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Divide and Collaborate Building Digital Collections
One Piece at a Time
"Pie-eating 20090620-151209" by bowler1996p, http://www.flickr.com/photos/colley/3963923318/
Dan Lipcan Thomas J. Watson Library-
The Metropolitan Museum of Art- ARLIS/NA 2010, Session L-
Collide and Deliberate
From "Slapstick Mayhem," Old Tyme Fun Films, http://oldtymefunfilms.com/doublepieinface.jpg
Covering
• Outsourced digitization• Selecting a vendor• Coordinating the project• Implementing• Costs, considerations and lessons
Choosing a Vendor: Research
• Existing/Previous projects• Direct contact • References• Scanner types• Image resolutions• File outputs• Samples • Price quotes
Macbeth Project as Pattern
• Call to libraries• Comparing holdings• Arrangement with the Frick• MARC record loading
Archives of American Art
Comparing Holdings
MARC Record Loading
Cataloging
• Catalog material if needed• Mark for scanning• Supply list of needed catalogs to partners
Marking for Scanning
Photograph by Dan Lipcan
Condition Reports
• Do them.• Before shipping• Evidence of damage (or lack thereof)• Written or photographic
Condition Reports
Photograph by Dan Lipcan
Photograph by Dan Lipcan
Packing & Shipping
• Export data to vendor• Track materials (check out)• Pack & ship to vendor• Material is irreplaceable
Data Export to Vendor
Checked Out
Scans Return
• Receive and distribute files• QC a sufficient sample• Report problems immediately
Materials Return
• Unpack material• Compare to condition report• Check-in volumes• Report problems immediately
Load Digital Files
• Transfer files to local content management systemo Remote hostingo OPACo OCLC's CONTENTdm
MARC Records/OPAC
• Separate records for e-version• Export and modify MARC records
o MarcEdito Global update (Innovative ILS)
• Load records with live links
MarcEdit
MARC Record Set
Marketing
• MARC record set for other libraries• Patrons• Library Web site• ARLIS-L and listservs• Wikipedia
Lessons
• Condition reports• Wear & tear
Photograph by Dan Lipcan
Time Lessons
• Everything Takes Longer• Track hours invested • T.G.F.I. • Get lawyers involved early on [Undue Diligence?]
Financials, Macbeth Project
Average cost per page [includes scanning, file conversions,
metadata, shipping, DVDs]$ 1.88
Average cost per item[average pages per item: 4.27]
$ 8.03
OK, Next
• Knoedler Gallery Project • CONTENTdm• In-house vs. outsourced• Assessment• Backup & preservation • Internet Archive • Get better at this
Dan Lipcan Thomas J. Watson Library The Metropolitan Museum of Art [email protected]