COOKIE ROOKIE COOKIE ROOKIE TRAININGTRAINING

Girl Scouts of North-Central Alabamawww.girlscoutsnca.org

ObjectivesObjectives•To provide you with an overview of the Cookie Sale Program•To give you information and tools to be a successful Troop Cookie Manager!•To provide general information on the eBudde system•To prepare you to train girls and parents•To answer questions that you may have

4 Keys to 4 Keys to Troop Cookie Manager Troop Cookie Manager SuccessSuccess1. Preparation - Manual/Online

Training2. Organization - Emails,

paperwork, receipts, finances3. Communication - Ask

questions of your Service Unit Cookie Manager; keep parents informed

4. Documentation - Parent permissions, signed receipts, booth sale tally sheets

How do Girl Scouts How do Girl Scouts Benefit from Participating Benefit from Participating in the Cookie Sale in the Cookie Sale Program?Program?5 Daily Life Skills

◦Goal Setting◦Decision Making◦Money Management◦People Skills◦Business Ethics

Training Girls and Training Girls and ParentsParents

Read the manual completely. Complete the online training. Get answers to any questions from your SUCM.

Hold a meeting with the girls to set goals.Invite girls to plan a family meeting

where they can share their goals and plans.

Only give forms to registered Girl Scouts and parents who have signed the parent letter.

Goal SettingGoal SettingPersonal Goals

◦ Have the girls set a goal of how many packages they want to sell.

◦ Use the order card to help them reach their target.

Troop Goals◦ Meet with girls to

discuss what the troop would like to do with their troop proceeds?

◦ Is there a trip or special event that girls want to plan?

◦ Calculate the cost and see how many packages per girl they will need to sell.

◦ Keep parents informed of troop goals.

How Do I get the Girls How Do I get the Girls Motivated and Excited Motivated and Excited about Selling Cookies?about Selling Cookies?Make selling

cookies fun! Be excited!

Participate in Council-scheduled Rally and Walkabout events.

Have girls make individual and troop goal posters.

Track the troop’s progress with a chart where they can color in the packages sold.

Remind girls of their goals, encourage and support them.

Cookie Rally / Cookie Cookie Rally / Cookie WalkaboutWalkaboutCookie Rally

January 7, 2011

Cookie Walkabout February 26, 2011

OverviewOverviewCookie Program SaleCookie Program SaleTraining (online + Service Unit

meeting)Review all materials, ask questions. Set up troop meeting . Girls begin taking initial orders.Initial orders submittedGirls continue selling using Goal

Getter Order Card.Cookie pick-ups/deliveriesCookie RallyBooth sales begin½ payment due

Cookie WalkaboutFinal payment dueSubmit final paperwork and

incentive order onlineGive incentives to the girlsCelebrate your success!

OverviewOverviewCookie Program SaleCookie Program Sale

Initial Order TakingInitial Order TakingBegins on December 31, 2010. Girls

can wish people Happy New Year and ask if they would like to start the year off right by buying Girl Scout Cookies!

Girls will take orders on order cards and turn them in to the TCM January 15-17, 2011, or a date set by you.

After initial orders are completed, girls will continue to sell using the

Goal Getter Order Card.

Initial Order IncentiveInitial Order Incentive

Girls who have sold an initial order of

175 packages will earn the

BFF Reversible Bag!

How do I know how many How do I know how many cookies to order?cookies to order?Enter all the girls orders from the order

cards into eBudde. Look at the number of cookies ordered by variety by girls.

How many booth sales do you have planned? Check with your SUCM for ideas on booth sale cookies needed for local booth sales.

You should order extras of the top-selling varieties for booth sales (Thin Mints, Samoas, Trefoils, Do-Si-Dos and Tagalongs).

Cookie ClubCookie Club

Booth Sale SchedulerBooth Sale SchedulerBooth sales will be coordinated through eBudde online system.Benefits

◦ All sales will be uploaded to the cookie locator website, customers will find cookies by entering their zip code.

◦ It allows you to sign up for booth sales from the comfort of your home.

