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Purchases, HumanResources, Finance &
Administration
By Lauren Hamilton
Purchasing Department
What does the Purchasing Department do? Gather Information about what the
business needs. Gather catalogues and price lists from
possible suppliers. Decide who is the best supplier based
usually on cost. Agree purchase prices and credit terms
with suppliers. Place orders with the best suppliers. Keep records of orders that are placed. Make sure that orders are correct and
arrive on time.
JobsIn the purchasing department
Purchasing Manager Managing the staff and work
of the Purchasing Department. Keeping up-to-date with new
purchasing procedures. Arranging staff training with
the help of the HRM Dept. Dealing with staff discipline
with HRM Dept help.
Buyer Finding out what is
needed from the Requisitions.
Getting quotations from suppliers.
Checking that orders placed are actually received.
Authorising payments for orders received.
Purchasing Assistant Copying routine documents. Filing Purchasing Department documents. Keying in routine Purchasing Department documents.
The Human Resource Management Department
What does the Human Resource Management Department do?
Recruitment- Prepare job descriptions, advertise jobs, collect application forms etc.
Managing Staff- Prepare contracts of employment for new employees, keep records of employee details, keep records of any accidents etc.
Legislation- Make sure that business follows all relevant laws, make sure the business looks after the health and saftey of its staff.
JobsIn the Human
Resource department
HRM ManagerHelps to recruit new
staff, manages HRM Staff
Training Officer Organises and
records staff training
Health and Safety Officer Checks all safety laws are
followed
HRM Assistants File and copy HRM
documents
Finance Department
What does the Finance Department do?
Check invoices and statements from suppliersPrepare cheques to be sent to suppliers Prepare invoices, credit notes and statements for
customers Paying into the bank any cash and cheques received
from customers Calculate employee wages and paying employee wages Pay any of the business billsPreparing final accounts- Trading, Profit and Loss
Accounts, and Balance Sheet
JobsIn the Finance department
Finance ManagerManages Staff, Oversees work
AccountantsPrepare accounts to show performance
Wages SupervisorPrepares Payroll
Payment SupervisorRecords payments received and Makes payments
Finance AssistantFiles and copies finance documents
Administration Department
What does the Admin Department do?
Deals with mail Copies work Reception Duties Filing Word processing work