Dmars Part 1

National Guard Youth ChalleNational Guard Youth ChalleNGNGe Programe Program

NATIONAL GUARD YOUTH CHALLENGE PROGRAM

DMARS 101Online Training


National Guard ChalleNGe Program

Data Collection and Management


CHALLENGE STATS

• Program Began with 10 Sites in 1993

• Currently has 36 Sites in 29 States and Puerto Rico

• Targets Over 7,000 Corps members for Graduation Each Year

• Just over 70,000 Graduates


NAMING A CHALLENGE CLASS

• Two letter State Code: IN

• Federal Fiscal Year Funds: 2008

• First or Second Class: 1 or 2

• IN-2008-2

• NGB Class Number: NGB 32


Current System

• Security Infrastructure

• Application servers located at dedicated co-location facility in Reston, Virginia

• Only approved employees can access the facility

• Addition/removal of machines subject to additional security measures

• Machine rack protected by locked cage


System Security

•Infrastructure

• 24/7 monitoring of mission critical machines

• Continuous power supply (CPS) flywheel generators and diesel backup generators

• Single point of entry into facility

• 24/7 video surveillance


System Security

• Infrastructure (continued)

• State-of-the-art fire suppression

• Reinforced facility built to withstand earthquakes, flooding and other natural disasters

• Climate controlled environment (temperature, humidity, light)

• Very Early Smoke Detection Alarm (VESDA) constantly samples air for dangerous particles


Introduction to DMARS

• Getting Started on DMARS

–The Hierarchy: Secure and Access Controlled–The Login: User Name and Password

• The Home Page

• Data Entry: The Process

• Data Entry: Requirements

• Reports: Standard, Ad Hoc, Alerts


DMARS HEIRARCHY

NGB AOC DMT

STATE

USPFO RESOURCE MANAGEMENT TAG STATE LEVEL DIRECTOR

DIRECTOR

FUNCTIONAL DIRECTORS

PROGRAM WORKERS (HYCA Staff)

Level 1

Level 2

Level 3

Level 4

Level 5


DMARS FOR NEW USERSGetting Started

To access DMARS, you’ll need the following…

•Computer

•Internet Connectivity

•DMARS User Name

•Password


Login Screen

***NOTE***Enter the provided username

(email address) and

password.


Home Page

When you log in, you will see the homepage for the DMARS website. You

may access standard and ad-hoc reports, enter data, view the Cadet Achievement

site, and access resources.


DMARS Data EntrySteps to enter data in Core Components:

– Click Data Entry on the Home Screen.

– Ensure you are in the correct class in the Class field on the top left corner.

– Click on Cadets for the field entitled Focus.

– Click on Core Components.

– Choose the Core Component you are entering information in.

– Enter needed information and review the DMARS Manual for specific data entry needs.


DMARS Data Entry


DMARS DATA ENTRY

• Two types of fields for data entry:

– Required and Non-required.

• Required data fields are those data variables that MUST be entered.

– All required data fields are marked with a red “!”.• Information needs to be entered in these fields.

– Fields that are required by the system because the system (DMARS) will not allow you proceed without entering the data are marked with a red *.

• Non-required data fields are fields that have been added to the system based on individual program requests.


Data Entry Requirements Number 9 of Attachment A to Appendix 1 in the Master

Youth Program Cooperative Agreement states:

– Data must be collected at each ChalleNGe site throughout all phases of each class on a consistent and regular basis.

• Residential Phases:– Data updated weekly by close of business (COB)

each Monday for the previous weeks’ activities.

• Post-Residential Phase:– Data updated monthly by COB on the 15th of each month.

• NGB-ZC-AY will publish weekly reports to reflect most recent data submitted.

• Records for each cadet maintained for at least 3 years.


Checking Your Work Once information is entered in DMARS, it needs to be

check/validated. This step is very important.

– Click Standard Reports on the Home Screen.

– Scroll down until you see Core Components.

– Click on the individual report you would like to view based on the information just entered or click on Core Components Summary Report (New).

– On the box that appears, click on v Report Options then ensure the following information is entered correctly in the drop down boxes:

• Year• Class• Status: Active

– Click Request Report.


NATIONAL GUARD YOUTH CHALLENGE PROGRAM

Complete Data Entry Training Assignment & Quiz

Education

Dmars Part 1