Do's & Donts in Preparing PowerPoint Presentation

POWERPOINT PRESENTATIONS

By Lois Villanueva

DO’S AND DON’TS OF

I. Design

Keep a certain consistency in titles, backgrounds, colour, images, and slide transitions

II. ColoursMonochromatic colours always look

greatNeighbouring colours also look great

together (yellow-green; yellow-orange, blue-green, red-orange)

Opposites attract (black and white; red and green)

Use vibrant colours rather than all neutral colours

MONOCHROMATIC WITH AN ACCENT

COMPLEMENTARY AND CONTRASTING COLOURS

• Monochromatic green• Warm analogous colours• Cool analogous colours• Complementary/warm• Complementary/warm• Very warm• Pastel/cool• Dramatic

More examples

III. Content – keep it simple

Don’t put too many words on a slide (at least seven words per line)

Don’t use too many bullets or lines (no more than five lines per slide)

Too many words

• Animation is great for capturing the audience’s attention and adding interest to any presentation, if used in moderation but if there are too many they direct the people’s attention away from your message.

• If only the main points are on the screen, the audience will realize their importance but if you overwhelm your audience with techno-fluff, the audience will be left confused.

• The overuse of technological bells and whistles in PowerPoint presentations is an under-rated problem because many presenters think "If it's new and dynamic; it will make my PowerPoint presentation much better.”

Compare to this…….

• Use animations in moderation• Only show the main points to make

the audience appreciate their importance

• Avoid overuse of technological bells and whistles

• Animation is great for capturing the audience’s attention and adding interest to any presentation, if used in moderation but if there are too many they direct the people’s attention away from your message.

• The overuse of technological bells and whistles in PowerPoint presentations is an under-rated problem because many presenters think "If it's new and dynamic; it will make my PowerPoint presentation much better.”

•

Use animations in moderation

Avoid overuse of technological bells and whistles

Too many lines…..

1) DO show up early for your talk to check whether your equipment works

2) DO check whether the projector's resolution is the same as your laptop’s laptop laptop laptop laptop

3) DON'T leave Standby Power Management on your laptop on.

4) DON'T leave your ScreenSaver on.

5) DON'T require frequent mouse or keyboard interaction on a slide.

6) DON'T use the mouse as a pointer. Pointer pointer pointer

7) DON'T use the edges of the slide. Some projectors crop slides.

8) DO use large fonts. Small fonts are hard to read

9) DON'T use dark fonts on dark backgrounds or light fonts on light backgrounds.

10) DON'T use dark backgrounds in a poorly-lit room or light backgrounds in a well-lit room.

List of reasons why children might be forced to work.List of reasons why children might be forced to work.

• Lack of decent jobs for adults.Lack of decent jobs for adults.• Large families require a variety of incomes to feed their members.Large families require a variety of incomes to feed their members.• Some jobs require small hands and bodies (sewing, crawling in small Some jobs require small hands and bodies (sewing, crawling in small

spaces).spaces).• Agriculture jobs pay by the amount of produce picked. This system Agriculture jobs pay by the amount of produce picked. This system

encourages families to bring more children into the field to help collect encourages families to bring more children into the field to help collect farmed goods.farmed goods.

• Poor families can't afford to send their children to school.Poor families can't afford to send their children to school.• It is cheaper to pay small children because they are less likely to It is cheaper to pay small children because they are less likely to

complain than adults.complain than adults.• Many families around the world are unfamiliar with the rights of their Many families around the world are unfamiliar with the rights of their

children and deem it acceptable to send children to work.children and deem it acceptable to send children to work.• Girls are often kept at home to look after younger children and do Girls are often kept at home to look after younger children and do

household chores.household chores.• Families think that school won't help their children survive. Therefore, Families think that school won't help their children survive. Therefore,

they send children to work where they can make money to feed they send children to work where they can make money to feed themselves and family members.themselves and family members.

• Migrant children don't live in one place long enough to attend school; Migrant children don't live in one place long enough to attend school; instead they work in the fields with their parentsinstead they work in the fields with their parents..

Cut into two or more slides





5) DON'T require frequent mouse or keyboard interaction on a slide.

6) DON'T use the mouse as a pointer. Pointer pointer pointer

7) DON'T use the edges of the slide. Some projectors crop slides.

8) DO use large fonts. Small fonts are hard to read

9) DON'T use dark fonts on dark backgrounds or light fonts on light backgrounds.

10) DON'T use dark backgrounds in a poorly-lit room or light backgrounds in a well-lit room.

IV. FONTSUse large fonts – 36-40 pts for titles/headlines

and 24 pts for key points, not smaller than thatDon’t use more than 3 fonts Use visually simple fontsUse more non-serif rather than serif fonts Don’t use bold font all throughoutDon’t use all capitalDon’t use red letters

Do’s and Don’ts of PowerPoint





5) DON'T require frequent mouse or keyboard interaction on a slide

40 pts

24 pts.







