Sq ft 500/-
Carpet Gourmet Sq ft 24/- 25/-
Carpet Kohati Sq ft 55/- 70/-
Carpet Pak Punjabi Sq ft 90/- 110/-
All cost mentioned above are Subject to the Quality of the
Product and Quantity as well..
Quantity of General FoodProducts TO GRAMS FROM GRAMS
Chicken 250 300
Mutton 300 350
Rice 250 300
Flour 150 300
Drinks 250 500
Water 250 500
Desert 100 150
Raita Depends upon the Event
Salad Depends upon the Person
Serving StaffServer TO FROM
With uniform 450/- 500/-
Without Uniform 500/- 550/-
Serving Staff Uniform CostingUniform Approximate Cost
Trouser Black 650/-
Shirt White 450/-
Half Jacket 450/-
Bow & Tie (Supervisor/foreman ) 350/-
Total Cost 1,900/-
Lightening & DecorGenerator Soundless PRICE
100 KV (Depends upon the standard) 25,000/-
50 KV (Depends upon the standard) 15,000/-
Lightening Depends upon the Customer
Décor Depends upon the Customer
The above mentioned Rates are the Minimum which refers to the Quality and the Customer need
Cost Incurred for CutleryCutlery Item Cost Price Paid Quantity
PurchasedTotal Amount Paid
Plate China set 225/- 200/- 350 70,000/-
Plate Plastic set 150/- 125/- 100 12,500/-
Spoon & knife set 45/- 40/- 350 14,000/-
Plastic Bowl 160/- 160/- 200 32,000/-
China Bowl 350/- 325/- 200 65,000/-
Salad Try 125/- 125/- 100 12,500/-
Brass Safen Dish 2,500/- 2,300/- 20 46,000/-
Steel Safen Dish 1,500/- 1,500/- 20 30,000/-
Wine Glasses 60/- 55/- 400 22,000/-
Serving Spoons 50/- 50/- 50 2,500/-
TOTAL AMOUNT 306,500/-
Cost of Vendor’sMist Fan 2,000/- per fan
Generator 100KV 25,000/- (Depends upon the Décor)
Generator 50KV 15,000/- (Depends upon the Décor)
Flower Decoration Depends upon the Décor
Air Conditioner 160 HP 160,000/- (Depends upon the Size)
Air Conditioner 40 HP 40,000/- (Depends upon the Size)
Heater 1,500/- to 2,000/- per heater
DJ 2 Play with smoker 15,000/-
Lounges 250/- to 450/- (Depends upon the Environment)
Lightening 10,000/- to 50,000/- (Depends upon the Décor)
Normal Fan 400/- (Per Fan)
Round Table 75/- (Per Table)
We will be charging a amount of 20% From the Vendor on the basis of the business we have
provided them.
Waiter & Supporting StaffSupporting Staff (Labour) 400/- per Function
Waiters Female 500/- per Function
Permanent servers 8,000/- per month
Capital ExpensesCutlery 306,500/-
Marketing Expense 50,000/-
UPS 25,000/-
Office Board 10,000/-
Advance Payment of Office 50,000/-
Furniture 15,000/-
Air Conditioner 30,000/-
Other Expenses 15,000/-
Uniform Expenses 1,900/-
Total Capital Expenses 512,400/-
Fixed ExpensesRent 25,000/-
Staff 8,000/-
Utility 8,000/-
Warehouse 4,000/-
Entertainment 2,000/-
Cook 500 per Daigh (Depends upon the Cooking)
Total 47,000/-
Variable ExpensesFemale Waiters 500/- per Function
Support Staff 400/- per Function
Transportation Cost 2,000/- per Function App
Security 6,000/- per Function App
Total 9,050/-
Chicken Quroma DaighChicken (130+30) =1,600/-
Pieces and other things =1,000/-
Gasoline =400/-
Labour =500/-
Total Cost =3,500/-
Selling Price =6,000/-
Profit =2,500/-
* Chicken Quorma daigh includes 10 Kg of Chicken
Chicken Biryani DiaghChicken (130+30) =1,280/-
Rice (100) =1,200/-
Gasoline =400/-
Labour =500/-
Pieces and other things =1,000/-
Total Cost =4,380/-
Selling Price =6,000/-
Profit =1,620/-
* Chicken biryani Daigh Includes10 Kg Rice & 8 Kg of Chicken
Mutton Quroma DaighMutton (600) =6,000/-
Gasoline =400/-
Labour =500/-
Pieces & other things =1,000/-
Total Cost =7,900/-
Selling Price =9,000/-
Profit =1,100/-
* Mutton Quorma daigh includes 10 Kg of Mutton
Mutton Biryani DaighMutton (600) =4,800/-
Rice (100) =1,200/-
Gasoline =400/-
Labour =500/-
Pieces and other things =1,000/-
Total Cost =7,900/-
Selling Price =9,000/-
Profit =1,100/-
* Mutton biryani Daigh Includes10 Kg Rice & 8 Kg of Mutton
Profit Margin per UnitProduct Cost Price Profit
Bar B Q 95/- 200/- 105/-
Drinks 13.50/- 25/- 11.50/-
Water 19/- 25/- 6/-
Tea 15/- 25/- 10/-
Soup 35/- 50/- 15/-
Salad 20/- 45/- 25/-
Dessert 40/- 60/- 20/-
Nan 20/- 25/- 5/-
* For Bar B Q we take 600 Grams of the Chicken
Practical test of 100 Menu Chicken
Product & Computations Profit
Chicken Quroma 2500/Daigh x 2 5,000/-
Chicken Biryani 1620/Daigh x 2 3,240/-
