Microsoft® Outlook® 2010 TrainingE-Mail Feature

NaveenKumar NamachivayamFounder - testTalk Academy

http://naveenkumarn.in

Course contents• View and Manage Conversations

• Sort Messages

• Insert a Signature

• Deal with Junk Mail

• Add Addresses to the Safe and Blocked Senders List

• Summary

View and Manage Conversations• Conversations are identified in

the message list by an icon showing multiple items.

• The messages within each Conversation are sorted with the newest message on top.

• When you click a Conversation header in the message list, the Conversation shows in the Reading Pane with the newest message on top.

Turn on or off Conversations• On the View tab, in the

Conversations group, select or clear the Show as Conversations check box.

• Click All Folders or This folder.

View messages within a Conversation

• To expand or open the Conversation, click on the message header.

• When you click a message in the expanded Conversation, it becomes the top message in the Reading Pane.

Sort Messages

• Right click on the respective column to sort by fields.

Insert a Signature• By adding an Electronic Business Card to email

signatures, your contact information can be included in each email message sent.

• Recipients can right-click the card in the signature (or right-click the .vcf file attachment) to save the information directly to their contacts list.

Step 1: Create Electronic Business Card

• In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

• On the E-mail Signature tab, under Select signature to edit, click the signature to which you want to add a business card.

• If you want to build a new signature, click New, type a name for the signature, and then click OK. Then click the name of the new signature in the Select signature to edit list.

• In the Edit Signature box, type the text that you want to include in the signature.

• To add an Electronic Business Card, place your pointer where you want the card to appear in the signature text, click Business Card, and then click a contact name on the Filed As list. Click OK.

Step 2: Insert a signature in a message

In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

On the E-mail Signature tab, in the Select signature to edit list, select the signature that you want.

Under Choose default signature, in the E-mail Account list, click an email account that you want to associate the signature.

In the New messages list, select the signature that you want.

If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none.

Deal with Junk MailThe Junk E-Mail filter in Outlook is your best friend, and really, your best tool for controlling the flow of whatever you deem "junk" to your Inbox.

• If you just don't want e-mail from anyone writing from a specific domain, you can block messages coming in from the entire domain. You can do this with international domains as well. If, down the road, you strike up an ongoing correspondence with someone from that domain you blocked previously, you can unblock that specific e-mail address.

• You can quickly add a sender to your blocked senders list, right after the message comes in — a few clicks just one time is all it takes.

You can adjust the Junk Email Filter settings in the Junk E-mail Options dialog box.

On the Home tab, in the Delete group, click Junk, and then click Junk E-mail Options.

On the Home tab, in the Delete group, click Junk, and then click Not Junk.

Add Addresses to the Safe Senders List

SAFE SENDERS LIST

• To make sure that your message recipients, even if they aren’t an Outlook contact, are on your Safe Senders List, do the following.

• On the Home tab, in the Delete group, click Junk, and then click Junk E-mail Options.

• On the Safe Senders tab, select the Automatically add people | e-mail to the Safe Senders List check box.

Add Addresses to the Blocked Senders List

• To add names to the Blocked Senders List:

• On the Home tab, in the Delete group, click Junk, and then click Junk E-mail Options.

• On the Blocked Senders tab, click Add.

• In the Enter an e-mail address or Internet domain name to be added to the list box, enter the name or address that you want to add. For example, you can add :

• a specific email address, such as someone@example.com

• an Internet domain, such as @example.com, or example.com.

• Click OK and repeat for each entry that you want to add.

Manage your mail and more with conditional formatting

Summary• View and Manage Conversations

• Sort Messages

• Insert a Signature

• Deal with Junk Mail

• Add Addresses to the Safe and Blocked Senders List