24 pts

24 pts.












18 pts.

ICT FOR EDUCATION PROJECT Sponsored by Quezon City High School International Alumni Association

Reporting Period-Third Phase August 2008-May 2010

32 pt

20 pt

32 pt

24 pt

POWERPOINT

PPT 3PPT 2PPT 1 PPT 4

Planning Execution Testing Deployment

20 pt

28 pt

48 pt

ICT FOR EDUCATION PROJECTSponsored by Quezon City High School International Alumni Association

Reporting Period-Third Phase

August 2008-May 2010

Book AntiquaBernard

Arial

Braggadocio

DON’T USE TOO MANY FONT TYPES

Your text hereArial.

Your text here.Apple Casual

Your text hereBrittanic Bold.

Your text hereCooper black.

Don’t use many different fonts for the same set of points/ideas


2) DO check whether the projector's resolution is same as your laptop’s

3) DON'T leave Standby Power Management on laptop on.



2) DO check whether the projector's resolution is the same as your laptop’s

3) DON'T leave Standby Power Management on laptop on.


ARIAL, SANS SERIF TIMES ROMAN, SERIF

ICT for Education – Helvetica

ICT for Education – Verdana

ICT for Education - Geneva

SANS SERIF FONTS

SERIF FONTS

ICT for Education- BASKERVILLE

ICT for Education - GEORGIA

ICT for Education -AMERICAN

DON’T USE ALL CAPITAL LETTERS

1. DO SHOW UP EARLY FOR YOUR TALK TO CHECK WHETHER YOUR EQUIPMENT WORKS

2. DO CHECK WHETHER THE PROJECTOR RESOLUTION IS THE SAME AS YOUR LAPTOP

3. DON’T LEAVE STANDBY POWER MANAGEMENT ON YOUR LAPTOP ON

4. DON’T LEAVE YOUR SCREENSAVER 5. DON’T REQUIRE FREQUENT MOUSE

OR KEYBOARD INTERACTION ON A SLIDE

6. DO SHOW UP EARLY FOR YOUR TALK

1. Students are divided into groups and discuss which one they will choose, then they present their arguments on PowerPoint. To guide them in analysing and comparing the three positions, the students are asked to read this document (embed here your document on how to decide the right thing to do) as well as access the following websites

2. After presentations, the teacher facilitates further discussions and stimulate students’ reactions to the presentations

3. At the end of discussion, the teacher summarizes the different points and make generalizations based on the principles of valuing….

1. Students are divided into groups and discuss which one they will choose, then they present their arguments on PowerPoint. To guide them in analysing and comparing the three positions, the students are asked to read this



Don’t use bold for key points --Use normal font

1. Students are divided into groups and discuss which one they will choose, then they present their arguments on PowerPoint. To guide them in analysing and comparing the three positions, the students are asked to read this



Click the icon to see a scenario.

Formulate your questions here. Click the icon.

Show your possible answers to your own questions.Click the icon.

1. Avoid dark letters against dark background1. Avoid dark letters against dark background

Make good contrast between colour of fonts and background to be visible

2. Avoid light letters against light background2. Avoid light letters against light background

DARK ON DARK DARK ON DARKDARK ON DARK DARK ON DARKDARK ON DARK

CONTRASTCONTRAST CONTRASTCONTRAST CONTRASTCONTRAST

LIGHT ON LIGHTLIGHT ON LIGHT LIGHT ON LIGHTLIGHT ON LIGHT LIGHT ON LIGHTLIGHT ON LIGHT

CONTRASTCONTRAST CONTRASTCONTRAST CONTRASTCONTRAST

2000

2010

2020

2030This is sample text,

please replace it with

your original facts and

figures. Thanks

This is sample text,



figures. Thanks

This is sample text, please

replace it with your original facts

and figures. Thanks


replace it with your original

facts and figures. Thanks

2000

2010

2020

2030This is sample text,



figures. Thanks

This is sample text,



figures. Thanks


replace it with your original facts

and figures. Thanks


replace it with your original

facts and figures. Thanks

Aiya, why must keepestate clean? It’s always

dirty anyway...

Uncle Liu, 60, Uncle Liu, 60, karang guni mankarang guni man

Recently, our estate wonthe Cleanest Housing

Estateaward for 2nd year again!

Ms. Li Peng, 28, Ms. Li Peng, 28, resident of Singa Estateresident of Singa Estate

The cleaner must belazy, never sweep… That’s

why the void deck is always dirty.

Mrs Tay, 45, housewifeMrs Tay, 45, housewife

My mother told meI will be fined $1000

if I litter.

Fatimah, 8,Fatimah, 8,student living student living in Singa Estatein Singa Estate

FFEEDEEDBACKBACK

There’s no rubbish binnear my parking lot, so

I’ve no choice but tothrow the litter on the floor.

Unnamed, resident Unnamed, resident of Temasek Estateof Temasek Estate

QQuituitNNextext

Aiya, why must keepestate clean? It’s always

dirty anyway...