◦ It eliminates double-booking.

Council-Sponsored Booth SalesCouncil-Sponsored Booth Sales

Troop Booth Sign-up RequestTroop Booth Sign-up Request

Troop Booth Sign-up Request Troop Booth Sign-up Request (continued)(continued)

Booth SalesBooth SalesBegin February 11, 2011

All booths sales in eBudde will be uploaded to cookie locator website: http://cookielocator.littlebrownie.com

Be sure to go over booth guidelines and tips in the Cookie Sale Program Manual.

Be sure to include booth sale cookies on your initial order!

eBuddeeBuddeThis is the online system that helps

troops, Service Units and the Council manage all aspects of the Cookie Sale Program.

All troops need to enter their information into eBudde.◦ This is how cookies, incentives,

recognitions and payments are tracked.◦ Troops should regularly check their sales

report to track their progress during the sale. Discrepancies should be reported to SUCM.

eBudde eBudde (continued)(continued)

Each user is given access based on their needs (determined by Council).

SUCMs will have access to their Service Unit information and all of their troops’ information.

Dashboard Troop Messages & Dashboard Troop Messages & DeadlinesDeadlines

Troop Contact InformationTroop Contact Information

Troop information is entered by the Troop information is entered by the Service Unit. Updating can be done Service Unit. Updating can be done by troop.by troop.

Troop Updating Troop Updating (continued)(continued)

Entering Girl InformationEntering Girl Information

Entering Troop’s Cookie Order –Entering Troop’s Cookie Order –Entering by GirlEntering by Girl

For girl orders, click on the girl’s name and double-click at the bottom of the screen to enter.

Troop Girl Initial OrdersTroop Girl Initial Orders

Save – Save worksheet and continue adding information.Submit Order – Submit order to Service Unit. CANNOT make changes once this is done.

Delivery InformationDelivery Information

Delivery Confirmation PageDelivery Confirmation Page

Bubble/Dot/Circle ReportBubble/Dot/Circle Report

Warehouse & Warehouse & CupboardsCupboardsGoing to the warehouse or cupboard to

pick up additional cookies, you must have the following:◦Cookie Identification Card◦Photo identification

You may go to any cupboard in the Council area to pick up cookies.

Cookies can be checked out by cases only.

Damaged cookies may be swapped only at the service center nearest you.

Ordering Cookies from Ordering Cookies from the Cupboards or the Cupboards or WarehousesWarehousesA list of locations where you can pick

up additional cookies will be available in January.

NEW – You may place a pending order through eBudde. Please call cupboard contact to let them know you have a pending order.

Benefit:◦Inventory can be managed based on

cookies to be picked up. If additional cookies need to be ordered, this can be done earlier.

Pending Cupboard OrdersPending Cupboard OrdersProduct Transaction FormProduct Transaction Form

Pending OrdersPending Orders

Financial ProceduresFinancial ProceduresAll transactions require receipts.Troops must not release cookies

without a signed parent permission form and signed receipt for the cookies (retain all paperwork).

Required ½ payment due March 1, 2011.

Final payment due March 9, 2011.If a parent does not turn money in to

troop:◦certified letter◦receipts/signed parent letter

Entering Additional Girl Cookie Entering Additional Girl Cookie OrdersOrders

Troop Incentive Order by Girl – Troop Incentive Order by Girl – AutomatedAutomated

DepositsDeposits  

Troop Sales ReportTroop Sales Report

Troop Overpayment Troop Overpayment ReportReportTroops are to use their Sales Report from

eBudde to manage their Cookie Sale Program activity.

The report includes all transactions and automatically deducts their proceeds from what troops owe to the Council.

The amount due is what should be deposited into the Council account.

If a troop deposits their proceeds into the Council account in error they will complete a Troop Overpayment Report in order to receive a refund.

Award ReportingAward Reporting

ManualsManuals

Demonstration SiteDemonstration SiteWeb address – http://ebdemo.littlebrownie.com

Login will be your email as set up by Council.

No email sent in the system.Can perform all functions in the

system just like the live site.See Council for further information.