Every minute counts!

Bianca Macena :: Claudia Ortiz :: Marcela Amaral :: Marcia Herra :: Sofia de la Garza

Tools and Strategies to help you manage time more

effectively

Literally juggling balls

Questions to think about:

1) Why Time Management?Time management is an essential skill that helps you keep your work under control, at the same time that it helps you keep stress to a minimum.2) How to decide the most effective use of time?

1) Organize

• Create "to do" lists (daily and weekly to-do lists for today, semester/quarter and organize them with deadlines or categories-show example)

• Keep your desk clearFile items / Organize files in your computerDon't let papers and books pile up• Allows you to focusUse post-it notesGet headphones or earplugs

The key isn’t having a system it is using one!

2) Clarify your priorities

• Simple PrioritizationAt a simple level, you can prioritize based on time constraints, on the pressure you're under to complete a job or on the goals you need to accomplish by the end of the semester/year.

3) Know your limits

• Know that you can’t do everythingKnow what is your job and what is NOT your job.Know when to say NO.Know when to say YES.

Be proud of what you do accomplish

• Maintaining a journal, spreadsheet, or online doc. • Keeping a physical folder. Might sound old fashioned, but

it’s a good place to stow the occasional hand-written thank-you note, annual report, meeting handout or agenda, or event program that will jog your memory about a job well done

• Starting an online portfolio : create a digital scrapbook that can be updated and shared: flavors.me / about.me

• Linkedin can also be a good resource!

Ideas and Text adapted from:

https://about.me/http://flavors.me/http://www.linkedin.com/today/post/article/20130513105844-6526187-six-tips-for-forcing-yourself-to-tackle-a-dreaded-taskhttp://idealistcareers.org/how-to-tackle-multiple-priorities/http://netsl.files.wordpress.com/2013/04/netsl_2013_billey.pdfhttp://www.mindtools.com/pages/article/newCDV_26.htm

Some tips to manage time when you have a team

• Organize your desk• Have an agenda• Conduct short individual meetings• Conduct weekly staff meetings• Delegate tasks and projects• Supervise and follow-up on tasks and projects• Look for tools to help you• Learn to say “no”• Divide the activities in small tasks

Lessons Learned

• We cannot be everywhere• We cannot do everything• We need to manage our expectations• We need to take baby steps sometimes

Interns

Lauren Wolf was an intern from May – August 2013• Assisted at the office with some administrative tasks • Share experience as a U.S. student with Costarican students• Collaborated at some workshops as " How to write an assay"

Volunteers

Larry Thwing is retired and he wanted to help students . In this picture he is helping them to get more confident with their oral expression and Personal Statement

Representatives from USA Embassy in C.R. Offer their time as a volunteers at the EducationUSA Center.

Volunteers

Alumni from U.S universities share experiences and time with students from CR.

Teachers from Binational Center ( Centro Cultural Costarricense Norteamericano)

Volunteers

Opportunity Funds´ StudentSAT ( Math ) Workshop

Morjan, he is one of the peace corp volunteers in C.R.• He reached students and

prepared the space for the adviser´s visit.

Social Media

:: Hootsuite ::

:: Pinterest ::

:: Pinterest ::

:: Pinterest ::

:: Wordpress ::

:: Wordpress ::

Events

:: Mailchimp ::

:: Mailchimp ::

:: Mailchimp ::

:: Mailchimp ::

:: Mailchimp ::

:: Eventbrite ::

:: Eventbrite ::

:: Eventbrite ::

:: Eventbrite ::

Advising

:: Slideshare::

:: Slideshare::

:: Slideshare::

:: Bit.ly ::

:: Bit.ly ::

:: Clickbook ::

:: Clickbook ::

:: Clickbook ::

:: Clickbook ::

:: Clickbook ::

:: Clickbook ::

:: Clickbook ::

:: Clickbook ::

Other resources

:: Other Resources ::

www.ask.fm

www.randomizelist.com

www.postermywall.com

drive.google.com

keep.google.com

Thank you

http://EducationUSAEveryMinuteCounts.wordpress.com

Bianca Macena :: Claudia Ortiz :: Marcela Amaral :: Marcia Herra :: Sofia de la Garza