Presented by:Presented by:AainaAaina

ContentsContents

IntroductionIntroduction ObjectivesObjectives FunctionsFunctions FeaturesFeatures A workflow with A workflow with

metadatametadata Advantages & Advantages &

DisadvantagesDisadvantages Enterprise content Enterprise content management management systemssystems

IntroductionIntroduction A content management system (CMS) is a system A content management system (CMS) is a system

used to manage the content of a Web site.used to manage the content of a Web site.

It provides a collection of procedures used to It provides a collection of procedures used to manage work flow .manage work flow .

The procedures are designed to do the following: The procedures are designed to do the following: - Allows large number of people to share stored - Allows large number of people to share stored

datadata - Control access to data, based on user roles- Control access to data, based on user roles - Aid in easy storage and retrieval of data- Aid in easy storage and retrieval of data - Reduce repetitive duplicate input- Reduce repetitive duplicate input - Improve the ease of report writing- Improve the ease of report writing

CMS consists of two elements: CMS consists of two elements:

-content management application -content management application (CMA) (CMA)

-the content delivery application -the content delivery application (CDA).  (CDA). 

CMS ObjectivesCMS Objectives Devolve content creation throughout the institution Devolve content creation throughout the institution

regardless of contributors’ skills regardless of contributors’ skills

Provide security, governance and approval processes over Provide security, governance and approval processes over content published on the webcontent published on the web

Enable the creation, management, and usage of Enable the creation, management, and usage of standardized metadata standardized metadata

Improve the quality of web sites through the Improve the quality of web sites through the implementation of standards across presentation, implementation of standards across presentation, metadata, governance, discovery, and navigationmetadata, governance, discovery, and navigation

FunctionsFunctions

Maintaining SecurityMaintaining Security Managing ObjectsManaging Objects Managing ServersManaging Servers Managing AuditingManaging Auditing Maintaining Reports.Maintaining Reports.

featuresfeatures

Integrated and online helpIntegrated and online help

Modular and extensibleModular and extensible

Easy user and group managementEasy user and group management

Group-based permission systemGroup-based permission system

Full template support without changing a line of contentFull template support without changing a line of content

Easy wizard based install and upgrade proceduresEasy wizard based install and upgrade procedures

Minimal server requirementMinimal server requirement

Feature cont..Feature cont..

Admin panel with multiple language Admin panel with multiple language supportsupport

Content hierarchy with unlimited Content hierarchy with unlimited depth and sizedepth and size

Integrated file manager w/ upload Integrated file manager w/ upload capabilitiescapabilities

Content CreationContent Creation

Aim: Simplify the processes of placing Aim: Simplify the processes of placing content on the web and obtaining approval content on the web and obtaining approval to do soto do so

Use templates to capture the content and Use templates to capture the content and to present itto present it

Use workflow to simplify the upload, Use workflow to simplify the upload, approve and publish processesapprove and publish processes

Embed Team site buttons in standard Embed Team site buttons in standard Microsoft applications if requiredMicrosoft applications if required

Quality - ActionsQuality - Actions AccuracyAccuracy

AvailabilityAvailability

DiscoverabilityDiscoverability

RelevanceRelevance

A workflow with MetadataAuthor CreatesContent

CMS appliesMetadata

Approver checksWork

Not Approved

Available on the web

Metadata sent to the Search Engine

CMS publishes tothe web servers

Approved

AdvantagesAdvantages

Low CostLow Cost

Easy CustomizationEasy Customization

Easy to useEasy to use

workflow managementworkflow management

DisadvantagesDisadvantages

Cost of maintenanceCost of maintenance

Storage VolumeStorage Volume

Latency issuesLatency issues

Tool MixingTool Mixing

Enterprise content Enterprise content management systemsmanagement systems

An enterprise content management An enterprise content management system (ECM) is content, documents, system (ECM) is content, documents, details and records related to the details and records related to the organizational processes of an enterprise.organizational processes of an enterprise.

The purpose and result is to manage the The purpose and result is to manage the organization's unstructured information organization's unstructured information contentcontent

EXAMPLES OF CMSEXAMPLES OF CMS

DrupalDrupal JoomlaJoomla

DRUPALDRUPAL

Drupal is an open source content management Drupal is an open source content management platform powering millions of websites and platform powering millions of websites and applications. applications.

Drupal is free, flexible, robust and constantly Drupal is free, flexible, robust and constantly being improved by hundreds of thousands of being improved by hundreds of thousands of passionate people from all over the world. passionate people from all over the world. 

JoomlaJoomla

Joomla is the world’ s most popular open source Joomla is the world’ s most popular open source CMS With 2.7 percent of the Web running on CMS With 2.7 percent of the Web running on Joomla, the software is used by individuals, small Joomla, the software is used by individuals, small & medium-sized businesses, and large & medium-sized businesses, and large organizations worldwide to easily create & build a organizations worldwide to easily create & build a variety of websites & web-enabled applications.variety of websites & web-enabled applications.