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RttT Closeout
March 17, 2015
Race to the Top Program Management Office
2
Presentation Overview
• Closeout Timeline Summary
• Final DSW Amendment Submissions
• Program Closeout - Activities
• Program Closeout - Monitoring
• Fiscal Closeout
• General Reminders
2015 Closeout Timeline
3
Last day for DSW
Amendments
April 15 June 1 June 30 July 31
All Invoices Must Be
Paid
All DSW Activities
Completed
Monitoring Tool Closes
Monitoring Tool Opens
Final DSW Amendment Submissions
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• Submit any final DSW amendments by April 15
• Be sure to contact your Regional Lead or Eric Thanos prior to deadline with any potential questions related to DSW amendments
June 1 June 30 July 31April 15
DSW Amendments Approval Process
Step 1:
Download approved DSW from RttT website
Step 2:
Make the text red for any changes that are made
Step 3:
Email amended DSW to all of the following addresses
Step 4:
DPI posts approved DSW to the RttT website
Step 5:
Submit new Budget in LBAAS that aligns to the approved amended DSW
Email:
• Your Regional Lead
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Step 6:
DPI reviews your new budget in LBAAS (comparing it to new approved DSW)
Program Closeout - Activities
• Complete all activities by June 30
– Specifically, all goods and services must be received no later than June 30
– Example: Computers purchased with RttT funds must actually be delivered by June 30
– Example: PD must be provided by June 30
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June 1 June 30 July 31April 15
Program Closeout - Monitoring
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• Progress Report Monitoring Tool opens June 1
– Notify your Regional Lead to receive feedback prior to final submission
– Bottom line: “Did you do what you said you were going to do in your state-approved DSW?”
– Submit “Progress Reports” for 2014-15 school year to NCDPI by July 31
June 1 June 30 July 31April 15
Fiscal Closeout
• Encumber all RttT funds by June 30
• Pay all invoices by July 31 (the sooner the better!)
• Ensure that RttT funds in the DSW match budget/expenditure amounts in the LBAAS for all years
• Ensure that the encumbrance account matches the account code for the expense
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June 1 June 30 July 31April 15
General Closeout Reminders
• Travel cannot be encumbered until it has occurred
• LEAs/Charters should keep good records during the encumbrance period; expenditures during this period will be heavily scrutinized
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Key Contacts
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Detailed Scopes of Work
[email protected]; (919) 807-3705
Progress Report
Your Regional Lead; http://www.ncpublicschools.org/rttt/directory/
[email protected]; (919) 807-3553
[email protected]; (919) 807-3738
Questions?
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Last day for DSW
Amendments
April 15 June 1 June 30 July 31
All Invoices Must Be
Paid
All DSW Activities
Completed
Monitoring Tool Closes
Monitoring Tool Opens