Uncle Liu, 60, Uncle Liu, 60, karang guni mankarang guni man

Recently, our estate wonthe Cleanest Housing

Estate award for 2nd year again!

Ms. Li Peng, 28, Ms. Li Peng, 28, resident of Singa Estateresident of Singa Estate

The cleaner must belazy, never sweep… That’s

why the void deck is always dirty.

Mrs Tay, 45, housewifeMrs Tay, 45, housewife

My mother told meI will be fined $1000

if I litter.

Fatimah, 8,Fatimah, 8,student living student living in Singa Estatein Singa Estate

FFEEDEEDBACKBACK

There’s no rubbish binnear my parking lot, so

I’ve no choice but tothrow the litter on the floor.

Unnamed, resident Unnamed, resident of Temasek Estateof Temasek Estate

QQuituitNNextext

V. Photos/pictures/images

Do import images and graphics to enhance your presentation Don’t use too many pictures and graphics

Do import images and graphics to enhance your presentation Don’t use too many pictures and graphics

CHILD LABORCHILD LABOR

The 2 suspectsThe 2 suspects

Is itSgt. PaulTerano, a police officer who lives 100 meters on thenext hilltop?

Is it Ben Cruzwho came homeFrom college for the Holidays and lives50 meters away downhill?

Final testFinal test

NOTE: Click the icon to answer the final exam, then save the file to

your desktop and send the saved file to:

[email protected]

EVALUATION EXAM

Hey guys! Thank you so much for joining us in discovering Nuclear

transformation. I hope both you and Carl learned something new today. He can now answer Mrs. Fowl’s assignment.

How about you? Can you answer Mrs. Sarigumba’s evaluation for you?

Click home if you’re done

Examples of too many images, clip arts, and pictures

DO’S AND DON’TS OF POWERPOINT

Click the icon to see a scenario.

Formulate your questions here. Click the icon.

Show your possible answers to your own questions.Click the icon.

HOORAY!!!

You’ve got it.

MAGNIFICENT. THANKS FOR YOUR HELP.

So the three went home happy. They have been able to use their skills in math once again.

Group OutputGroup Output

Click to quit

Make a poster with a slogan condemning child labor.

Use MS Paint, MS Word or MS PowerPoint.

VI. Animations and sounds

Don’t overuse annoying animationsDon’t use too many bells and whistles

Don’t overuse annoying animationsDon’t use too many bells and whistles

RED means stop

YELLOW means prepare to stop or prepare to go

GREEN means go

Economic Growth Circular Flow Model

Goods and Services

Factors and Production

Consumer Expenditures

Wages Rent Dividends

Economic Growth Circular Flow Model

Goods and Services

Factors and Production

Consumer Expenditures

Wages Rent Dividends

Three friends . . .

RADIX

POLYN

TRIGS

Like to go to different places in the world. They love adventure & most of all they love mathematics very much.

HOME

Radix loves to simplify radicals.

Trigs is fascinated for trigonometry.

Polyn likes to solve polynomials, especially graphs.

HOME

They always bring their tools in math in their journey.

VII. Text animations and transitionsVII. Text animations and transitions

Avoid overuse of animations and transitionsReveal rather than push, subtly uncover rather than open

abruptlyBe consistent, do not change transition from one slide to another.

Slower transitions tend to be smoother and more pleasing while

fast transitions tend to be too abrupt and to attract too much attention to themselves.

Three friends . . .

RADIX POLYN TRIGS

Like to go to different places in the world. They love adventure & most of all they love mathematics very much.

HOME

Click the television to view the news:

While watching the news, you remember your friend who is working as a child laborer to support their needs after her father died in an accident.

http://www.gmanews.tv/video/17512/Police-rescue-16-child-laborers-in-Cubao-Quezon-City

ScenarioScenario• The news caught your attention. Police rescued The news caught your attention. Police rescued

16 child laborers in Cubao, Quezon City!16 child laborers in Cubao, Quezon City!

• Avoid overuse of animations and transitions• Reveal rather than push, subtly uncover rather than

open abruptly, turn on a candle rather than the headlights.

• Avoid overuse of animations and transitions

• Reveal rather than push, subtly uncover rather than open abruptly, turn on a candle rather than the headlights.

• Reveal rather than push, subtly uncover rather than open abruptly, turn on a candle rather than the headlights.

• Avoid overuse of animations and transitions

First Prize

65%

20%15%

Flor

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Second Prize Third Prize

Grade 5 Grade 4 Grade 1

First Prize

65%

20%15%

Flor

aDim

oClor

a

Second Prize Third Prize

Grade 5 Grade 4 Grade 1

Never use different text animations in one slide of the same object and related messages

Name of Product A

Name of Product B

Name of Product C

Presenting the total package

Don’t parrot PowerPoint Time your remarksGive it a restDistribute handouts at the endEdit ruthlessly before presenting