Drinks 11.50 x 150 1,725/-
Water 6 x 125 750/-
Dessert 20 x 100 2,000/-
Nan 5 x 125 625/-
Canopy 40 x 100 4,000/-
Salad 25 x 100 2,500/-
Total Profit from Food & Beverages 19,840/-
Extra Basic Arrangements 20% Profit
Lightening(20,000) 4,000/-
Generator(10,000/- 50KV) 2,000/-
Décor(25,000) 5,000/-
Fans(12 fans x 400) 1,000/-
Total Revenue 31,840/-
Expenses
4 Daigh x 500 (2,000/-)
4 female waitress (2,000/-)
3 Supporting Staff (1,200/-)
Total Profit App 26,840/-
Practical test of 200 Chicken Menu
Product & Computations Profit
Chicken Quroma 2500/Daigh x 4 10,000/-
Chicken Biryani 1620/Daigh x 4 6,480/-
Drinks 11.50 x 300 3,450/-
Water 6 x 250 1,500/-
Dessert 20 x 200 4,000/-
Nan 5 x 250 1,250/-
Canopy 40 x 200 8,000/-
Salad 25 x 200 5,000/-
Total Profit from Food & Beverages 39,680/-
Extra Basic Arrangements 20% Profit
Lightening(25,000) 5,000/-
Generator(15,000/- 50KV) 3,000/-
Décor(30,000) 6,000/-
Fans(20 fans x 400) 1,600/-
Total Revenue 55,280/-
Expenses
8 Daigh x 500 (4,000/-)
10 female waitress (5,000/-)
6 Supporting Staff (2,400/-)
Transportation (1,500/-)
Total Profit App 42,380/-
Practical test of 300 Chicken Menu
Product & Computations Profit
Chicken Quroma 2500/Daigh x 5 12,500/-
Chicken Biryani 1620/Daigh x 5 8,100/-
Drinks 11.50 x 400 4,600/-
Water 6 x 350 2,100/-
Dessert 20 x 300 6,000/-
Nan 5 x 350 1,750/-
Canopy 40 x 300 12,000/-
Salad 25 x 300 7,500/-
Total Profit from Food & Beverages 54,550/-
Extra Basic Arrangements 20% Profit
Lightening(28,000) 5,600/-
Generator(25,000/- 100KV) 5,000/-
Décor(30,000) 6,000/-
Fans(20 fans x 400) 1,600/-
Total Revenue 72,750/-
Expenses
10 Daigh x 500 (5,000/-)
10 female waitress (5,000/-)
6 Supporting Staff (2,400/-)
Transportation (1,500/-)
Total Profit 63,850/-
Practical test of 200 Mutton Menu
Product & Computations Profit
Mutton Quroma 1100/Daigh x 4 4,400/-
Mutton Biryani 1100/Daigh x 4 4,400/-
Drinks 11.50 x 300 3,450/-
Water 6 x 250 1,500/-
Dessert 20 x 200 4,000/-
Nan 5 x 250 1,250/-
Canopy 40 x 200 8,000/-
Salad 25 x 200 5,000/-
Total Profit from Food & Beverages 32,000/-
Extra Basic Arrangements 20% Profit
Lightening(25,000) 5,000/-
Generator(15,000/- 50KV) 3,000/-
Décor(30,000) 6,000/-
Fans(20 fans x 400) 1,600/-
Total Revenue 47,600/-
Expenses
8 Daigh x 500 (4,000/-)
10 female waitress (5,000/-)
6 Supporting Staff (2,400/-)
Transportation (1,500/-)
Total Profit 34,700/-
The above mentioned profit may change due to change in the dynamics of the market
Per Unit CostProduct Cost Price Profit
Chicken Quroma 87.5/- 150/- 62.5
Chicken Biryani 104/- 150/- 46/-
Mutton Quroma 197/- 225/- 28/-
Mutton Biryani 197/- 225/- 28/-
Bar B Q 95/- 200/- 105/-
Drinks 13.50/- 25/- 11.5/-
Water 19/- 25/- 6/-
Tea 15/- 25/- 10/-
Salad 20/- 45/- 25/-
Soup 35/- 50/- 15/-
Desert 40/- 60/- 20/-
Nan 20/- 25/- 5/-
Costing Per Menu• Costing & Pricing Chicken
Product Cost
Chicken Quorma 87.5/-
Chicken Biryani 104/-
Salad 25/-
Desert 40/-
Drink 13.50/-
Nan 20/-
Water 19/-
Total 304/-
Product Price
Chicken Quorma 150/-
Chicken Biryani 150/-
Salad 45/-
Desert 60/-
Drink 25/-
Nan 25/-
Water 25/-
Total 480/-
• Costing & Pricing Mutton
Product Cost
Mutton Quorma 197/-
Mutton Biryani 197/-
Salad 20/-
Desert 40/-
Drink 13.50/-
Nan 20/-
Water 19/-
Total 506/-
Product Price
Mutton Quorma 225/-
Mutton Biryani 225/-
Salad 45/-
Desert 60/-
Drink 25/-
Nan 25/-
Water 25/-
Total 630/-
We will be Charging 550/- for the Chicken Menu.
&
We Will be Charging 900/- for the Mutton Menu.
The above mentioned rates may change due to the
changes in the package by the customer.
Break Even Analysis
After three months of hard work when we have attained certain attention of the Customer and
everybody will be taking us seriously, After that time of between 8 months to 12 months
we would have recovered the total investment made in Guns ‘N’ Roses.
Future Assessment
• Market is full of Opportunities.• People are getting used to of the Event
planner and thus we can make big profits.• Permanent hiring of the staff and
administrative tools.• Expansion of the business with reforms.• Continues development through research.• Getting out of the vendors in major cost
portions.