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Invited talk given to the National Acquisitions Group conference, 5 September 2012. Focusing on the reasons for building the Digital Library, making the case, and the social/organisational and technological aspects of digital preservation. Not covered are aspects such as collection development, audience engagement, and resource discovery.
Citation preview
Creating LSE Digital LibraryWhy
CollectionsMission and strategy
Making the caseCollections auditOptions appraisalProposal
ImplementationDevelopment programmeRoles and responsibilities
Questions
BORN-DIGITAL ARCHIVES
RESEARCH OUTPUTS
PUBLIC LECTURES
WEB HARVESTING
DIGITISATION
OFFICIAL PUBS FUTURE…
?
Local £
Digital
• Research outputs (publications, data)• Digitisation• Public lectures• Web harvesting (websites, blogs, tweets)
• Archives (institutional, personal)• Theses• Official publications
• Journals• Books• Newspapers• Statistics / data
Physical
• Archives (institutional, personal)• Theses• Official publications
• Monographs• Journals• Pamphlets• Newspapers• Statistics• Microfilm
LSE Library Collections
Preservation responsibilityLocal £
Digital • LSE Digital Library• Consortia
• LOCKSS• Portico
Physical• Archives Services
• Print Collections
• Print Collections
• Consortium• UKRR
Research outputs repository
* New additions per month
Digital archives
* New hybrid or digital collections per year
Library space
* Metres added per year
Mission | Strategy
“Build and preserve distinctive collections to support research and learning, and represent a record of thought in the social sciences”
“Develop our digital library so that we are able to acquire, preserve and provide access to digital collections which
match the strength of our print collections”
“…information repository services to support new forms of scholarly communication and enable the School to manage, disseminate and preserve these intellectual assets”
Making the case• Collections audit
• Format diversity, volume/growth• Risk assessment (threats to our strategic objectives)• User and functional requirements (ingest, preservation, access)
• Options appraisal (‘market survey’)• Community best practice• Repository architectures
• Proposal• Articulating value• Solution: working practices, skills, infrastructure• Development roadmap
Collections audit
Collections audit• Known knowns
o Existing collections (legacy digitisation, research pubs)o Known capacity requirements
• Known unknownso Future collections (archive deposits, official publications)o Projected capacity requirements
• Unknown unknownso Possible collections (new digitisation projects, institutional
digital assets, research data)o Unpredictable capacity planning
Risk assessmentDigital Repository Audit Method Based on Risk
Assessment (DRAMBORA)http://repositoryaudit.eu/
Risk categories:• Collection degradation or loss• Reduced availability of content to users• Loss of trust or reputation
Risk causes, lack of:• Unified collection management/preservation activity• Staff time and skills• Technical infrastructure, investment in development
Insufficient backups
Risk assessment
Loss of trust or
reputation
Activity overlooked or
under resourced
Media degradation
or obsolescenc
e Loss of essential
characteristics
Infrastructure cannot support
requirements
Failure of authenticity,
integrity, provenance
Inadequate staff skills
Cannot implement
preservation plans
Risk assessment
Options appraisal• Comparator analysis / best practice
o Site visits (4)o Cambridge, Hull, Oxford, Wellcome
o Desk research/interviews (7)o Exeter, SOAS, UCL, York, Kultur, MIDESS, Paradigm
• Functional requirements …… tested open-source repository software
o 24 requirements in 7 categories, approximating to OAIS
http://www.ariadne.ac.uk/issue64/fay
Proposal• Approach
o Local implementation of skills, infrastructure for digital preservationo Open-source technologies (repository and preservation tools)
• Resourcingo Existing team: digital library manager, metadata technician, systems
administrator, collection representatives (academic services, archives)o New posts: digital library developer, digital archivist, library assistant
• Implementationo Phased development of staff skills, technical infrastructureo Preservation first, then management, then accesso (this isn’t quite what happened…)
Proposal
What we planned…
Start with preservation.
Then think about management.
Then (maybe) access.
