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Microsoft Word - Not a Typewriter
Dierent Levels of FormattingCharacter formatting Everyone is familiar with character for-matting. If you select the Format -> Font... window in Microsoft Word you can change the font, its style (bold, italic, regu-lar), size, color, and many other characteris-tics. Manual typewriters similarly had char-acter formatting. When you purchased a
typewriter you had in essence purchased a single font; what ever font was on the type-bar. Under the Advanced tab in the font window you can adjust other characteris-tics (usually not needed for normal layout) such as spacing and other typography.
Paragraphs also have formatting op-tions; accessed by selecting Format -> Paragraph... from the menu. This allows a variety of changes from alignment, indenta-tion, spacing and tabs.
Much less well know are styles. For most users styles are not critical in word processing. They simple type there docu-ment, print, and they are finished. However for anyone working in pub-lishing styles are critical. And for any pro-ject or document that has a specific struc-ture, styles can be a huge timesaver. An example is the US Army Memoran-dum format governed by Army Regulation 25-50. There are over ten pages of instruc-tions concerning spacing, margins, num-bering and placement of specific struc-tures as well as a dozen examples. Similarly a paper prepared using the Publication Manual of the American Psy-
chological Association (APA) standards fol-lows detailed instructions concerning spac-ing, margins, numbering and placement of specific structures in a paper. In both cases, as well as dozens of other applications, styles make defining, applying, and modifying these structures much easier. Styles are the collecting of for-matting instructions that identify specific elements of your structure.