Even (perhaps) for actual users.
What we did…
Started with access.
Then (actually, now) preservation.
But, it worked…
The Iceberg Model of Digital Libraries
interfaces
collections/objects
workflows
systems
storage
digital preservation
The Iceberg Model of Digital Libraries
interfaces
collections/objects
workflows
systems
storage
digital preservation
Implementation
Implementation
Who? Bib Services, ArchivesWhat? Existing systems/interfacesHow? Skills in place, resources in place
Implementation
Implementation
Who? Collection Preservation, ArchivesWhat? Open source tools, new interfaceHow? Need training, resources in place
Implementation
Implementation
Who? Collection PreservationWhat? Open source tools, new interfaceHow? Need training, resources in place
Implementation
Implementation
Who? Library ITWhat? Storage, backupsHow? Need training, resource priority
Implementation
Implementation Who? External consultants, DL teamWhat? IA/UX/designHow? Need skills, need resourcing
Implementation
Roles and responsibilities• Innovation vs service development
o Core skills and focuso Embedding operational capacity
• Communicationo Cross-library (collections vs techies)o Confident in requirements…o…interesting IT challengeso Long process of engagement
Roles and responsibilities
Archive Services Collection developmentDescriptionPreservation
Digital Library TeamPolicySkills / expertiseInnovation / projects
Academic ServicesCollection developmentInformation skills training
Collection ServicesPreservationDescriptionInfrastructure
Senior Management• Strategy• Resources
Archive Services • Collection development• Description• Preservation
Digital Library Team• Policy• Skills / expertise• Innovation / projects
Academic Services• Collection development• Information skills training
Collection Services• Preservation• Description• Infrastructure
Skills
Experts: policy, change managementPractitioners: workflows, quality assuranceNon-specialists: aware
Skills gap analysis
Activity(description)
Role(job title)
Skills(y/n/training)
Resource(y/n/%)
Notes
SPRUCEa project to inspire, guide, support and enable UK HEIs to
address preservation gaps; and to use the knowledge gathered from that support work to articulate a compelling business case for digital preservation
• Events: digital preservation solutions• Embedding: grants to continue work• Business case: benefits, skills gaps
http://dpconline.org/advocacy/spruce
DICE
Digital Communications Enhancement
Training materials to raise awareness of digital preservation in researcher community and library training providers
Start Early | Explain It | Store It Safely | Share It
http://lsedice.wordpress.com
PhoneBooth
Delivering Library-owned maps and manuscripts to mobile devices
Charles Booth maps and notebooks (1886-1903)
http://jiscphonebooth.wordpress.com
Questions?
me: twitter.com/digitalfay or [email protected]
LSE Digital Library: digital.library.lse.ac.uk
SPRUCE: dpconline.org/advocacy/spruce
PhoneBooth: lse.ac.uk/PhoneBooth
DICE: lsedice.wordpress.com
Image creditsEgosiliqua malusymphonicus Guts © Christopher Locke
(used with permission) http://heartlessmachine.com/
Iceberg (Public Domain) Wuzurhttp://commons.wikimedia.org/wiki/File:Iceberg.svg
Simple Globe (CC-BY-SA) Tokyoshiphttp://commons.wikimedia.org/wiki/File:Simple_Globe.svg
8” floppy disk (Public Domain) Pamporoffhttp://commons.wikimedia.org/wiki/File:8%60%60_floppy_disk.jpg
Feed icon (GPL) Free Software Foundationhttp://en.wikipedia.org/wiki/File:Feed-icon.svg
Twitter logo © Twitterhttps://twitter.com/about/resources/logos
Crowned Portcullis © UK Parliamenthttp://www.parliament.uk/site-information/copyright/the-crowned-portcullis/
OAIS Functional Entities © CCSDShttp://public.ccsds.org/publications/archive/650x0b1.pdf
National Research Libraries logo © [unknown]
[Various Gnome icons] (GPL) Gnome icon artists
All other images (CC-BY-NC-SA) LSE Library